Locksmith Services for Citywide Facilities

The City of San José is soliciting bids for comprehensive locksmith services across its citywide facilities under solicitation number 20260721040, with a submission deadline of August 13, 2026. The contract is structured as a one-year base period with the option to extend for up to six additional one-year periods, potentially spanning seven years, and operates under a firm-fixed-price structure. Bidders must hold a valid California C-28 Lock and Security Equipment Contractor license and a City-issued Locksmith Company License (LCO#), and must either be located within a 30-mile radius of San Jose or demonstrate equivalent ability to respond promptly to service requests. All proposals must be submitted electronically through the City’s bidding portal, and failure to include mandatory documents—including the Response Certification Form, Labor Compliance Addendum, Insurance Requirements, Wage Determination, and Cost Proposal Form—will result in disqualification. The evaluation process favors responsive and responsible bidders, with award potentially determined by the lowest technically acceptable price or through a trade-off analysis that considers quality, experience, and performance, with additional evaluation points of +5% for local businesses and +5% for small businesses meeting eligibility criteria. Compliance with municipal, state, and environmental standards is strictly required. Contractors must adhere to California Labor Code wage and prevailing rate regulations, register with the Department of Industrial Relations within ten days of award, and submit documentation proving their business tax compliance and State of California registration. The contract mandates adherence to the City’s Environmental Preferable Procurement policy, requiring the use of certified products such as Energy Star or Green Seal where applicable. Proof of insurance must be provided before contract execution, and the vendor is responsible for all labor, materials, and equipment needed to fulfill service requests across all City facilities in San Jose. The City reserves the right to inspect and accept services at the point of performance, with no formalized inspection criteria beyond contractual compliance. No specific payment instructions, accounting codes, or invoicing systems are detailed, and no contract administration representatives are named, though the purchasing office and contact for inquiries are listed. The absence of CLIN or pricing data in the solicitation suggests the final contract value will be determined by bid submissions, with costs required to be submitted via Form 3 Excel template, though total estimated value remains unspecified.