IFB 30-26297-EIPD-Janitorial Services for Raleigh Office

The North Carolina Department of Health and Human Services, through its Division of Employment and Independence for People with Disabilities, is seeking a single qualified vendor to provide comprehensive janitorial services at 3080 Hammond Business Place in Raleigh, NC. The solicitation, issued as an Invitation for Bid (IFB 30-26297-EIPD), is structured as an Agency Specific Contract with a one-year base term and the potential for two additional one-year renewal options at the State’s sole discretion. Vendors must submit proposals through the North Carolina eProcurement system by May 22, 2026, via a mandatory Microsoft Teams meeting, with late submissions automatically rejected. The scope of work includes daily, weekly, and monthly cleaning tasks such as trash removal, floor waxing and polishing, blind cleaning, and disinfection using EPA List N-approved products, all performed in compliance with OSHA safety standards and other applicable regulations. The vendor is responsible for supplying all labor, tools, equipment, and cleaning materials, with personnel required to wear protective gear and undergo criminal background checks, including potential fingerprinting, at the vendor’s expense. Evaluation of proposals will consider past performance, the vendor’s relations with citizens and employees, and total cost to the State, with no formal numerical weights assigned but a clear emphasis on overall value rather than strictly the lowest price. All attachments—including pricing, HUB vendor information, customer references, location of workers, financial condition certification, and the OMB Standard Form LLL for lobbying certification—must be fully completed and submitted as part of the bid. The contract includes stringent requirements regarding personnel conduct, including prohibitions on weapons and unauthorized access to state property, and mandates prior written approval for any subcontracting or substitution of key personnel. The State retains the right to terminate services at its discretion and requires immediate reporting of any criminal convictions or regulatory actions involving vendor personnel. Invoicing must be submitted electronically to [email hidden], and acceptance of services is contingent upon performance metrics, absence of complaints, and adherence to all contractual and safety specifications. No federal FAR clauses are incorporated, as this is a state-level procurement governed by North Carolina’s general terms and conditions.