NRFP Event Management Services

The Government of Canada via Destination Canada is seeking qualified providers through a Negotiated Request for Proposal to deliver comprehensive event management services globally, with no fixed location of performance and work determined on a per-event basis through individual Statements of Work. Proposals are due by 14:00 PT on May 28, 2026, and must be submitted via email in PDF format with a separate Excel pricing file, each under 20 MB, adhering to strict structural requirements including mandatory appendices and page limits for key sections. The contract has a potential term of up to five years, including a three-year base period with two optional one-year extensions, though no guaranteed volume or contract value is promised. Evaluation is based on a trade-off methodology, with the majority of points allocated to non-price factors: 40% for desirable criteria, 35% for presentations or demonstrations, and 25% for proposed pricing, using a 5-point scoring scale with a mandatory minimum threshold of 24% in the desirable criteria section to remain eligible. Proposers must demonstrate alignment with Canadian government policies on accessibility, official languages, and travel and event expenditures, while also identifying diversity ownership attributes if applicable, requiring third-party certification for claims. Intellectual property created under the contract is assigned entirely to Destination Canada, and subcontracting requires prior approval with disclosure of percentage use. The contract includes mutual indemnification, insurance requirements with certificate submission, and a clear prohibition on markup for expense reimbursements. Key contractual rights reserved by Destination Canada include the ability to accept no proposals, terminate the solicitation at any time, negotiate with preferred proponents, award partially or fully to multiple vendors, and enforce strict disclosure obligations for conflicts of interest or material circumstances. Failure to disclose such information may lead to immediate disqualification. All proposals must remain valid for 120 days, language may be submitted in English or French, and no reimbursement will be provided for proposal costs. Contract administration is governed by Quebec provincial and Canadian federal law, with disputes resolved through amicable means before escalating to Quebec courts. Payment terms stipulate net 30 days after service delivery and require itemized expense reporting under Treasury Board guidelines, though no electronic invoicing system is specified. No FOB terms, packaging requirements, labeling standards, or military specifications apply, as the focus is entirely on event execution, vendor coordination, stakeholder engagement, and sustainable operational practices under Destination Canada’s direction.