Propane

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-48. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is Q1500110309, and the solicitation is issued as a Request for Quotation. This acquisition is 100% set aside for small business concerns. The NAICS code is 454312; the associated small business size standard is 50 employees. The government may make multiple awards. You may submit a price proposal for one or multiple line items. 2. DESCRIPTION: The Government contemplates award of a fix-priced indefinite delivery-indefinite quantity (IDIQ) contract resulting from this solicitation. Furnish all labor, materials and equipment necessary for the supply and delivery of propane gas to tanks located at multiple locations for the National Park Service (NPS). The period of performance of the base period is for one full year beginning on the date of award (approximately 2/15/2011). The resulting contract will include four option periods. The minimum quantity is 81,000 gallons and is the guaranteed minimum orders the government will place. The minimum quantity applies to the base year. The maximum annual quantity for this contract is 122,000 gallons. 3. DELIVERY LOCATIONS: a) Mount Rushmore National Memorial, 13000 Highway 244, Keystone, SD, 57751 (limited navigation for tractor trailers) - Water Plant; Tank capacity: 1,000 GL - Waste Water Plant; Tank capacity: 1,000 GL - Museum; 2 tanks, Tank capacity: 500 GL each - Administration; 2 tanks; Tank capacity: 30,000 GL each - Housing; Tank capacity: 6,000 GL (22490 Doane Mountain Rd, limited area for deliveries) b) Badlands National Park, 25270 Ben Reifel Road, Interior, SD, 57750 - Main Tank; Tank capacity: 30,000 GL - Northeast Entrance; Tank capacity: 1,000 GL - Pinnacles station; Tank capacity: 1,000 GL - South Unit Ranger Station Complex; 2 tanks; Tank capacity: 1,000 GL each (Junction BIA Highway 2 & BIA Highway 27, approximately 20 miles south of Scenic, SD) 4. ORDERS: Only designated ordering officials are authorized to place orders. Ordering officials shall be designated in writing by the Contracting Officer. Orders may be placed verbally via telephone or in person when the total value is less than $3,000. All other orders will be placed using a Task Order on Standard Form 347, Order For Supplies Or Services. No deliveries shall be made without proper authorization. 5. DELIVERY REQUIREMENTS: Delivery hours are Monday - Friday, 8:00 AM - 3:30 PM, excluding federal holidays. Delivery is required within 4 business days of the order to tanks less than or equal to 6,000 gallons capacity. Delivery is required within 10 business days of the order to all other tanks. Delivery tickets are required and must be signed by the NPS receiving official. Contractor shall notify park contact person at least 24 hours prior to delivery. 6. PRICE: Pricing will be determined utilizing the most current newsletter published by Butane-Propane News (BPN, http://www.bpnews.com ). Prices are published in the BPN Newsletter weekly and distributed each Thursday. The Conway, Kansas principal average shall be used. Propane deliveries shall be priced according to the most recently posted price on the date of delivery plus the contractor's markup, rounded to the nearest cent. The government will only be obligated to the extent of authorized purchases actually made in accordance with the contract terms and shall only pay for actual quantities received. The maximum authorized limit of the contract shall not exceed $1 million. 7. INVOICES: Contractor shall submit an original invoice to the address which corresponds to the delivery location as defined in paragraph 3. The contractor shall submit a copy of each invoice to NPS NEKOTA MABO, 24290 Doane Mountain Road, Keystone, SD, 57751. A separate invoice is required for each order. The invoice shall include information as specified in Federal Acquisition Regulation (FAR) clause 52.212-4 item (g) Invoice. Payment may be made via Government Purchase Card (GPC). The clause at 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, shall apply to any payment for orders that exceed the $3,000. 8. ORDERING OFFICIALS: The ordering officials named are authorized to place orders where the total value is less than $3,000. The Contracting Officer must place all other orders. Ray Sawdy, Building & Utilities Supervisor, 605-433-5272Vona Fite, Facility Assistant, 605-433-5271Dawn Ausmann, Admin Sup Assist, 605-433-5276Brian Turner, Maintenance Mechanic, 605-433-5276Allan Sage, Building and Grounds Supervisor, 605-574-3119Brian Peck, Purchasing Agent, 605-574-3132Sue Bennett, Purchasing Agent, +1 (555) 000-0000 9. PROVISIONS AND CLAUSES: The following provisions and clauses are incorporated by reference. Full text versions can be found at https://www.acquisition.gov/far/: 52.212-1 Instructions to Offerors - Commercial Items52.212-4 Contract Terms and Conditions - Commercial Items52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I52.219-6 Notice of Total Small Business Set-Aside52.219-8, Utilization of Small Business Concerns52.219-14, Limitations on Subcontracting52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards52.219-28 Post Award Small Business Program Rerepresentation52.222-3 Convict Labor52.222-19 Child Labor-Cooperation with Authorities and Remedies52.222-21 Prohibition of Segregated Facilities52.222-26 Equal Opportunity52.222-36 Affirmative Action for Workers with Disabilities52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans52.222-37, Employment Reports on Veterans (Sep 2010)52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)52.225-1 Buy American Act-Supplies52.225-13 Restrictions on Certain Foreign Purchases52.232-37 Multiple