Food Services

Project Overview Rochester Community and Technical College is requesting proposals for food and catering services to provide students, employees and visitors wholesome food and refreshments at moderate prices. The services should be inviting, responsive to the needs of students, employees, and visitors and serve as a positive force in attracting and retaining students, employees and community support. The RFP is to provide food service to the RCTC Campus. Technical/Functional Requirements Vendor Requirements - Food Service (Attachment 1) in the Buyer Attachments section of the RFP contains information pertaining to the Vendor and College Operating Requirements. Pre-award Informational Meeting Minnesota State will hold an informational meeting on August 4, 2025 which all responding Vendors are encouraged to attend to view the facilities and ask questions about the RFP. The RCTC campus meeting will be held at 11 a.m. Selection Process An evaluation team of representatives from several areas of the College such as students, student life, athletics, business office, etc., will review and score the proposals.This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Qualifications Qualifications of the vendor and its personnel (experience of personnel who are committed to work on the contract will be given greater weight than that of the company) 20 Plan Proposed Operating Plan 25 Cost/Value. Proposed Menu, Prices, and Portions 30 Completeness Completeness, thoroughness, and detail of response as reflected by the proposal's discussion and coverage of all elements of work listed above 10 Commissions Proposed Commissions 15 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective August 18, 2025 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 36 MONTHS or 3 YEARS with the option to extend up to two additional years if agreed upon by Rochester Community and Technical College. If Minnesota State and Respondent are unable to negotiate and sign a contract by September 30, 2025, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.