Laboratory Analyzer & Consumable Support Services for Quentin N Burdick Memorial Health Care Facility in Belcourt, ND and Pine Ridge Service Unit in Pine Ridge, SD

Sources Sought: Laboratory Analyzer & Consumable Support Services for Quentin N Burdick Memorial Health Care Facility and Pine Ridge Service Unit

Sources Sought Notice Number: IHS-SS-26-1527785

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Small Business Enterprises (ISBEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 532490,  Other Commercial and Industrial Machinery and Equipment Rental and Leasing - other relevant NAICS codes will be considered based on responses received (such as conference centers, etc.)

1. BACKGROUND

The IHS is an agency within the Department of Health & Human Services and is responsible for providing federal health services to American Indians and Alaska Natives. The Indian Health Service provides a comprehensive health service delivery system for approximately 1.9 million American Indians and Alaska Natives who belong to 567 federally recognized tribes, in 35 states. The Indian Health Service Headquarters is located in Rockville, MD and then divided into twelve (12) physical areas: Alaska, Albuquerque, Bemidji, Billings, California, Great Plains, Nashville, Navajo, Oklahoma, Phoenix, Portland, and Tucson.

The Great Plains Area Office (GPAO) works in conjunction with 19 Indian Health Service Units and Tribal Managed Service Units to provide health care to approximately 130,000 Native American located in North Dakota, South Dakota, Nebraska, and Iowa.

QNBMHCF falls under the GPAO and provides medical care to approximately 14,550 tribal members living on the Turtle Mountain Indian Reservation. The Service Unit was built in 1967 with renovation and clinic expansion completed in 1992, to provide an expanded level of outpatient health care services specifically designed to meet the needs of our population. Services include: 24 Hour Emergency Services, Laboratory, Radiology (CAT Scan & Mobile MRI) and 24-Hour Pharmacy Services, Optometry, Dental, Clinic, Emergency, Podiatry, Same Day Clinic, and Behavioral Health.

1. OBJECTIVE

Laboratory Analyzer & Consumable Support Services located at the Quentin N. Burdick Memorial Health Care Facility in Belcourt, ND and the Pine Ridge Service Unit in Pine Ridge, SD.

1. SCOPE

The Contractor shall provide all labor, equipment, materials, supervision, and transportation necessary to continue uninterrupted laboratory analyzer services under a Cost Per Test (CPT) model.

Services shall include:

    a. Continued use of currently installed laboratory analyzers

    b. Preventive maintenance and corrective service

    c. Provision of all proprietary reagents, calibrators, controls, and consumables

    d. Technical and operational support required for full system functionality

1. CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

The Contractor shall provide all services, materials, equipment, and support necessary to ensure the continuous and uninterrupted operation of the currently installed laboratory analyzer systems identified in this Statement of Work.

The Contractor shall:

1. Perform all services in accordance with Original Equipment Manufacturer (OEM) specifications, standards, and service protocols
2. Ensure full system functionality, uptime, and reliability to support clinical laboratory operations
3. Provide all required reagents, consumables, calibrators, controls, and replacement parts necessary to maintain system operations
4. Maintain compatibility with existing laboratory systems, software, and workflows
5. Comply with all applicable Federal, state, local, and accreditation requirements (e.g., CLIA, CAP, Joint Commission, and IHS policies)
6. Coordinate all service activities with the Contracting Officer’s Representative (COR) and facility staff
7. Respond to service calls and corrective maintenance needs in a timely manner to prevent disruption to laboratory operations
8. Ensure all maintenance and service activities are performed without interruption to patient care and clinical services
9. The Contractor shall not modify, replace, or substitute equipment, components, or system configurations without prior written approval from the Contracting Officer (CO).

Failure to meet these requirements may result in remedies in accordance with the contract terms and conditions.

1. TYPE OF ORDER

This is a firm fixed price purchase order.

1. ANTICIPATED PERIOD OF PERFORMANCE

01 July 2026 through 31 December 2026

1. PLACE OF PERFORMANCE

Quentin N Burdick Memorial Health Care Facility

1300 Hospital Loop

Belcourt, ND 58316

And

Pine Ridge Service Unit

607 Indian Health Road/44B Pejuta Rd

Pine Ridge, SD 57770

1. REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

N/A

1. PAYMENT

Payment will be rendered once all services are complete and invoice is uploaded into IPP to be paid.  

Payment shall be made in accordance with the Prompt Payment Act upon receipt of a proper invoice.

Invoices must include:

    a. Invoice number

    b. Contract number

    c. Delivery Order number

    d. Dates of service

    e. Itemized charges

Incomplete invoices will be returned.

10.0     Capability Statement/Information:

Interested parties are expected to review this notice to familiarize themselves with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. A general overview of the respondents’ opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.

2. Information in sufficient detail about the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.

3. The respondents’ UEI number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 532490,  Other Commercial and Industrial Machinery and Equipment Rental and Leasing - other relevant NAICS codes will be considered based on responses received, or comparable NAICS

4. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.

5. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11-inch paper size, and 1 inch top, bottom, left and right margins.

6. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

11.0   Closing Statement

Point of Contact: Farrah Azure, Purchasing Agent, at contact@example.gov  

Submission Instructions:

Interested parties shall submit capability via email to Farrah Azure, at contact@example.gov . Must include Sources Sought Number IHS1527785 in the Subject line. The due date for receipt of statements is May 15, 2026, 12:00 p.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.