Job Order Contracting 2024

Notice is hereby given that sealed bids for Job Order Contracting 2024 located in Bellingham, Washington will be received at the Administrative Offices of the Port of Bellingham, 1801 Roeder Avenue, Bellingham, Washington until 2:00 p.m., Thursday, June 27, 2024.  The official time shall be taken from the designated clock at the Administrative Offices.  Any bids received after the specified time and date will not be considered. The Port of Bellingham is seeking competitive proposals from qualified firms to perform general construction Work in accordance with the Port’s Job Order Contracting program. Job Order Contracting (JOC) is an alternative public works process authorized and governed by RCW 39.10. JOC is an indefinite quantity contract pursuant to which the Contractor may perform an ongoing series of individual Projects (Job Orders) at various locations under the jurisdiction of the Port. Job Order Contracting is typically used for small to medium sized repair and rehabilitation work, replacement in kind projects, and minor new construction. The Contract Documents include a Construction Task Catalog® containing construction tasks with preset Unit Prices. All Unit Prices are based on local labor, material and equipment prices and are for the direct cost of construction. The Work of this Contract will be set forth in the Detailed Scopes of Work referenced in the individual Job Orders. The Contractor is required to complete each Detailed Scope of Work for the Job Order Price within the Job Order Completion Time. Bidders will bid six (6) Adjustment Factors to be applied to the Unit Prices:Adjustment Factor for performing work during Normal Working Hours, Adjustment Factor for performing work during Other Than Normal Working Hours, Adjustment Factor for performing work at Secured Facilities during Normal Working HoursAdjustment Factor for performing work at Secured Facilities during Other than Normal Working Hours, Adjustment Factor for performing work at Class A Commercial during all hours, Adjustment Factor for Non Pre-Priced Tasks. The Other Than Normal Working Hours Adjustment Factors must be equal to or greater than the Normal Working Hours Adjustment Factors.The Non Pre-priced Task Adjustment Factor must be greater than or equal to 1.0000.For bid evaluation purposes only, the following work distributions shall be used to determine the Award Criteria Figure:Adjustment Factor% Weight(For Bid Evaluation Only)Normal Working Hours X 0.50Other than Normal Working Hours X 0.10Secured Facilities: Normal Working Hours X 0.10Secured Facilities: Other than Normal Working Hours,X 0.10Class A Commercial: All HoursX 0.10Non Pre-priced X 0.10 All Unit Prices listed in the Construction Task Catalog® are priced at a net value of 1.0000.  The Adjustment Factors shall be an increase or decrease to all the Unit Prices listed in the Construction Task Catalog®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the Unit Prices.  Bidders who submit separate Adjustment Factors for separate Unit Prices will be considered non-responsive and their bid will be rejected.When preparing a Job Order Price Proposal, the Contractor shall select the appropriate Adjustment Factor for each task.A Contract(s) will be awarded to the lowest responsive, responsible bidder.Thereafter, as work is identified, the Contractor will attend a Joint Scope Meeting with the Port to review and discuss the proposed work. The Port will prepare a Detailed Scope of Work and issue a Request for Job Order Proposal to the Contractor. The Contractor will then prepare a Job Order Proposal including a Price Proposal, construction schedule, list of proposed subcontractors, and other requested documentation. The value of the Price Proposal shall be determined by summing the total of the following calculation for each Prepriced Task: Unit Price x quantity x Adjustment Factor, plus the value of all Non-Prepriced Tasks. The Job Order Price shall equal the value of the approved Price Proposal.If the Job Order Proposal is found to be complete and accurate, the Port may issue a Job Order to the Contractor. A Job Order will reference the Detailed Scope of Work and set forth the Job Order Completion Time and the Job Order Price. The Contractor will be paid the Job Order Price for completing the Detailed Scope of Work within the Job Order Completion Time. Extra work, credits, and deletions will be contained in a Supplemental Job Order.Evaluation Criteria: A Port of Bellingham evaluation panel will review and score proposals in accordance with the requirements stated in this solicitation.Minimum Qualifications:Preliminary Evaluation: The proposals will be reviewed to ensure the proposal meets the following minimum qualifications. If the minimum qualifications are not satisfied, the proposal will be eliminated from consideration. #PointsDescription1EligibilityPass/FailMinimum qualifications:Registered/Licensed Contractor;UBI number;Current Employment Security account;Current Dept. of Revenue account;Current Worker’s compensation accountNot be disqualified from bidding on public works contracts Proposals will then be evaluated based on the following weighted criteria and how well the proposal meets the requirements as described in the RFP.Criteria #CriteriaPointsDescription1Qualifications and Relevant Experience50Evaluate responses to Questionnaire 2Technical Capability, Approach and Capacity75Evaluate responses to Questionnaire 3Communication and Customer Service50Evaluate responses to Questionnaire 