This Solicitation opportunity from Government of Canada was posted on March 25, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Services for Virtual and Hybrid Events 2026-2028

Closed

20252439International

Submission Closed04/01/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

Federal

Industry Day FY2027 Event Planning ServicesThe U.S. Army Corps of Engineers, Fort Worth District, is conducting market research through a Sources Sought notice to identify qualified industry participants for planning and executing the FY2027 Government-Industry Engagement Event in Fort Worth, Texas. This event, scheduled for February or March 2027, will span two days with approximately 500 attendees and 50 government representatives, featuring presentations on Day One and one-on-one networking sessions on Day Two at the USACE headquarters. The acquisition strategy centers on a no-cost contract or Memorandum of Agreement where the selected contractor assumes full financial responsibility for all event expenses—including venue, staffing, AV, registration, and marketing—and retains all revenue generated through registration fees, sponsorships, and exhibition booths, with zero financial liability to the government. The NAICS code is 561920 with a $20 million small business size standard, and the contractor must have experience managing large-scale events, including logistics for 500+ attendees, sponsorship coordination, and seamless integration of government compliance standards. Respondents must submit a detailed response addressing past experience with similar events, team capabilities, technical expertise, business size status, UEI or CAGE code, and confirmation of understanding the no-cost framework. The response must not exceed 20 pages in PDF format and must be received by August 14, 2026, via email to the designated point of contact. All submissions must include documentation of SBA certifications if claiming small business status, and compliance with Federal Acquisition Regulation requirements such as FAR 52.219-14 subcontracting limits and SAM.gov registration with Section 889 compliance. The contractor must also collect and deliver standardized, sortable attendee data including socio-economic categorization and contact details for post-event reporting. Participation in this sources sought notice does not guarantee a future solicitation but informs the agency’s planning process, and any subsequent procurement will be posted on SAM.gov. All responses are voluntary and incur no reimbursement, and failure to respond does not preclude future participation in the procurement phase.

POSTED

DEADLINE

Pitch DayOn November 2, 2026, the Multi X Office will host an invitation-only Pitch Day in Chicago, Illinois, alongside the MXO Spark Tank event, aimed at accelerating scientific discovery through targeted short-term initiatives. The event seeks to fund innovative solutions that advance scientific understanding, generate novel concepts or methods, reduce technical uncertainty, and lay the groundwork for future DARPA programs. Participation is intentionally encouraged among non-traditional performers, including small businesses and organizations that have never received a DARPA award as a prime contractor, as well as universities whose Principal Investigator has never led a DARPA-funded project. This initiative is designed to lower entry barriers for newcomers to DARPA and the national security research landscape, fostering broader innovation by reaching beyond conventional performers. The event is part of DARPA’s broader strategy to diversify its performer base and expand the pool of ideas accessible to national security challenges.

Defense Advanced Research Projects Agency

POSTED

DEADLINE

Pre-Bid Conference: Date & Time: 8/17/2026 2:00 PM Description: Prebid conference will be held at City Hall, 5000 Diamondhead Circle, Diamondhead, MS. Attendance is encouraged but not required. -----------------------------------------------------------A pre-bid conference is scheduled for August 17, 2026, at 2:00 PM at City Hall located at 5000 Diamondhead Circle in Diamondhead, Mississippi. Attendance is strongly encouraged but not mandatory for potential bidders seeking clarification or additional insight into the solicitation. The solicitation, identified by number 175-20260720110449 Diamondhead, was posted on July 24, 2026, and responses must be submitted by the deadline of August 26, 2026, at 6:00 PM. This opportunity is managed by the Mississippi Public Transportation and Infrastructure Program under the state government and is categorized as a state, local, or educational entity solicitation with no specific set-aside or NAICS code designated. The place of performance is within Mississippi, though exact details are not specified. Interested parties can access further information through the official state contracting portal provided in the posting.

POSTED

DEADLINE

Hazardous Materials Labeling & ComplianceThe contract requires the application of hazard warning labels in strict compliance with OSHA’s Hazard Communication Standard and MIL-STD-129, ensuring all hazardous materials are properly marked for safety and regulatory adherence. All labels must be accurately produced and affixed according to these standards, with special attention to materials not previously listed, for which labels must be submitted and approved prior to the contract award. The work is scoped as a subcontract under NAICS code 561920, managed by the Department of Defense’s ASC SUPPLIER OPER AE AND AF DIV, with responses due by August 7, 2026, and the solicitation posted on July 24, 2026. Performance location and point of contact details are unspecified, but full compliance with federal labeling requirements is mandatory.

