Retiree Health Insurance Program Administrative Services

Prince William County is soliciting proposals under RFP 700610-27 for a qualified firm to provide administrative services for its Retiree Health Insurance Program. The scope of work focuses on the administration of the Other Post-Employment Benefits Master Trust Retiree Health Insurance Credit Program and the Line of Duty Act Health Insurance Program. Key responsibilities include managing retiree enrollments, deletions, and payments, coordinating with insurance vendors, and managing ACH deductions and recordkeeping. Amendment No. 1 clarifies that while the solicitation is for administrative services, actuarial services must be excluded from the proposals. The contract is a fixed-price agreement featuring a two-year base period with potential renewals based on performance and funding. Award decisions will be based on a trade-off methodology where technical quality is prioritized over cost, with evaluation factors focusing on the approach and work plan, understanding of requirements, management plan, and firm qualifications. Selected vendors must meet stringent insurance requirements, including cyber liability coverage up to 10 million dollars, and ensure all key personnel sign non-disclosure agreements. All deliverables and intellectual property developed under the contract will be owned by the County.