IFB BRN-25-02 Fingerprint Card Conversion Services

The contract involves the California Department of Consumer Affairs, Board of Registered Nursing, seeking DOJ-approved vendors to provide fingerprint card to electronic record conversion services for out-of-state RN applicants. The contractor will act as the primary facilitator, handling distribution of physical fingerprint cards, fee collection, electronic submission of converted records, record retention, applicant status inquiries, and portal support and training for BRN staff. The service period spans from December 1, 2025, through November 30, 2028, with an estimated annual volume of 20,000 applicants, though specific pricing details are to be provided by bidders. The contract emphasizes compliance with DOJ/FBI standards, confidentiality, and data security, with the Department reserving inspection and rejection rights to ensure quality standards are met. The solicitation incorporates California’s standard terms and conditions, including certifications related to nondiscrimination, Darfur contracting, civil rights, and drug-free workplaces, which must be signed and submitted as part of the bid. Bidders must complete a comprehensive set of attachments, including certification sheets, references, and cost sheets, with all forms signed either physically or electronically. The evaluation process is based solely on responsiveness, responsibility, and lowest price, with statutory preferences for small businesses and DVBEs applied during the award. The contract’s delivery and performance are primarily at the State’s Sacramento location, with the contractor responsible for timely and compliant service delivery, including maintaining DOJ certification and addressing any rejections or nonconformities. Payment procedures require monthly invoicing, with invoices sent electronically or via mail, contingent on service acceptance and compliance. Overall, the contract emphasizes strict adherence to state regulations, detailed certification requirements, and clear administrative procedures for bid submission, performance, and payment.