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This Solicitation opportunity from Pennsylvania was posted on March 31, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Mailing Services

Closed
2026-IFB-011State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561431
New
SLED
RFP: Virtual Mailroom
Solicitation # RFP_Virtual_Mailroom
The Los Angeles County Employees Retirement Association (LACERA) has issued a solicitation for a Virtual Mailroom service provider. This opportunity is designated for performance in Pasadena, California, and is managed by a local government organization. Interested vendors must submit their responses by the deadline of December 4, 2026, at 4:00 PM PT. Prospective bidders are required to access the official bid documents and any subsequent addenda through the provided web links. Because the solicitation is hosted on external platforms, vendors may need to complete additional registrations to participate. All inquiries regarding the contract language or missing information should be directed to the originating agency.
Los Angeles County Employees Retirement Association (LACERA)

POSTED

5 days ago

DEADLINE

in about 1 month
NAICS: 561431
New
SLED
Mail House Services
Solicitation # 754-TXST-2026-RFP-523-VPGOI
Texas State University is soliciting proposals under solicitation number 754-TXST-2026-RFP-523-VPGOI for a qualified mail house services provider. The primary objective is to support the Admissions Office and other university departments through the storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually. Required services include web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication, presorting, addressing, labeling, and a full range of fulfillment activities such as folding, tabbing, gluing, collating, inserting, sealing, and metering. Additionally, the provider must offer print on demand, proofing, USPS documentation, and the pickup and delivery of publications. The selected contractor must support the university's nonprofit bulk-mail permit, ensure full compliance with USPS requirements, and maximize available postal discounts. Performance expectations include the provision of a dedicated account representative and the completion of mailing requests generally within 72 hours. Proposals must be submitted electronically via the TXST MarketPlace Jaggaer System by November 13, 2026, at 5:00 p.m. CT. The point of contact for this solicitation is Dan Alden.
Texas State University

POSTED

6 days ago

DEADLINE

in 17 days
NAICS: 561431
SLED
CITY MAIL SERVICES
Solicitation # RFP 2027-09
The City of Edinburg is soliciting proposals under RFP 2027-09 for comprehensive mail services to support the daily operations of the City Secretary's Department and the Utility Billing Water Department. The selected vendor will be responsible for receiving, sorting, metering, and processing outgoing correspondence, including approximately 90,000 pieces of mail annually for the City Secretary and roughly 30,000 water bills per month for the Utility Billing division. To be eligible, vendors must maintain a permanent business location within the Rio Grande Valley, specifically in Edinburg or within a 25-mile radius of City Hall. The provider is required to maintain a secure environment for all mail and comply with all United States Postal Service requirements and state and federal confidentiality laws. The contract will be awarded based on a weighted evaluation focusing on cost proposal and pricing (25%), service reliability and turnaround time (20%), technical approach (20%), vendor qualifications (15%), local availability (15%), and past performance (5%). Local vendors within Edinburg city limits may receive a 5% bid price preference. Administrative requirements include monthly itemized invoicing separated by department and the submission of various certifications, including disclosures regarding conflicts of interest, litigation, and boycotts of Israel and energy companies. Proposals are due by November 3, 2026, and must be submitted as a single PDF via the e-procurement portal along with required physical copies.
Finance

POSTED

13 days ago

DEADLINE

in 7 days
NAICS: 561431
SLED
Library and Instructional Resource Inventory ServicesThis subcontract for Library and Instructional Resource Inventory Services supports Seattle Public Schools by providing physical audits and digital validation of textbooks, library materials, and instructional resources. The contractor is responsible for scanning barcodes, verifying asset locations, and reconciling physical stock against digital records using the Follett Destiny system. The role requires expertise in asset management standards or library science to ensure accuracy in resource tracking. The primary deliverables include updated digital records and a comprehensive validated inventory report. This project is categorized under NAICS code 561431 and is designed to support prime contractors in managing resource distribution and accountability.
Seattle Public Schools

