RFQ - 25ITS0200 - Brivo Hosting and Maintenance

The California Public Utilities Commission (CPUC) is soliciting bids for a one-year contract to provide hosting, technical support, hardware repair, and replacement services for its existing Brivo Access Control System across multiple Sacramento locations, including 300 Capitol Mall, 915 L Street, and 400 R Street. The contractor will be responsible for maintaining ACS 6000 and ACS 300 panels, managing stairwell access doors, supporting panic alarm systems, and provisioning new access badges as requested. The contract includes two optional one-year extensions at the State’s sole discretion, with billing based solely on actual work performed using approved Work Authorization and Deliverable Acceptance Documentation. Proposals must comply with strict formatting guidelines—Arial 12-point font, single-spaced, not exceeding 100 pages—and must include mandatory attachments such as the Payee Data Record (STD. 204), Bidder Declaration (GSPD-05-105), Confidentiality Statement, Response to the Statement of Work, Summary of Applicable Engagements, and a completed Cost Worksheet. Evaluation follows a sequential Pass/Fail process for Administrative and Technical requirements, with the final award determined by a 100-point cost score calculated relative to the lowest compliant bid, making cost a decisive factor among technically acceptable proposals while allowing for best-value trade-offs. The contractor must adhere to stringent cybersecurity protocols, including FIPS 140-3 compliant 256-bit AES encryption, SFTP for data transfer, and NIST SP 800-53 controls, with all systems requiring screen locks, physical security, and audit trails. Confidentiality obligations extend to all information under the California Public Records Act, rendering any confidential markings non-binding. Insurance must be primary, maintained throughout the contract term, and submitted via certificate within 10 days of execution, with the State exempt from premium or deductible obligations. All contract terms are non-negotiable, and responses must remain irrevocable for 180 days. Electronic submission via email to [email hidden] by May 20, 2026, at 5:00 PM Pacific Time is required, with no physical submissions accepted. Invoicing is handled electronically to [email hidden] with accompanying WA and DAD documentation, and no federal contracting systems are used. No specific funding codes or CLINs are provided; pricing must be submitted via the Cost Worksheet with