S -- Armored Car Services, Scott AFB, IL

Combined Synopsis/Solicitation Notice ? Armored Car Services Solicitation No.: HDEC05-08-T-0039 Response Date: March 11, 2008 POC: Luz G. Rayel Fax: +1 (555) 000-0000 Phone: +1 (555) 000-0000 Place of Performance: Scott AFB, IL 62225-5362 Unrestricted Classification Code: S FSC Code: S206 NAICS Code: 561613 SIC Code: 7381 Size Standard: $11.5 million Description: Armored Car Services A) This is a combined synopsis and solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. B) The solicitation number for this procurement is HDEC05-08-T-0039 and is issued as a Request for Quotation (RFQ). Quotes MUST be provided for the base year and all option years. C) This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-24, DFARS Change Notice 20080303, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition. D) For information purposes the Standard Industrial Classification Code is 7381. The North American Industry Classification systems (NAICS) code is 561613. The Size standard is $11.5 mil. This solicitation is unrestricted. E) Contract Line Item Numbers (CLINS). Offerors: Provide your quote for Armored Car Services in the following format: Location(s) SCOTT AFB AT STATEMENT OF WORK (SOW) March 26, 2008 thru May 31, 2009 0001AA ?March Service Charge ? $____ x 5 days = $________ 0001AB ?Monthly Service Charge? $____ x 14 months = $________ 0001AC ?Additional Fee for Pickups? $____ x 5 (est.) per year = $________ June 1, 2009 thru May 31,2010 1001AA ?Monthly Service Charge? $____ x 12 months = $________ 1001AB ?Additional Fee for Pickups ? $____ x 5 (est.) per year = $________ June 1, 2010 thru May 31, 2011 2001AA ?Monthly Service Charge? $____ 12 months = $________ 20001AB ?Additional Fee for Pickups ? $____ x 5 (est.) per year = $________ June 1, 2011 thru May 31, 2012 3001AA ?Monthly Service Charge? $____ x 12 months = $________ 3001AB ?Additional Fee for Pickups? $____ x 5 (est.) per year = $________ F) DESCRIPTION OF REQUIREMENTS: Contractor shall provide armored car services at Scott AFB Commissary in accordance with the Statement of Work. The period of performance will be a base period (starting on or about March 26, 2007) and three one-year options. G) Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Quotes from offerors shall contain the following information: RFQ NUMBER (see Paragraph B); TIME SPECIFIED FOR RECEIPT OF QUOTES (see Paragraph R); NAME, ADDRESS; TELEPHONE & FAX NUMBERS, E-MAIL OF OFFEROR; UNIT PRICE, EXTENDED PRICE PER CLIN ITEM AND TOTAL PRICE (in the format specified in paragraph E); and ANY DISCOUNT TERMS. Quotation shall also contain all other documentation specified herein. PAST PERFORMANCE REFERENCES: Submit at least 3 references that are most similar to the work of this solicitation that you have performed in the past three years (Provide the company name, point of contact, phone number and fax number, and e-mail). The contractor is advised that the Government will contact the references provided; therefore, the references should be knowledgeable of the offeror?s performance on that contract. Quotation shall include a SIGNED STATEMENT specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and acknowledge all amendments to the solicitation (as applicable). PERIOD OF ACCEPTANCE OF OFFERS: The quotation shall state the agreement to hold the prices contained therein firm for 120 calendar days from the date specified for receipt, unless another time period is specified in an addendum or amendment to the Request for Quotation. LATE OFFERS: Request for Quotations or modifications of quotes received at the address specified for the receipt of offers after the exact time specified for receipt WILL NOT be considered. All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at +1 (555) 000-0000. H) 52.212-4501 FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Price 2. Past Performance I. Price: 1. Price will be evaluated by adding the total price for all Base Year Line Items to the total price for all options. II. Past Performance will be evaluated based on the following sub-factors listed in descending order of importance: 1. Timeliness of Performance 2. Quality of Work 3. Business Relations Award will be made to the lowest-priced, technically acceptable Offeror (price and past performance combined). (b) Options (if included in the Schedule). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. I) RESERVED J) OFFERORS SHALL INCLUDE A COMPLETE COPY OF THE PROVISION AT FAR 52.212-3 ALT I, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Nov 2006)(as applicable) WITH THEIR OFFER, which may be completed electronically at http://orca.bpn.gov. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil/. K) FAR Clauses 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition along with the following addendum: The following information is provided: I. CHANGES: Unilateral Modifications. The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address, changes to the accounting and appropriation data or addition of funds. Bilateral Modifications. Services may be added to or deleted from this contract at the option of the Government. Any change in service must be added to this contract prior to service being performed and will be accomplished by bilateral modification. II. Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/osbp/sbrefa/poster/matrix.htm: 1. Employee Rights on Government Contracts (WHD Publication 1313) 2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088) 3. Equal Employment Opportunity is the Law (OFCCP 1420) If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document. L) RESERVED M) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEV) applies to this acquisition and the following clauses are hereby incorporated by reference: FAR 52.204-7 Central Contractor Registration; FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.222-19 Child Labor-cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-3 Convict Labor; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-41 Service Contract Act of 1965, As Amended; FAR 52.222-43 Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple year and Option Contracts); FAR 52.223-5 Pollution Prevention & Right to Know; FAR 52.225-13 Restriction on Certain Foreign Purchases; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.233-3; Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; DFARS 252.204-7004 ALT A Required Central Contractor Registration; DFARS 252.232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications; DFARS 252.247-7023 Transportation of Supplies by Sea; DFARS 252.247-7023 ALT III Transportation of Supplies by Sea-Alternate III; N) Additional requirements: All Quotes shall be marked with the RFQ NUMBER (shown in paragraph B) and CLOSING DATE (shown in paragraph R). FAR 52.215-5 FACSIMILE PROPOSALS - Facsimile offers WILL BE accepted at fax #: +1 (555) 000-0000. However it is highly recommended that fax transmissions be made and confirmed one working day prior to the date specified for receipt of quotes in accordance with FAR Clause 52.212-1(f) ?Late Submissions.? 52.217-4501 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (JUL 2003) a. The Government may extend the term of this contract by written notice to the Contractor at least 30 days prior to expiration of the current contract period; provided, that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. b. If the Government exercises this option, the extended contract shall be considered to include this option provision. c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 50 months and 5 days. 52.217-4505 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract performance period. ALL PROVISIONS ENDING WITH THE 4500 SERIES BELOW MUST BE REVIEWED AT: http://www.commissaries.com/contract_division_solicitation.cfm. 52.204-4500 INSTALLATION ACCESS REQUIREMENTS ?DEC 2001?; 52.228-4500 LIABILITY TO THIRD PERSONS ?APR 1997?; 52.228-4501 VEHICLE OPERATION AND INSURANCE ?DEC 2001?; 52.228-4502 OTHER INSURANCE REQUIREMENTS ?OCT 1995?; 52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS ?APR 2004?; 52. 219-28 POST AWARD SMALL BUSINESS PROGRAM REPRESENTATION. This solicitation provision must be read in full text at www.farsite.hill.af.mil 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION Employee Class Monetary Wage-Fringe Benefits Labor Category: Grade: Rate: 01060 Dispatcher, Motor Vehicle GS5-2 $16.02 27102 Guard II GS5-2 $16.02 52.222-4503 CONSOLIDATED WAGE DETERMINATION (SEP 1997) The DOL wage determinations required for this solicitation and any resulting contract are incorporated by reference with full force and effect as required by FAR 52.222-41, Service Contract Act of 1965, as Amended (for commercial items see FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items, paragraph (c)(1). The applicable wage determinations are listed in the attached consolidated wage determination. If there is any discrepancy between the consolidated wage determination and the DOL wage determination, the DOL wage determination shall prevail. Complete copies of the DOL wage determinations are available from the issuing office. If you are unable to obtain a copy of the Wage Determination(s) at www.wdol.gov, please contact the Contract Specialist listed below. Wage Determination Number(s) (State, County): 05-2513 Rev 4 (IL, St Clair) Labor Category(s): Dispatcher, Motor Vehicle and Guard II 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Also, the full text of a solicitation provision and any clauses may be accessed electronically at this/these address(es): www.farsite.hill.af.mil 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.farsite.hill.af.mil 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 252.201-7000 CONTRACTING OFFICER?S REPRESENTATIVE (COR) a) Definition. "Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions. (b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (MAR 2007) (DEVIATION) (a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5 (MAR 2007) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.225-7014 Preference for Domestic Specialty Metals, Alternate I (APR 2003) (10 U.S.C. 2533a). 252.237-7019 Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7023 Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) DEFENSE COMMISSARY AGENCY (DeCA) STATEMENT OF WORK ARMORED CAR SERVICES 1. SCOPE OF WORK: The contractor shall provide all personnel, supervision, transportation (armored car vehicles), and labor (armed professional guards) and other items and services necessary to perform the driving, pick-up and delivery of cash and other monetary documents (i.e. checks, change orders etc.) from the location(s) specified. The contractor shall perform to the standards and specifications in this contract. 