Regional Workshop Logistics Coordination

The contract entails the comprehensive planning and on-site execution of a single-day regional workshop in Laos, covering all logistical aspects from venue coordination and participant travel arrangements to the preparation and distribution of meeting materials and real-time support during the event. The contractor is responsible for ensuring seamless operations, including local transportation, accommodations, catering, audiovisual needs, and any required cultural or regulatory compliance specific to the host country. All activities must be managed efficiently to meet the objectives of the gathering while adhering to timelines and quality standards. This is a small business set-aside subcontract under the SBA program, classified under NAICS code 561599 for other travel arrangement and reservation services, and issued by the Department of Defense through W4LD USA Hecsa. Responses are due by July 14, 2026, and the work is to be performed entirely within Laos, with no specified U.S. office location. The solicitation is open only to businesses certified as small, and subcontractors must be prepared to operate independently in a foreign environment with minimal direct oversight, relying on thorough local knowledge and proven logistical expertise to deliver a successful outcome.