POSTED

3 months ago

DEADLINE

N/A
NAICS: 561431
DIBBS
Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.
Defense Logistics Agency

POSTED

3 months ago

DEADLINE

N/A
NAICS: 561431
Federal
Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.
Nac Federal Supply Schedule (36F797)

POSTED

7 months ago

DEADLINE

N/A
NAICS: 561431
Federal
Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.
Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

General Info

Agency

Pennsylvania → Office of Management & Budget

NAICS

561431 - Private Mail Centers

Place of Performance

PA, USA

Set-Aside

NONE

Documents

1

Mailing Services.pdf

PDF

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyPennsylvania → Office of Management & Budget
Contacts1 person available
OfficePittsburgh, PA, 15219, USA
Organization / AgencyPennsylvania → Office of Management & Budget
Office AddressPittsburgh, PA, 15219, USA
Contacts
Omoye AikhueleSustainable Procurement Specialist
contact@example.gov
+1 (555) 000-0000

Interested Companies (10)

First Data Merchant ServicesAlpharetta, GA
Starling techBronx, NY
KM PrintingOwings Mills, MD

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Full Description

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The City of Pittsburgh, Office of Management and Budget, is soliciting bids for Mailing Services.

More opportunities from Pennsylvania → Office of Management & Budget

Same awarding agency

NAICS: 423450
New
SLED
Supply of Certified Green Cleaning ConsumablesThis subcontract, managed by the Pennsylvania Office of Management and Budget, involves the supply of certified green paper and plastic consumables for prime contractors working on City of Pittsburgh CitiParks facility projects. The scope of work includes the delivery of bleached paper towels with at least 40 percent post-consumer content, 2-ply toilet paper with at least 20 percent post-consumer content, and recycled trash bags. All provided materials must adhere to strict environmental standards, specifically meeting GreenSeal, Ecologo, or CFPA certifications. The contract requires materials to be delivered F.O.B. Destination. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of November 18, 2026. The procurement falls under NAICS code 423450.
Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

POSTED

4 days ago

DEADLINE

in 22 days
View Details
NAICS: 561720
New
SLED
Janitorial Services for CitiParks CentersThis subcontract for Janitorial Services for CitiParks Centers involves providing comprehensive cleaning and maintenance for prime contractors working on City of Pittsburgh facility projects. The scope of work includes disinfecting and wet mopping restroom and locker room floors, cleaning kitchens, sanitizing water fountains, and managing waste removal using sealed containers. To ensure quality control, the contractor must complete and sign Attachment D Cleaning Checklists for every service occurrence. The contractor is responsible for providing all necessary industrial mops and disinfectant cleaners to deliver fully sanitized facilities. This opportunity is listed under NAICS code 561720 and is managed by the Pennsylvania Office of Management and Budget. Interested parties must submit their responses by the deadline of November 18, 2026.
Janitorial Services

POSTED

4 days ago

DEADLINE

in 22 days
View Details
NAICS: 561720
New
SLED
Cleaning Services at CitiParks Centers
Solicitation # 2026-IFB-230
The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Parks and Recreation, is soliciting bids for cleaning services at various CitiParks Centers under solicitation 2026-IFB-230. The contract period runs from December 1, 2026, through November 30, 2028, with two optional one-year renewals. The scope includes comprehensive cleaning operations across multiple facilities, including the South Side Market House, Magee, and Greenfield centers, as well as on-call emergency cleaning services. Award will be granted to the lowest responsive and responsible bidder, with the possibility of item-by-item or low-total awards. Qualified firms must adhere to strict operational and legal standards, including a minimum employee compensation of 21.50 per hour and compliance with the City Service Worker Prevailing Wage Ordinance. Bidders must provide comprehensive insurance coverage, including 5 million dollars in umbrella liability, and furnish performance and payment bonds equal to 100 percent of the contract price within ten days of award. Environmental standards are emphasized, requiring the use of GreenSeal or Ecologo certified chemicals and trash bags with at least 10 percent post-consumer recycled content. The solicitation mandates significant participation from Disadvantaged Business Enterprises, with specific goals for Minority-Owned (18 percent), Women-Owned (7 percent), Veteran-Owned (5 percent), and LGBTQIA+ (3 percent) businesses. Bids must be submitted electronically by November 18, 2026. Failure to provide required DBE outreach documentation or a confirmation of on-call cleaner availability will result in a non-responsive submission. Performance is monitored through mandatory cleaning checklists and periodic City inspections, with a 24-hour window provided to remediate any identified deficiencies.
Janitorial Services

