Linear Stages
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy, is soliciting quotes for specific precision motion control components, including horizontal X-Y linear stage units, right angle gearboxes, stepper motors, and Renishaw encoders. The required items include three X-Y stages (part number 5102.15), six gearboxes (2042.20), six stepper motors (M.OR42.200.0), and corresponding encoder components. Technical specifications demand high positional accuracy, repeatability, and specific physical dimensions. Quotes are requested for product only, excluding on-site services, and should be submitted by June 17, 2026. Source selection will prioritize the lowest price coupled with the best lead time. The contract terms stipulate fixed-price purchases under SLAC’s latest commercial supplies and services terms, with payment upon 30 days and freight terms differing between domestic and foreign suppliers. Vendors must comply with federal statutes applicable to SLAC’s DOE-approved purchasing system, including the Buy American Act for qualifying orders and required representations and certifications. Suppliers are also required to register in the System for Award Management and provide Harmonized Tariff Schedule and Export Control Classification Numbers where applicable. Suppliers are encouraged to disclose any available academic or government discounts and to clearly mark proprietary information in their proposals. The purchasing office contact for questions is available, emphasizing compliance with the provided submittal deadlines and contract terms.
General Info
Agency
NAICS
Place of Performance
Menlo Park, CA, 94025, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
The follow has been attached for you to complete and review:
1.) Quote
2.) Reps & Certs
3.) FP Commercial Supplies-Services T&C’s ( August 2023 )
4.) Buy American Act (BAA)
Requested for Quote:
Technical Criteria listed below:
- Ability to provide a horizontal X-Y linear stage combination unit part number 5102.15. This includes The overall dimension of 125x125x54mm, +/-14 micrometer positional accuracy, +/- 5 micrometer repeatability. Surfaces galvanic anodized.
- Ability to provide two right angle gearboxes per rail. Part number 2042.20. Have a gear ratio of 20:1 with a 42mm flange.
- Ability to provide 2 stepper motors per X-Y stage, with part number M.OR42.200.0. Must have a 42mm mount flange.
- Ability to provide Renishaw encoders for each stepper motor. Part number EA.RE.LIN.AD5102 and ES.RE.RESLIN0100B.32bit.1
Required item(s) are listed below:
510215-X1 X-Y STAGE 5102.15-X1
Quantity: 3
204220 GEAR 2042.20
Quantity: 6
M.OR42.200.0
Quantity: 6
EA.RE.LIN.AD5102 ENCODER ADAPTION SERIES 5102
Quantity: 3
ES.RE.RESLIN0100B.32bit.1 ENCODER SYSTEM RENISHAW
Quantity: 6
Quote is for product only; no on-site services permitted.
Source selection will be based on Lowest Priced Method and best Lead-Time.
Please provide a price and lead time quotation by 6/17/2026
Send quote to Jhamieb@SLAC.stanford.edu.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
Buy American Act Certification (BAA) applies to awards over $15,000 unit price.
Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
Please include in your proposals the Harmonized Tariff Schedule (HTS Code)& Export Control Classification Number (ECCN) if applicable.
All subcontractors are required to register in the System for Award Management (www.sam.gov).
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order. Please mark up terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.
Payment Terms will be NET-30
Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add.
Foregin Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind Regards,
Jhamie Serena
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road Menlo Park, CA 94025
P- 650-926-2201