2. SCHEDULE OF SERVICES: Commissary Address, Point of Contact, and Phone Number Pick-up Schedule (days of weeks, time frame) Bank Delivery Address Change Fund Amount (Estimated) Deposit Amount (Estimated) Scott AFB 203 West Winters Street Scott AFB, IL 62225-5362 POC: Rubie Sidney +1 (555) 000-0000 Mon - Sat 11:00 a.m. -12:00 p.m. Regions Bank 406 Ward Drive Scott AFB, IL 62225-5362 $5,000 $50,000 The commissaries are open on the following holidays and the contractor shall provide service, if required. Martin Luther King, Jr's Birthday Labor Day George Washington's Birthday Columbus Day Memorial Day Veterans Day Independence Day *NOTE : DeCA does not retain information reflected in the checks transported by Armored Car. The estimate provided is the cap on the amount the contractor is responsible for. 3. CHANGE ORDERS: Commissary personnel will call Change Orders into the bank as early as possible. The armored car contractor shall pick-up the Change Order when the deposits are taken to the bank. The armored car contractor will deliver the Change Order back to the commissary on the next scheduled pick-up day as specified in the Schedule of Services listed in item #2 above. If the bank is not open on that day, then the next day the bank is open. 4. DEPOSITS: The contractor is required to pick-up/deliver the deposit to the financial institution designated in the schedule of services listed in item #2 above and in accordance with item #3 above. 5. TIME SCHEDULE: The Store Director or his designated representative may request that the contractor provide service during other than normal duty hours (to include weekends and holidays) based on an assessment of the situation and its impact on the commissary operation. If the contractor arrives at the commissary earlier than designated in the schedule of services for pick-up and the commissary personnel are not ready, the contractor's representative shall wait until the scheduled hours of pick-up. The contractor shall be paid the appropriate "cost per run" amount, as set forth in the line items indicating "Additional Fee for Pick-ups" of this contract, if the contractor is required to provide service other than stated in the Pick-up schedule identified in paragraph 2 above or if the contractor must return to the commissary due to the fault of commissary personnel not being ready for the scheduled pick-up. 6. RECEIPTS: The armored car guard(s) shall report to the Store Director or designated representative(s) who shall sign, date, and obtain a copy of the Contractor's properly completed standard pick-up receipt. The contractor agrees to give a receipt for every deposit received and made for the designated commissary at the time of pick-up. Such receipt, when signed by the contractor shall constitute evidence that the distinctively and securely sealed container(s) has been received, and that the contractor accepts, as stated, carriage of the distinctively and securely sealed container(s). Any and all liabilities which arise or may arise under this agreement begins with the proper delivery of the distinctively and securely sealed container(s) to the contract carrier and terminate with the delivery of the distinctively and securely sealed container(s) by the contractor to the designated consignee (financial institution) named in this agreement and the receipt given to the contract carrier by the consignee. 7. PERSONNEL: The contractor shall provide personnel who possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor has the sole responsibility of training, providing uniforms, equipping, supervising and discharging of all employees. 8. SECURITY: The contractor shall be responsible for obtaining installation passes and inspections for armored vehicles and armed personnel. The contractor shall submit a list of designated individuals or ensure contractor employees are wearing security badges for individuals who will be responsible for the pick-up/delivery of monies to the Store Director or designated representative. Contractor employees shall observe and adhere to all applicable federal, state and municipal laws, codes and regulations in connection with the performance of this contract. All employees shall be subject to a security clearance by the appropriate base security activity. An armored car vehicle shall be used for transporting monetary documents. The contractor shall transport necessary documentation indicating amounts transported and any return deposit documents. 9. TRAINING: The contractor shall ensure that all employees are qualified to use the type of weapon issued by the firm in accordance with state and local regulations. The contractor is also responsible for weapon re-qualification. A copy of the individual qualification/re-qualification shall be made available to the Store Director or designated representative upon request. All cost associated with this training shall be borne by the contractor. 10. INSURANCE REQUIREMENTS: Contractor shall maintain the minimum state required insurance of properties on board of any one conveyance covered under this contract and shall furnish a certificate thereof to the Contracting Officer. Contractor shall ensure that the contract number is annotated on the insurance forms. 11. INVOICES: Contractor shall submit invoices to the address in Block 18a of the Standard Form (SF) 1449, contract award document. One additional copy of the invoice shall be forwarded to the commissary. In order to be considered a valid invoice, the following information must be on each invoice: Name and Address of Company Contract/Purchase Order Number Contract Line Item Number (CLIN) for Commissary location Invoice number Date Monthly Total Charge