POSTED

4 days ago

DEADLINE

in 22 days
View Details
NAICS: 561990
New
SLED
Post-Season Packaging and Cleaning ServicesThis subcontract for Post-Season Packaging and Cleaning Services involves supporting prime contractors on City of Pittsburgh municipal projects. The selected provider will be responsible for cleaning snowflake fixtures and banners after they are taken down, as well as packaging these seasonal materials using palettes and wraps. All processed items must be delivered to the City's designated facility, ready for long-term storage. Managed under the Pennsylvania Office of Management and Budget, the contract requires the provider to maintain standard liability insurance. Interested parties must submit their responses by November 6, 2026, for this project categorized under NAICS code 561990.
All Other Support Services

POSTED

4 days ago

DEADLINE

in 10 days
View Details
NAICS: 332312
New
SLED
Holiday Ornament & Banner SupplyThis subcontract, titled Holiday Ornament and Banner Supply, involves the manufacture and procurement of 70 snowflake fixtures and branded banners for prime contractors working on City of Pittsburgh municipal projects. The scope of work includes the provision of all necessary mounting hardware, such as steel tubes, plates, anchor bolts, and clamps, which must strictly adhere to ASTM A595, A709, and A53 industry quality standards. Additionally, the contractor is responsible for providing Material Safety Data Sheets for any hazardous materials used and ensuring the final delivery of all completed fixtures and banners. Managed by the Pennsylvania Office of Management and Budget under NAICS code 332312, the solicitation was posted on October 23, 2026, with a response deadline of November 6, 2026. The contract ensures that all supplied materials meet rigorous industry specifications to support the city's holiday installations.
Fabricated Structural Metal Manufacturing

POSTED

4 days ago

DEADLINE

in 10 days
View Details
NAICS: 238210
New
SLED
Holiday Lighting Installation & Removal ServicesThis subcontract for Holiday Lighting Installation and Removal Services involves supporting prime contractors on City of Pittsburgh municipal projects. The scope of work includes the retrieval of 70 snowflake fixtures from storage, their assembly, and the installation of ornaments on poles located along East Carson Street. Additionally, the contractor is responsible for the removal of existing branded banners and the eventual take-down of the seasonal decorations. To execute these tasks, the contractor must utilize bucket trucks or aerial lifts for safe pole access. Compliance requirements include maintaining both public liability and employer's liability insurance. This project is managed under the Pennsylvania Office of Management and Budget with a response deadline of November 6, 2026.
Electrical Contractors and Other Wiring Installation Contractors

POSTED

4 days ago

DEADLINE

in 10 days
View Details
NAICS: 541850
New
SLED
Holiday Pole Lights and Banners on East Carson Street
Solicitation # 2026-RFQ-234
The City of Pittsburgh Office of Management and Budget is soliciting bids under RFQ 2026-234 for a one-time purchase contract to provide installation and removal services for holiday pole lights and banners on East Carson Street. The project is divided into two phases: Phase I occurs in November 2026 and involves picking up 70 snowflake fixtures from storage at 6503 Hamilton Avenue, removing 101 branded banners, and installing the holiday lights and banners. Phase II involves the subsequent removal of holiday materials and the reinstallation of the branded banners. Total bids must not exceed 30,000 dollars. Bids must be submitted electronically by November 6, 2026, at 3:00pm. The City requires detailed invoicing that avoids lump sum totals, specifically requesting separate line items for labor and parts, the City Controller Number, and proof of the cost of goods. Payment terms are Net 45 days, and all orders are F.O.B. Destination. Award eligibility is contingent upon the vendor not being in arrears to the City and maintaining required public liability, property damage, and employer's liability insurance. The contractor must also comply with the Americans with Disabilities Act and the Pittsburgh Code of Ordinances regarding non-discrimination.
Indoor and Outdoor Display Advertising

