Human Resources-Payroll-Benefits Brokerage Services

The Workforce Solutions Rural Capital Area (WSRCA) Board is soliciting proposals for a fixed-price contract to provide comprehensive, integrated, or modular Human Resources, Payroll, and Benefits Brokerage Services. The scope of work encompasses five primary areas: core human resources services and compliance, payroll administration, employee benefits brokerage for health and retirement, a performance management system, and a learning management system (LMS). The selected vendor will be responsible for the implementation, maintenance, and improvement of group benefit programs, ensuring optimal coverage and price value while identifying opportunities for plan or vendor consolidation. The initial contract term is set for one year, beginning approximately January 1, 2027, through December 31, 2027, with the possibility of up to four annual renewals for a total duration of five years, contingent upon performance and the availability of state and Texas Workforce Commission funding. Proposals will be evaluated based on a best-value decision using a 105-point scoring system, where a minimum score of 70 is required for consideration. Evaluation factors include demonstrated capability and qualifications (30 points), cost competitiveness (25 points), demonstrated experience with similar government or non-profit projects (15 points), ease of implementation (15 points), and integration and scalability (15 points), with bonus points available for Texas Vet/HUB certified entities. Interested organizations must submit two separate files via the Bonfire Portal by the deadline of October 16, 2026, at 11:00 PM: a single PDF containing the complete Proposal Submission Packet—including the executive summary, scope of work response, and various legal certifications—and a separate Excel budget file. Proposers must comply with all federal and state regulations, including FLSA, ADA, and EEOC, and must not be debarred from federal programs or delinquent in Texas franchise tax or unemployment insurance payments.