ASC SUPPLIER OPER AE AND AF DIV

POSTED

DEADLINE

Marriage RetreatThis solicitation, identified as FA486126R0026, seeks commercial services for a Marriage Retreat at Nellis Air Force Base, Nevada, under a Firm Fixed Price contract as a Total Small Business set-aside with the NAICS code 561920 and a size standard of $20 million. The contract requires the offering vendor to provide comprehensive retreat services from August 14 to August 16, 2026, including securing a lodging facility within 50 minutes of the base capable of accommodating up to 60 adults and 30 children in double-occupancy rooms, offering four meals daily for 90 attendees, ensuring access to nearby restaurants, and providing a dedicated conference room with audiovisual capabilities for daily meetings. The vendor must also arrange and coordinate kayaking and golf activities for participants. Evaluation will prioritize technical capability rated as “Acceptable” and the lowest total evaluated price that is fair, reasonable, and unbalanced, with the government retaining the right to award without discussions or to make no award based on response quality or pricing validity. All proposals must include a completed Price List and conform to the provisions and clauses in effect as of March 13, 2026, under Federal Acquisition Circular 2026-01. Performance is FOB Destination, and the offeror must submit responses by August 4, 2026, at 4:00 p.m. The primary point of contact is Jaidon Gross at jaidon.gross@us.af.mil, with secondary support from Samuel Toledo. The solicitation, based on Attachment 1—Performance Work Statement—was issued as a combined pre-solicitation and solicitation per RFO Part 12 simplified procedures, and offers will be evaluated under this sole procurement document with no further competition anticipated unless otherwise determined by the government.

POSTED

DEADLINE

Team Aerospace Operations Solutions WorkshopThe Air Force Team Aerospace Operations and Solutions Workshop requires AV equipment support for the plenary session on the first day to ensure Air Force Medical Service personnel can effectively present critical information on current and future operations, issues, and policies. The equipment is essential for clear, accurate, and impactful communication to the audience, enabling a thorough understanding of key operational and policy developments. The solicitation, identified by number FA800326Q0008, was posted on July 24, 2026, with a response deadline of August 5, 2026, at 8:00 PM Eastern Time. The procurement falls under NAICS code 561920 and is issued by the 771 Enterprise Sourcing Squadron under the Department of Defense, with the office located at Wright Patterson Air Force Base in Ohio. Performance of the work is required in Tempe, Arizona, 85281. Primary point of contact is Malik Vasciannie, with Matthew Brodof serving as secondary contact, both reachable via their official Air Force email addresses. The opportunity is classified as combined and does not specify a set-aside type.

FA8003 771 Enterprise Sourcing Squadron

POSTED

DEADLINE

Pre-Bid Conference; Date & Time: 7/28/2026 2:00:00 PM ------------------------------------------------------------------------------------------------------------------------------------ Synopsis Description: Notice is hereby given that sealed bids wilA pre-bid conference is scheduled for July 28, 2026, at 2:00 PM for a sealed bid solicitation issued by the Mississippi Department of Finance and Administration under the agency name MPTAP. The solicitation, identified by number 61-20260713111608 BSJC, was posted on July 23, 2026, and bids must be submitted by the deadline of August 11, 2026, at 6:00 PM. The contract opportunity is categorized under state, local, and education (SLED) government procurement and is intended for performance within the state of Mississippi. Interested parties are encouraged to attend the pre-bid conference to gain clarity on requirements before submitting their proposals. All details and submission instructions are available via the official online portal linked in the solicitation.

POSTED

DEADLINE

CTE PD Conference SWAGThe District of Columbia’s Office of the State Superintendent of Education is preparing to host a Career and Technical Education professional development conference in August, designed to equip educators and specialists with the latest insights and tools to enhance student career readiness. The event will facilitate meaningful engagement on critical CTE topics, enabling participants to deepen their expertise and better support learners in navigating career pathways. Although official details such as location, specific agenda, or funding mechanisms are not yet specified, the initiative underscores a commitment to advancing CTE programming through targeted staff development and resource sharing. The forecasted event, identified under the title CTE PD Conference SWAG and posted in July 2026, signals an upcoming procurement opportunity for vendors or service providers interested in supporting this professional development effort.

State Superintendent of Education (OSSE)

POSTED

DEADLINE

FY26-DOEE-WPD-Kingman Event PlannerThe contract anticipates the hiring of an event planner to support the planning and execution of community events at Kingman Island under the District of Columbia’s Department of Energy and Environment. The role will involve coordinating logistics, managing vendor relationships, engaging local stakeholders, and ensuring events align with environmental and community goals for the site. While specific event types are not detailed, the focus is likely on public outreach, environmental education, or recreational activities that promote sustainable use of the island. The contract is forecasted for fiscal year 2026 with a posting date of July 23, 2026, indicating it is a preliminary notice rather than an active solicitation. No solicitation number, NAICS code, set-aside details, or point of contact are provided, suggesting the opportunity is still in early development. The place of performance is limited to Kingman Island, and the agency remains the District of Columbia’s Energy and Environment office, with no indication of subcontracting or competitive bidding requirements at this stage. Interested parties should monitor the official portal for future updates as the procurement moves toward formal release.