POSTED

4 days ago

DEADLINE

in 10 days
View Details
NAICS: 611710
SLED
Bilingual Employee Proficiency TestingThis subcontract, managed by the Pennsylvania Office of Management and Budget, involves providing language proficiency testing for prime contractors supporting City of Pittsburgh human resources projects. The scope of work includes administering comprehensive assessments of reading, writing, and speaking skills for both current and prospective bilingual employees across a variety of foreign languages. To ensure accuracy and relevance, the testing is tailored to meet the specific operational needs of various city departments, such as health or commerce. The selected provider is responsible for delivering detailed proficiency test results and evaluation reports. This opportunity falls under NAICS code 611710 and was posted on October 20, 2026, with a response deadline of November 17, 2026.
Educational Support Services

POSTED

7 days ago

DEADLINE

in 21 days
View Details
NAICS: 611430
SLED
Language Access & Cultural Competency TrainingThis subcontract, managed by the Pennsylvania Office of Management and Budget, focuses on providing language access and cultural competency training for prime contractors working on City of Pittsburgh staff capacity projects. The scope of work includes the development and delivery of specialized curricula, specifically targeting cultural competency, Basic Spanish for Law Enforcement, and training for poll workers and bilingual staff. Additionally, the contractor is responsible for instructing personnel on the proper utilization of professional interpreters. The selected provider must deliver all completed training sessions along with detailed technical assistance reports. This opportunity falls under NAICS code 611430, with a response deadline set for November 17, 2026.
Professional and Management Development Training

POSTED

7 days ago

DEADLINE

in 21 days
View Details
NAICS: 561410
SLED
Live Event Captioning and TranscriptionThis subcontract opportunity, managed by the Pennsylvania Office of Management and Budget, seeks a provider for live event captioning and transcription services to support accessibility projects for the City of Pittsburgh. The selected contractor will be responsible for providing real-time audio-to-text transcription and deploying specialized technicians to manage text displays on video screens during press conferences, city television shows, and other special events. The scope of work requires the use of specialized live captioning hardware and software to ensure seamless real-time delivery. Interested parties must submit their responses by November 17, 2026, in accordance with the solicitation posted on October 20, 2026. The project falls under NAICS code 561410.
Document Preparation Services

POSTED

7 days ago

DEADLINE

in 21 days
View Details
NAICS: 541930
SLED
Written Translation and Localization ServicesThis subcontract for Written Translation and Localization Services supports the City of Pittsburgh's language accessibility projects through the Office of Management and Budget. The selected provider will work under prime contractors to translate main texts, annotations, tables, and charts between English and Tier One or Two languages. Key responsibilities include reviewing, editing, and proofreading all translated materials while ensuring that the original formatting is strictly maintained. Deliverables must be provided in digital MS Word, Excel, and PDF formats. Due to the nature of the data involved, the contractor is required to maintain full HIPAA compliance for all sensitive information. Interested parties must submit their responses by November 17, 2026, under NAICS code 541930.
Translation and Interpretation Services

