HVAC Equipment, Supplies and Related Materials

Howard County, Maryland, through its Office of Procurement and Contract Administration, is soliciting bids for a contract to furnish heating, ventilation, and air conditioning (HVAC) equipment, supplies, and related materials. The County is seeking a qualified supply distributor firm that acts as a full-line distributor of OEM parts and maintains a warehouse stocked for commercial and residential maintenance and repair operations. The contract will be awarded to the lowest responsive and responsible bidder, with specific evaluation factors including a minimum of five years of experience in the HVAC supply business, the ability to provide knowledgeable counter service, and a preference for contractors with a physical warehouse located within a 25-mile radius of Columbia, Maryland. Bidders must adhere to strict operational and administrative requirements, including maintaining specific operating hours and providing emergency support with a 30-minute acknowledgment requirement for after-hours requests. All deliveries must be F.O.B. Destination with inside delivery, and the contractor is responsible for any damage resulting from improper packaging. The solicitation emphasizes socioeconomic participation, requiring a 15% subcontracting goal for contracts valued at $50,000 or more through the Equal Business Opportunity (EBO) program. Additionally, bidders must submit various legal affidavits regarding non-collusion, ethics, and employment practices, and must comply with Maryland laws regarding workers' compensation and non-discrimination. All bids must be submitted electronically via the eProcurement system by the deadline of October 21, 2026.