Fitness Equipment Maintenance and Repair Services

Prince William County is soliciting bids under IFB 700641-27 for a fixed-price contract to provide comprehensive preventive maintenance and repair services for cardiovascular, resistive, and group fitness equipment. The contract consists of a one-year base period with four optional one-year renewals. Services will be performed at various locations, including Department of Parks and Recreation centers and Department Gyms, with maintenance frequencies ranging from weekly and bi-monthly to quarterly. The selected contractor must be manufacturer-authorized, provide certified technicians, and adhere to strict response times, including a 24-hour window for telephone responses and a 48-hour window for onsite diagnosis and repairs. Bidders must demonstrate at least three years of experience in high-volume fitness environments and provide three professional references. The award will be granted to the lowest responsive and responsible bidder. Key requirements include the use of Original Equipment Manufacturer (OEM) parts, submission of detailed maintenance checklists and summary reports, and compliance with Virginia state laws and OSHA standards. Bidders are required to be registered vendors with Prince William County and must submit their proposals electronically by September 28, 2026. Pricing must be provided as firm fixed rates for labor, service calls, and preventive maintenance visits.