POSTED

7 days ago

DEADLINE

in 21 days
View Details
NAICS: 541930
SLED
Language Access
Solicitation # 2026-RFP-212
The City of Pittsburgh, through the Office of Management and Budget, is seeking proposals under solicitation 2026-RFP-212 to establish a four-year agreement with one or more qualified firms to provide city-wide language accessibility and communication services on an as-needed basis. The scope of work encompasses written translation, live captioning for special events, language access and cultural competency training for city staff, and language proficiency testing for employees. Services are categorized into two tiers based on demand, with Tier One focusing on Arabic, Nepali, Spanish, Swahili, Mandarin, and French. Providers must ensure high quality, linguistic accuracy, and cultural appropriateness while maintaining compliance with HIPAA guidelines and other privacy regulations. Written translations are subject to specific delivery timelines, with routine requests expected within five business days and expedited requests within two business days. The selection process is based on a points-weighted system evaluating the project approach and plan (30%), firm qualifications and experience (15%), project team qualifications (15%), and good faith efforts toward MWDBE and VOSB participation (10%). Respondents must adhere to the City of Pittsburgh Ethics Code and comply with the Pennsylvania Prevailing Wage Act and the City Service Worker Prevailing Wage Ordinance. There are specific participation goals for minority-owned (18%), women-owned (7%), veteran-owned (5%), and LGBTQIA+ (3%) businesses, and the MWDE/Veteran-Owned/LGBTQIA+ Solicitation and Commitment Form is a required submission. Proposals must be submitted electronically via the City's e-Procurement Portal by November 17, 2026. The contract will be managed by the issuing department and the Office of Management and Budget, with payments processed only after full execution by all required City signatories.
Translation and Interpretation Services

POSTED

7 days ago

DEADLINE

in 21 days
View Details

Earlier notices in this NAICS code

Posted before this notice, open and closed

NAICS: 561431
Closed
SLED
Mail Sorting Services
Solicitation # RFP #26078
PROPERTY MANAGEMENT

POSTED

8 months ago

CLOSED

7 months ago
View Details
NAICS: 561431
Closed
SLED
Mailing, Insertion, and USPS Bulk Mail Submission
Department of Highway Safety and Motor Vehicles

POSTED

9 months ago

CLOSED

9 months ago
View Details
NAICS: 561431
Closed
SLED
IFB Mail Opening Services, Sacramento County
Solicitation # 81A0192
California Department of Transportation

POSTED

9 months ago

CLOSED

8 months ago
View Details
NAICS: 561431
Closed
SLED
Postage, Mailing, and Multi-Carrier Shipping Solution
Solicitation # 754-TXST-2026-RFP-450-MAT
Texas State University

POSTED

10 months ago

CLOSED

10 months ago
View Details
NAICS: 561431
Closed
SLED
Mail Services and Mail and Copy Center
Solicitation # RFQ-0000002683
LSU - Baton Rouge

POSTED

10 months ago

CLOSED

8 months ago
View Details
NAICS: 561431
Closed
SLED
Customer Service & Call Center Operations
Procurement

POSTED

11 months ago

CLOSED

9 months ago
View Details
NAICS: 561431
Closed
SLED
Customer Service & Violation Management Oversight
Texas Department of Transportation

POSTED

11 months ago

CLOSED

10 months ago
View Details
NAICS: 561431
Closed
SLED
Records Management & Retention Alignment
Texas Military Department

POSTED

11 months ago

CLOSED

10 months ago
View Details
NAICS: 561431
Closed
SLED
Financial Documentation Review and Organization
Prisoners Legal Services of New York

POSTED

about 1 year ago

CLOSED

12 months ago
View Details
NAICS: 561431
Closed
SLED
Participant Registration and Customer Support
Parks and Recreation Department of City of Santa Fe Springs

POSTED

about 1 year ago

CLOSED

about 1 year ago
View Details
NAICS: 561431
Closed
SLED
Data Entry & Maintenance Services
Department of Internal Services

POSTED

about 1 year ago

CLOSED

about 1 year ago
View Details
NAICS: 561431
Closed
SLED
Data Entry & Workflow Support for Reimbursement Processing
Texas A&M Forest Service

POSTED

about 1 year ago

CLOSED

about 1 year ago
View Details

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