Judiciary Conference Facility Service
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The United States Court of Appeals for the Fourth Circuit is seeking to secure conference facilities along with audio-visual support services for events scheduled in June, July, or August of 2027, or alternatively in February 2028. The required conference venue must be located within 600 miles of Charleston, South Carolina, and must offer a minimum event space configuration that includes a largest room of at least 20,000 square feet and a second-largest space of no less than 5,000 square feet. Accommodations should include more than 400 sleeping rooms on-site or adjacent, with additional overflow capacity within a quarter-mile if fewer than 600 rooms are available. Facilities must carry a minimum four-star hotel rating and have been fully refreshed or newly constructed within the past ten years for both sleeping and meeting spaces. The contract will be awarded based on the best value assessment considering these criteria, and those interested who believe their facilities meet the requirements are invited to request the official request for proposal. Importantly, funding for the contract is subject to the availability of appropriated funds according to the Anti-Deficiency Act, and the government is not legally liable for payments until funds are confirmed and written notice is provided. The contracting officer managing this solicitation is Ms. Brenda Griffith-Lipsitt, located in Richmond, Virginia, with responses due by June 30, 2026. Communication regarding the RFP can be directed via designated email contacts provided by the Fourth Circuit Court.
General Info
Agency
NAICS
Place of Performance
Charleston, SC, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The United States Court of Appeals for the Fourth Circuit is seeking conference facilities and audio visual support services in June/July/August of 2027; or February 2028.
The minimum requirements for the conference facility are as follows:
• location within 600 miles of Charleston, SC
• largest event space a minimum of 20,000 square feet
• second largest event space a minimum of 5,000 square feet
• sleeping rooms and meeting space located within the same facility or adjacent
• greater than 400 sleeping rooms; if fewer than 600 sleeping rooms there must be overflow housing capacity within ¼ mile
• four-star hotel rating or better
• full refresh of sleeping room and meeting space within the last ten years (or new build)
If you believe your facility meets the minimum requirements, please contact the contracting officer and conference planner below for a copy of the request for proposal.
The contract award will be made to the venue representing the best value trade off, assessed by the above requirements by the contracting officer.
Availability of Funds:
The Anti-Deficiency Act, 31 U.S. Code § 1341, prohibits officers of the government from making or authorizing obligations or expenditures in excess of or in advance of available appropriations. Funds are not presently available for this contract. Group's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Group for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Contracting Officer: Ms. Brenda Griffith-Lipsitt
Procurement Specialist
U.S. Courts of the Fourth Circuit
1000 East Main Street Richmond, VA 23219-3517
To receive the RFP: Email: Conferences@ca4.uscourts.gov
CC: brenda_griffithlipsitt@ca4.uscourts.gov