This Solicitation opportunity from Department Of Energy was posted on June 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
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SLAC National Accelerator Laboratory, operated by Stanford University for the Department of Energy, is soliciting quotes for a fixed-price subcontract to supply a complete set of precision motion components consisting of three X-Y linear stage units (part number 5102.15), six right-angle gearboxes (2042.20), six stepper motors (M.OR42.200.0), three encoder adaption units (EA.RE.LIN.AD5102), and six Renishaw encoder systems (ES.RE.RESLIN0100B.32bit.1). Each component is specified with exact technical parameters including dimensional tolerances, accuracy, repeatability, and surface finish requirements; the X-Y stage must measure 125x125x54mm with ±14 micrometer positional accuracy and ±5 micrometer repeatability, and all surfaces must be galvanic anodized. The solicitation is not a federal procurement and is not directly governed by the Federal Acquisition Regulations, but it incorporates applicable federal statutes, executive orders, and contractual obligations including the Buy American Act, which requires certification for any unit price over $15,000, and mandates compliance with trade and export classifications by including the Harmonized Tariff Schedule code and Export Control Classification Number in all proposals. All offerors must complete and return a Representations and Certifications Rider valid for one year and register in SAM.gov, and must demonstrate the ability to meet all technical specifications as pass/fail criteria; failure to meet any listed requirement will result in disqualification regardless of price or lead time. Submission must be received by June 18, 2026, and is evaluated primarily on lowest price and best lead time, with no on-site services permitted. Proposals must include price substantiation via a publicly accessible price list and must adhere to strict packaging and marking requirements, including environmental sustainability standards and labeling with the subcontract or purchase order number. Payment terms are NET-30 via check or ACH, with invoices submitted to ap@slac.stanford.edu and required to reference the PO and line items. Delivery for domestic suppliers is FOB Destination Prepaid and Add, while international suppliers must ship CIP to SLAC, Menlo Park, with duties unpaid. The resulting contract will incorporate SLAC’s August 2023 Terms and Conditions for Fixed Price Commercial Supplies and Services, which apply unless explicitly marked up for negotiation; failure to mark up constitutes full acceptance
General Info
Agency
NAICS
Place of Performance
Menlo Park, CA, 94025, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions.
The follow has been attached for you to complete and review:
1.) Quote
2.) Reps & Certs
3.) FP Commercial Supplies-Services T&C’s ( August 2023 )
4.) Buy American Act (BAA)
Requested for Quote:
Technical Criteria listed below:
- Ability to provide a horizontal X-Y linear stage combination unit part number 5102.15. This includes The overall dimension of 125x125x54mm, +/-14 micrometer positional accuracy, +/- 5 micrometer repeatability. Surfaces galvanic anodized.
- Ability to provide two right angle gearboxes per rail. Part number 2042.20. Have a gear ratio of 20:1 with a 42mm flange.
- Ability to provide 2 stepper motors per X-Y stage, with part number M.OR42.200.0. Must have a 42mm mount flange.
- Ability to provide Renishaw encoders for each stepper motor. Part number EA.RE.LIN.AD5102 and ES.RE.RESLIN0100B.32bit.1
Required item(s) are listed below:
510215-X1 X-Y STAGE 5102.15-X1
Quantity: 3
204220 GEAR 2042.20
Quantity: 6
M.OR42.200.0
Quantity: 6
EA.RE.LIN.AD5102 ENCODER ADAPTION SERIES 5102
Quantity: 3
ES.RE.RESLIN0100B.32bit.1 ENCODER SYSTEM RENISHAW
Quantity: 6
Quote is for product only; no on-site services permitted.
Source selection will be based on Lowest Priced Method and best Lead-Time.
Please provide a price and lead time quotation by 6/17/2026
Send quote to Jhamieb@SLAC.stanford.edu.
Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions?
Buy American Act Certification (BAA) applies to awards over $15,000 unit price.
Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year please disregard. Otherwise, please complete and return.
Please include in your proposals the Harmonized Tariff Schedule (HTS Code)& Export Control Classification Number (ECCN) if applicable.
All subcontractors are required to register in the System for Award Management (www.sam.gov).
If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted.
The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. August 2023) will be made a part of the resulting order. Please mark up terms and conditions if you wish to negotiate. No mark ups mean that you accept SLAC Terms and Conditions.
Payment Terms will be NET-30
Domestic Suppliers - Freight terms will be FOB Destination Prepaid and Add.
Foregin Supplier - Shipment will be made CIP SLAC, Menlo Park, and Duty Unpaid.
You are requested to mark and identify proprietary/confidential information provided in response to the solicitation.
Contact me directly with any questions.
Kind Regards,
Jhamie Serena
Procurement Commodities Team
SLAC National Accelerator Laboratory
2575 Sand Hill Road Menlo Park, CA 94025
P- 650-926-2201
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