This Solicitation opportunity from Hawaii was posted on August 7, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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IFB 26-03 Hawaii Tourism Conference Service Provider

Closed

B26000257State & Local

Submission Closed08/18/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

SLED

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IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

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ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

Solicitation # 27-0071

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CGH_MMD_ITQ_26004_CN1_R703132_Provision of Event Management Services for CGH Lunar New Year Donor Appreciation Event 2027

Solicitation # Doc2446552376

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CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.

Department of Transportation

POSTED

3 days ago

DEADLINE

in 18 days

AI Contract Overview

The Hawaii Department of Business, Economic Development & Tourism is seeking a qualified conference service provider through IFB 26-03 to support the Hawaii Tourism Conference scheduled for September 22-23, 2025. The selected vendor will be responsible for a range of services including coordinating venue arrangements and transportation, managing attendee registration and conference budgets, and overseeing on-site logistics to ensure the event's smooth execution. The contract is estimated to be valued between $500,000 and $1,500,000, reflecting the scale and importance of the conference. Interested parties must respond by August 18, 2025, and can find additional details and submission information through the Hawaii Electronic Procurement System. The primary contact for this solicitation is Tracey Fermahin, reachable via email or phone.

General Info

Agency

Hawaii Department of Business, Economic Development & Tourism

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

HI, USA

Set-Aside

NONE

Documents

Attachment 02 Bidder Statement of Qualifications Offer Form

rfp

High

Attachment 3: Contractor References Offer Form (BID FORM-OF-3)

past-performance

High

IFB 26-03 Hawai'i Tourism Conference Service Provider 2025

ifb

High

IFB 26-03 Transmittal Letter Offer Form - Hawai‘i Tourism Conference Service Provider 2025

ifb

High

Attachment 05 - Corporate Resolution

other

Low

Attachment 4: Subcontractor References

past-performance

Low

Attachment 6: Confidential Information List

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 7

Solicitation

Response DeadlineAug 18

Deadline has passed

Submission Closed

08/18/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyHawaii Department of Business, Economic Development & Tourism

Contacts1 person available

OfficeN/A

Organization / AgencyHawaii Department of Business, Economic Development & Tourism

Office AddressN/A

Contacts

Tracey Fermahin

contact@example.gov

+1 (555) 000-0000

Full Description

The HTA is seeking a qualified conference service provider to perform services, including venue and transportation coordination, registration and budget management, and on-site event logistics as outlined in the scope for HTA’s Hawai‘i Tourism Conference scheduled for September 22-23, 2025.

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