Payment Arrangements52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010)52.237-2 Protection of Government Building, Equipment, and Vegetation52.232-18 Availability of Funds52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003)52.217-2 Cancellation Under Multi-year Contracts52.217-5 Evaluation of Options52.217-8 Option to Extend Services52.209-6, Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.216-1 Type of Contract The Government contemplates award of an indefinite delivery-indefinite quantity contract resulting from this solicitation. (End of provision) 52.217-9 Option to Extend the Term of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of clause) 52.216-2 Economic Price Adjustment-Standard Supplies (a) The Contractor warrants that the unit price stated in the Schedule for _________ [offeror insert Schedule line item number] is not in excess of the Contractor's applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that- (1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and (2) Is the net price after applying any standard trade discounts offered by the Contractor. (b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor's established price, and this contract shall be modified accordingly. (c) If the Contractor's applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor's written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations: (1) The aggregate of the increases in any contract unit price under this clause shall not exceed 500 percent of the original contract unit price. (2) The increased contract unit price shall be effective- (i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor's written request within 10 days thereafter; or (ii) If the written request is received later, on the date the Contracting Officer receives the request. (3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause. (4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price. (5) Within 30 days after receipt of the Contractor's written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase. (d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause. (End of clause) 52.216-18 Ordering (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through February 15, 2012. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of clause) 52.216-19 Order Limitations (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 500 gallons, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $50,000.00; (2) Any order for a combination of items in excess of $50,000.00; or (3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) 52.216-22 Indefinite Quantity (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after March 1, 2012. (End of clause) 10. SUBMITTING QUOTES: Any questions regarding this solicitation must be submitted in writing (fax or email) to the point of contact below. Quotations must be received no later than January 28, 2011. Quotations must use the following format (dates are approximate): LINE ITEM 0001: MOUNT RUSHMORE TANKS <= 6,000 GALLON CAPACITY a) I certify that delivery can be made within four (4) business days to the locations identified in paragraph 3 (notwithstanding conditions stated in the Excusable Delays clause, 52.212-4 Contract Terms and Conditions-Commercial Items, paragraph (f)). b) PRICE/GALLON (MARKUP IN DOLLARS) Base Period: 2/15/2011 through 2/14/2012 $___________ Option Period 1: 2/15/2012 through 2/14/2013 $___________ Option Period 2: 2/15/2013 through 2/14/2014 $___________ Option Period 3:2/15/2014 through 2/14/2015 $___________ Option Period 4:2/15/2015 through 2/14/2016 $___________ LINE ITEM 0002: MOUNT RUSHMORE TANKS > 6,000 GALLON CAPACITY a) I certify that delivery can be made within ten (10) business days to the locations identified in paragraph 3 (notwithstanding conditions stated in the Excusable Delays clause, 52.212-4 Contract Terms and Conditions-Commercial Items, paragraph (f)). b) PRICE/GALLON (MARKUP IN DOLLARS) Base Period: 2/15/2011 through 2/14/2012 $___________ Option Period 1: 2/15/2012 through 2/14/2013 $___________ Option Period 2: 2/15/2013 through 2/14/2014 $___________ Option Period 3:2/15/2014 through 2/14/2015 $___________ Option Period 4:2/15/2015 through 2/14/2016 $___________ LINE ITEM 0003: BADLANDS TANKS <= 6,000 GALLON CAPACITY a) I certify that delivery can be made within four (4) business days to the locations identified in paragraph 3 (notwithstanding conditions stated in the Excusable Delays clause, 52.212-4 Contract Terms and Conditions-Commercial Items, paragraph (f)). b) PRICE/GALLON (MARKUP IN DOLLARS) Base Period: 2/15/2011 through 2/14/2012 $___________ Option Period 1: 2/15/2012 through 2/14/2013 $___________ Option Period 2: 2/15/2013 through 2/14/2014 $___________ Option Period 3:2/15/2014 through 2/14/2015 $___________ Option Period 4:2/15/2015 through 2/14/2016 $___________ LINE ITEM 0004: BADLANDS TANKS > 6,000 GALLON CAPACITY a) I certify that delivery can be made within ten (10) business days to the locations identified in paragraph 3 (notwithstanding conditions stated in the Excusable Delays clause, 52.212-4 Contract Terms and Conditions-Commercial Items, paragraph (f)). b) PRICE/GALLON (MARKUP IN DOLLARS) Base Period: 2/15/2011 through 2/14/2012 $___________ Option Period 1: 2/15/2012 through 2/14/2013 $___________ Option Period 2: 2/15/2013 through 2/14/2014 $___________ Option Period 3:2/15/2014 through 2/14/2015 $___________ Option Period 4:2/15/2015 through 2/14/2016 $___________ Quotes will be accepted via email or fax. Submit quotes to: Brian Peck MWR NEKOTA MABO24290 Doane Mountain RdKeystone, SD 57751Email: contact@example.gov: +1 (555) 000-0000 The government reserves the right to cancel this solicitation.