J--Hardware Maintenance for MEPCOM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. W9124D-09-T-0115 is issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP), Part 13.5. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-25. The NAICS code is 811212. The small business size standard is $25 Million. This acquisition is unrestricted. This procurement is for a firm fixed price contract. The period of performance shall start upon contract award. The clauses and provisions referenced in this solicitation may be obtained in full text form at http://www.arnet.gov/far. Scope of Contract: The contractor shall provide hardware maintenance (on-site and off-site) for the following: Maintenance includes all equipment and parts necessary to maintain/fix equipment. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 4 Each $______________ $______________ RENEW HARDWARE MAINTENANCE FFP ONSITE MAINTENANCE FOR OPSCAN 21 MODEL 21/100 OMR, SN: 2100100324; MODEL 2135 TRANSPORT PRINTER 2136 3881 READ HEAD; MODEL 2171U OLD RH TO .166 I/R PHS RD HD, PERIOD OF PERFORMANCE SHALL START UPON CONTRACT AWARD AND LAST FOR A PERIOD OF ONE YEAR. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 4 Each $______________ $______________ RENEW HARDWARE MAINTENANCE FFP CENTRAL EXCHANGE MAINTENANCE FOR MODEL 4U/181 OP4U/18.SINGLE.166B.PENCIL, SN: 4402245IN, PERIOD OF PERFORMANCE SHALL START UPON CONTRACT AWARD AND LAST FOR A PERIOD OF ONE YEAR. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003 4 Each $______________ $______________ RENEW HARDWARE MAINTENANCE FFP ONSITE MAINTENANCE FOR THREE MODEL 4U/226 OP4U/22.DUAL.166B.PENCIL.PTR, SN'S: 4406761, 4406762, 4406762, PERIOD OF PERFORMANCE SHALL START UPON CONTRACT AWARD AND LAST FOR A PERIOD OF ONE YEAR. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004 4 Each $______________ $______________ RENEW HARDWARE MAINTENANCE FFP CENTRAL EXCHANGE MAINTENANCE FOR 69 OPTICAL MARK READERS, MODEL 8/501, LOCATED AT VARIOUS SITES, PERIOD OF PERFORMANCE SHALL START UPON CONTRACT AWARD AND LAST FOR A PERIOD OF ONE YEAR. 0005 2 Each $______________ $_______________ CONTRACTOR MANPOWER REPORTING FFP INSPECTION AND ACCEPTANCE Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 0001-0005 Destination Government Destination Government Hardware maintenance shall be performed throughout the U.S. at 65 different locations. Customer: Military Entrance Processing Station, HQ US MEPCOM, 2834 Green Bay Rd, N Chicago, IL 60064-3057. The following provisions and clauses apply to this acquisition: 52.204-7 Central Contractor Registration ; 52.212-1 Instructions to Offerors--Commercial Items; 52.212-4 Contract Terms and Conditions--Commercial Items; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.252-2 Clauses Incorporated by Reference; 52.212-3 Alt I Offeror Representations and Certifications Commercial Items; 52.212-4, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders Commercial Items. In paragraph (b) of 52.212-5, the following apply: 52.203-6,52.219-8, 52.219-28, 52.222-3, 52.222-21; 52-222-26, 52.222-35; 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.222-52, 52.225.13, 52.232.33 ; 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A; 252.209-7001, 252.212-7000, 252.223-7006, 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable To Defense Acquisitions Of Commercial Items. In paragraph (a) of 252.212-7001, the following apply: 52.203-3 In paragraph (b) of 252.212-7001, the following apply; 252.225-7012, 252.225-7036, 252.232-7003, 252.242-7003. In paragraph (c) of 252.212-7001, the following apply; 252.225-7014, Preference for Domestic Specialty Metals, Alternate I (10 U.S.C. 2533a); 252.237-7019, Training for Contractor Personnel Interacting with Detainees (Section 1092 of Public Law 108-375); 252.247-7023, Transportation of Supplies by Sea (10 U.S.C. 2631); 252.247-7024, Notification of Transportation of Supplies by Sea (10 U.S.C. 2631) and 242-7023, 252.232-7010. AMC-LEVEL PROTEST PROGRAM If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, Army Materiel Command (AMC). The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 work days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation (FAR) 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile number +1 (555) 000-0000 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 AMC-level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access in not available, contact the contracting officer or HQ, AMC to obtain AMC-Level Protest Procedures. (End of Provision) CONTRACTOR MANPOWER REPORTING (CMR): Per Secretary of the Army direction, ensuring contractors report the required CMR data is the responsibility of the government official certifying payment, i.e. government representative. The government representative may be the COR, COTR, or the POC responsible for submission of receiving reports. The government representative and the contractor are both responsible for submission of data to the CMR database. The government representative shall report the basic contract information, inclusive of the following: Contract Number; Delivery Order Number (if applicable); Task Order number (if applicable); Unit Identification Code of the Activity Requiring the Services; Command; Total Obligated Dollars; Total Disbursements; Contact Information; Army Management Structure Code (AMSCO); Department Code; Operating Agency; Basic Symbol (BSYM); Fiscal Year Dollars; Element of Resource; Management Decision Execution Package (MDEP). The contractor shall report only the following data: Contract Number; Delivery Order Number (If applicable); Task Order Number (If applicable); Requiring Activity Unit Identification Code; Command; Contractor Contact Information; Federal Service Code; Direct Labor Hours; Direct Labor Dollars; Location Information. The contractor shall provide to the government representative (and the Contracting Officer if required) written certification (i.e. email or letter) that it has completed the CMR report. CONTRACTOR MANPOWER REPORTING The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all required information using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contractor Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor, if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country , when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. Award will be made in the aggregate to the lowest priced, responsive, responsible offeror. Failure to submit an offer on all items will render the offer non-responsive. Offerors shall include a completed copy of the provision at 52.212-3 Alt 1, Offeror Representations and Certifications Commercial Items. This provision may be obtained at http://www.arnet.gov/far. All responsible sources may submit a quote via email to contact@example.gov or via fax to +1 (555) 000-0000. FAX quotations will be accepted. Quotes are due C.O.B. 15 December 2008. Point of Contact: Heather Underdonk +1 (555) 000-0000 or contact@example.gov