Energy and Environment (DOEE)

POSTED

DEADLINE

Hiring Event Support - NovThe District of Columbia’s Human Resources Department is forecasting support for a hiring event scheduled for November, seeking vendors to assist with event logistics, staffing, and operational execution. This forecast does not include a solicitation number or specific contracting vehicle, indicating it is an early-stage indicator for future procurement rather than an active bid. The event is intended to facilitate recruitment efforts under the oversight of the District’s workforce development initiatives, though details such as the exact date, number of participants, or required vendor services are not yet specified. No set-aside preferences, NAICS codes, or organizational type restrictions are listed, suggesting the opportunity is open to a broad range of potential vendors without preferential treatment. The place of performance and agency address are undefined, implying the location may be determined later based on logistical needs, with the event expected to occur within the District of Columbia. The posted date of July 23, 2026, signals a forecast timeline allowing vendors time to prepare responses ahead of an anticipated solicitation later in the year. Interested parties should monitor the provided UI link for updates leading to the formal request for proposals.

Human Resources (DCHR)

POSTED

DEADLINE

Professional Event Planning & ManagementThe District of Columbia’s Insurance, Securities and Banking department is forecasting a consulting contract for professional event planning and management services, with the solicitation posted on July 23, 2026. The contract aims to secure expert support in organizing and executing events that align with the agency’s operational and public engagement objectives, though specific event types, scope, or deliverables are not detailed in the public posting. No set-aside type, NAICS code, or organization type has been specified, indicating preliminary planning stages with further details expected in a future solicitation. The place of performance and agency office address are not provided, suggesting the work may be conducted within the District of Columbia without fixed location constraints. Point of contact information is currently unavailable, and interested parties should monitor the official procurement portal for updates and the eventual release of a formal request for proposals.

Insurance, Securities and Banking (DISB)

POSTED

DEADLINE

FY 26-DOEE-Rooting DC event supportThe District of Columbia’s Department of Energy and Environment is forecasting future contract opportunities for consultants and coordinators to provide event support for the Rooting DC initiative in fiscal year 2026. This effort aims to enhance community engagement around environmental and sustainability programs through organized events, though specific event details, timelines, or scope of work have not yet been published. The solicitation is currently in the forecast stage, indicating that formal procurement documents will be released at a later date, and no set-aside preferences or NAICS codes have been designated at this time. All performance is expected to take place within the District of Columbia, with no designated point of contact listed yet for inquiries. Stakeholders should monitor the official procurement portal for future updates, including formal RFP releases, eligibility criteria, and submission deadlines as the fiscal year progresses.

Energy and Environment (DOEE)

POSTED

3 days ago

DEADLINE

N/A

General Info

Agency

Government of Canada → Financial Consumer Agency of CanadaView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Canada, CAN

Set-Aside

NONE

Documents

(7)

q__as_round-01_20252439_eng.pdf

PDF

Solicitation 20252439 - Services for Virtual and Hybrid Events 2026-2028

PDF•rfp

Q&A Round 1 for RFP#20252439

PDF•q-and-a

RFP 20252439 Services for Virtual and Hybrid Events 2026-2028

PDF•rfp

Questions and Answers Series 02 for DP 20252439

PDF•q-and-a

Q&A Round 2 for RFP#20252439 Podcast and Accessibility Services

PDF•q-and-a

Questions and Answers Series 01 for DP 20252439

PDF•q-and-a

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 25

Solicitation

Response DeadlineApr 1

Deadline has passed

Submission Closed

04/01/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Financial Consumer Agency of Canada

