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Fire Hydrant Inspection and Testing Services

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RFP-2026-0003State & Local

Response Deadline10/06/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The City of Cedar Hill is soliciting proposals under RFP-2026-0003 for professional fire hydrant inspection, maintenance, controlled exercising, digital record documentation, and NFPA 291 fire flow testing for Fiscal Year 2027. The scope of work involves approximately 2,100 hydrants and 540 fire flow tests, with all services required to be completed by September 30, 2027. The resulting agreement will have an initial term of three years, with the City reserving the right to renew the contract on an annual basis. All work must adhere to NFPA 291 and AWWA M17 standards, and the contractor must utilize equipment capable of controlled exercising and digital data collection. Proposals are due by 4:00 p.m. CST on October 6, 2026, and must be delivered to April Harrison at the Cedar Hill Government Center. Submissions must include two hard copies and one digital PDF version on a USB drive. A mandatory pre-bid conference is scheduled for September 21, 2026, and written questions must be submitted by September 25, 2026. The award will be based on the best overall value and benefit to the City rather than the lowest price. Required submissions include a bid bond or check for 5 percent of the bid, and the successful contractor must provide performance and payment bonds for 100 percent of the contract price. Payment terms are net 30, and all invoices must reference the City Purchase Order number.

General Info

Cedar Hill RFP for fire hydrant maintenance and flow testing for Fiscal Year 2027.

Agency

Texas → City of Cedar HillView Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenanceView NAICS

Place of Performance

TX, USA

Set-Aside

NONE

Documents

(1)

RFP2026 0003: Fire Hydrant Inspection & Testing Services

PDF•30 pages•rfp

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedSep 14

Solicitation

Response DeadlineOct 6

Submission deadline

Response Deadline

10/06/2026, 09:00:00 PM UTCin 21 days

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Organization & Contact Information

AgencyTexas → City of Cedar Hill

Contacts1 person available

OfficeTX, USA

Organization / Agency

Texas → City of Cedar Hill

View Agency Profile

Office AddressTX, USA

Contacts

April Harrison

contact@example.gov

+1 (555) 000-0000

Full Description

All bid submissions must include two (2) hard copies and one (1) digital PDF version on a USB drive. Proposals should clearly mark the Firm’s name and indicate “RFP-2026-0003: Fire Hydrant Inspection & Testing & Services” on the packet submission. The sealed bids will be publicly opened and read aloud at the Cedar Hill Government Center immediately after the DEADLINE. All submissions must be received by the City of Cedar Hill on or before 4:00pm, CST, Tuesday, October 6, 2026 , and must be addressed and delivered to April Harrison, Purchasing Coordinator, Cedar Hill Government Center, 285 Uptown Blvd., Bldg. 100, Cedar Hill, TX 75104., on or before the DEADLINE. All questions regarding the BIDDING DOCUMENTS shall be submitted in writing and addressed to April Harrison, Purchasing Coordinator, City of Cedar Hill, 285 Uptown Blvd., Bldg. 100, Cedar Hill, Texas, 75104, or purchasing@cedarhilltx.com . The deadline for questions will be Friday, September 25, 2026, at 4:00 p.m. (CST) All BIDDERs are required to participate in the MANDATORY pre-bid conference meeting that will be held IN PERSON at 285 Uptown Blvd., Conf D, Room100, Cedar Hill Texas, 75104 on September 21, 2026, at 2:00PM (Central Time), OR via Zoom Video Communications. Join Zoom Meeting: https://us04web.zoom.us/j/77972057427?pwd=nMnHjfaJE6DwxioflEPxGyGfUtPIjh.1 Meeting ID: 779 7205 7427, Passcode: R1XCy1 (OR by phone dial 346-248-7799 using the same meeting ID and password.)