RFQ PR16074491 EXBS JAKARTA

The solicitation requires a five-star hotel in Jakarta to provide comprehensive event services for a U.S. government event scheduled for September 2026, including full-day meeting packages, breakout rooms with secure locking capabilities, ballroom setup and rehearsal, accommodation for 100 participants with meals and beverages, and 100 guest rooms for both sponsored participants and personal accounts over a five-night stay. Bidders must be hotel chain companies with a permanent business presence in Indonesia, including a registered address and telephone listing, and must demonstrate authorization to legally operate within the country, securing all necessary local licenses and permits as required by Indonesian law. For quotations exceeding forty thousand U.S. dollars, offerors must maintain an active registration in the System for Award Management (SAM), following a specific sequence: first registering with D&B Indonesia, obtaining an NCAGE code through Pusat Kodifikasi Pertahanan RI, and completing SAM registration via sam.gov, while also maintaining their Unique Entity Identifier in compliance with FAR 52.204-12 and SAM Maintenance requirements under FAR 52.204-13. Proposals must include detailed pricing for each line item in Indonesian Rupiah net, excluding VAT, which is not applicable to this service, and must be submitted via a completed SF-1449 form with all required sections, particularly Sections 1 and 5, by the deadline of July 2, 2026, at 16:00 Jakarta time. Offerors must provide a project manager fluent in English, a list of three client references with relevant past performance, floor plans and illustrations of all designated rooms including breakout and lodging areas, and proof of high security standards, including fire escape systems. The award will go to the lowest priced, acceptable, and responsible offeror, with the government reserving the right to reject unreasonably high or low bids. Performance will be monitored through a Quality Assurance and Surveillance Plan by a designated Contracting Officer’s Representative, with acceptance contingent on delivering all services and limiting customer complaints to no more than ten per package. Payment will be processed by the U.S. Embassy Jakarta Financial Management Office at the specified Jakarta address, and contractors must identify all personnel as non-federal employees in communications and meetings. Compliance with U.S. federal acquisition regulations including 52.203-13, 52.212-4, 52.222-26, and 52.209