Contacts1 person available

OfficeN/A

Organization / Agency

Government of Canada → Financial Consumer Agency of Canada

View Agency Profile

Office AddressN/A

Contacts

Stéphane DupelContracting Authority

contact@example.gov

+1 (555) 000-0000

Full Description

1. Introduction The Financial Consumer Agency of Canada (FCAC) is seeking qualified contractors to provide comprehensive support for virtual and hybrid events over a multi-year term (2 +years). FCAC regularly delivers high-profile public and stakeholder events aligned with its mandate to enhance financial literacy and protect Canadian consumers. This contract will include production, broadcast, and technical services for up to 10 events annually, with services required in both official languages (English and French). All deliverables must comply with federal accessibility and privacy standards, including the Accessible Canada Act, Official Languages Act, and Privacy Act. The initial contract term will begin on the date of contract award and continue until March 31, 2028, with the option to extend by one year at a time for up to three additional years. The total potential contract period may extend to March 31, 2031. While most preparatory work will be conducted remotely at the Contractor’s facility, select hybrid or media events may require on-site support at FCAC’s headquarters: Financial Consumer Agency of Canada 427 Laurier Avenue West, 6th Floor Ottawa, Ontario K1R 1B9 Note: FCAC anticipates hosting at least two high-profile webinars each September and March This event may require the use of a professional-grade recording studio or technical support for live production, media availability, and post-production deliverables. 2. Scope of Work The Contractor is required to provide support for a variety of virtual and hybrid events, including meetings of one or three hours in duration, webinars, and multi-day sessions. The number of participants will differ depending on the event. Unless otherwise specified by the Project Authority, all meetings and interviews shall be conducted using Microsoft Teams. All services and deliverables must comply with the Accessible Canada Act, the Official Languages Act, and the Privacy Act, and must be delivered in both official languages (English and French). 2.1 Virtual Event Services The Contractor must provide the following services for virtual events: • A pre-event alignment meeting will occur as part of the event planning process. The vendor will be given a minimum of one (1) week’s advance notice for this meeting as the project team will not request vendor attendance on short notice. • Webcast platform supporting up to 5,000 concurrent participants. • Desktop, mobile, and tablet accessibility; optional dedicated mobile app • WCAG 2.0+ compliance • Real-time language toggle between English and French • Simultaneous interpretation (parallel audio streams and bilingual floor feed) • HD or 4K video recording, delivered within 48 hours • 30-day minimum hosting period for recordings; FCAC retains editing and ownership rights • Live engagement tools: moderated Q&A, chat, live polling, quizzes, games, leaderboards, word clouds, whiteboards, document sharing • Post-event survey capabilities (bilingual, FCAC-hosted or platform-integrated) • Customizable event screen layouts; graphics specifications to be shared with FCAC • Bilingual technical support via chat, email, or phone during live events and up to 60 minutes post-event • Access to all event data in open formats (XML/JSON); encrypted in transit (TLS 1.3+), stored in Canada • Speaker “green room” for pre-event technical checks at least 90 minutes before each event • One dry run per event, approximately one week prior (flexible based on complexity) • Post-event debrief meeting 2.2 Hybrid Event Services In addition to all virtual event requirements, hybrid events must include the following on-site AV setup and personnel: Core Equipment (minimum requirements): • 2x HD/4K cameras with monitors, cables, and stands • Laptops for bilingual presentations (1 English, 1 French) • Interpretation booth with minimum 50 wireless headsets • Audio: lapel microphones, handheld microphones, mixers • Video: monitors, projection screens, comfort monitors • Lighting system suitable for studio-quality broadcast • Stage risers, stairs, skirting, backdrop draping and poles On-Site Personnel: • 1x Production Manager • 2x Camera Operators • 1x Webcast Technician • 1x Video Assistant • Technical Representatives for setup and teardown 2.3 Optional Add-On Services (À la Carte) All optional services must be pre-approved in writing with cost estimates. These may include: • ASL/LSQ interpretation • Additional technical dry runs • Studio rental (NCR) for hybrid broadcasts or live recordings • Equipment rentals (audio, video, staging, laptops, lighting, interpretation booths) • Hourly labour (pre-production, editing, onsite production staff) • Captioning (live and post) • Reporting and analytics 2.4 Press Conference and Media Support When requested by FCAC, the Contractor must support live, or hybrid press conferences. Services include: • A pre-event alignment meeting will occur as part of the event planning process. The vendor will be given a minimum of one (1) week’s advance notice for this meeting as the project team will not request vendor attendance on short notice. • Onsite or remote setup for media access (audio and video feeds) • Technical configuration for journalists to join virtually or in-person • Dedicated virtual green room or media briefing line for spokespersons • Distribution of press materials via secure digital link or during the session • Recording and secure delivery of media Q&A portions (if applicable) • Compliance with FCAC media protocol • Bilingual delivery and simultaneous interpretation, including Q&A sessions 2.5 Podcast and Influencer Integration Support To support evolving digital engagement strategies, the Contractor may be required to provide podcast and influencer media production services, including: • A pre-event alignment meeting will occur as part of the event planning process. The vendor will be given a minimum of one (1) week’s advance notice for this meeting as the project team will not request vendor attendance on short notice. • Access to a professional podcast recording studio in the National Capital Region • Audio engineering, editing, and post-production services • Coordination and moderation of interviews with the FCAC Commissioner or guest experts • Support for live or pre-recorded sessions with digital influencers and content creators • Creation of content optimized for multi-channel use (social media snippets, video clips, audiograms) • Technical support for hosting influencer or media personalities onsite or virtually • All deliverables must align with FCAC’s bilingual standards and Government of Canada digital communications best practices