4Risk, Performance and Quality Assurance25Evaluate responses to Questionnaire which includes past performance on similar contracts Criteria #CriteriaPointsDescription5Price Proposal200Evaluate Contractors’ Adjustment Factors to determine fair and reasonableness, points will be based on the perceived value of the proposal response in relation to the listed scope of work.Evaluators will then open the sealed envelopes containing the Bid Proposal Form (must be included with proposal in a separate sealed envelope only)The initial term of the Contract is two (2) years from date of contract execution. The Contract may be extended for an additional one-year period by the Port with approval from Contractor(s).All Job Orders issued during the term of this Contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the guarantee period may continue, after contract term has expired provided that the Job Order was executed prior to the expiration date.Each Contract will be executed for the maximum amount specified in RCW 39.10.440, which is currently $4,000,000 per contract, per year. Any unused capacity from the previous year may be carried over for one year and added to the immediately following year's limit. The maximum annual volume including unused capacity shall not exceed the limit of two years.The maximum dollar amount for an individual Job Order is five hundred thousand dollars ($500,000). All Job Orders for the same project (original plus any Supplemental Job Orders) shall be treated as a single Job Order for the purpose of the $500,000 limit. A Job Order issued for a particular project may not exceed $500,000. The Minimum Contract Value for each awarded Contract is $25,000. The awarded Contractor(s) are each guaranteed to receive the opportunity to perform Job Orders totaling at least $25,000 during the initial term of the Contract.The Port may provide contract capacity to other public agencies through an interlocal agreement process (‘Cooperative Contracting’). When providing contract capacity to other public agencies, those agencies may utilize this contract on federally funded projects; Should a Job Order  use federal funding, the Agency will notify the Contractor and will attach all applicable Federal Terms and Conditions to that specific Job Order.Per RCW 39.10.430, The Port encourages participation of certified disadvantaged businesses and women business enterprises to act as prime contractors as well as subcontractors on this project. A mandatory pre-proposal conference for prospective bidders will be held virtually, via Zoom on Thursday, June 6, 2024, at 2:00 PM, PST, at the link below. The purpose of the pre-proposal conference is to discuss the JOC concept and documents, answer questions and discuss JOC from the contractor’s perspective. Conference attendance is a prerequisite for bidding. Bidders who have not attended the mandatory pre-proposal conference will have their proposals rejected.  Join Zoom Meeting https://portofbellingham.zoom.us/j/84404298590?pwd=lFY7EuaSjBVMN56Gv0mC1qejl4kCDy.1 Meeting ID: 844 0429 8590 Passcode: jy3nknEach bid must be accompanied by an original signed and stamped surety bid bond in the amount of $200,000, which is no less than five percent (5%) of the Maximum Contract Value of $4,000,000, made payable to the Port of Bellingham.JOC SYSTEM LICENSE FEE The Port selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) System for their JOC program. The Gordian JOC SolutionTM includes Gordian’s proprietary JOC Information Management System (“JOC IMS”), construction cost data, and Construction Task Catalog®, which shall be used by the Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, subcontractor lists, and other requirements specified by the Port. Contractor’s use, in whole or in part, of Gordian’s JOC Applications, Construction Task Catalog® and other proprietary materials provided by Gordian for any purpose other than to execute work under this Contract for the Port is strictly prohibited unless otherwise approved in writing by Gordian. The Contractor shall be required to execute Gordian’s General Terms of Use and pay a 1% JOC System License Fee (License Fee) on all Job Orders issued to obtain access to the Gordian JOC SolutionTM. Should Gordian, or any applicable tax authority, conclude that any sales and/or use tax shall be imposed on any part of the of the transactions contemplated herein, said tax shall be collected from Contractor, in addition to the fees set forth herein, and remitted by Gordian. The JOC System License Fee applies to all Job Orders issued to the Contractor under the terms this Contract. The License Fee is to be included in the Contractor’s Adjustment Factors.Any and all questions related to this project must be submitted via email to Brian Wilson at document.write('brianw'+'@'+'portofbellingham.com')For security reasons, you must enable JavaScript to view this E-mail address. prior to 5:00 PM, local time, on June 13, 2024. No questions will be accepted after that time.Responses to questions will be posted via addendum by 4:00 PM, local time, on June 20, 2024. The Port of Bellingham reserves the right to reject any or all bids and to waive any irregularities or informalities.All bids submitted shall be considered as valid offers for a period of forty-five (45) days from the date of the bid opening during which time the Port of Bellingham will make the award or return all bids.All proposals are subject to Chapter 39.10 RCW including, but not limited to, the inspection provisions set forth in RCW 39.10.470.