Fitness Equipment Maintenance and Repair Services

Prince William County is soliciting bids under solicitation 700641-27 for the preventive maintenance and repair of cardiovascular, resistive, and group fitness equipment across various department facilities, primarily for the Department of Parks and Recreation and the Department of Facilities and Fleet Management. The contract consists of a one-year base period with four optional one-year renewals. The selected contractor must be manufacturer-authorized, possess at least three years of experience in high-volume fitness environments, and be a registered county vendor. Services include weekly or bi-monthly maintenance at full-service centers and quarterly maintenance at department gyms, with strict response requirements: telephone responses within 24 hours, onsite diagnosis within 48 hours, and repairs completed within 48 hours of a purchase order. The contract will be awarded to the lowest responsive and responsible bidder based on criteria including quality, workmanship, and suitability. Bidders must provide firm fixed pricing for maintenance visits, labor rates, and OEM part discounts. Required documentation includes an IFB submission form, proof of professional licensing for all inventoried equipment brands, and compliance with comprehensive insurance requirements, including a 5 million dollar umbrella policy for contracts exceeding 500 thousand dollars. All bids must be submitted electronically via the Prince William County Solicitations portal by September 28, 2026.