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This Sources Sought opportunity from Department Of Transportation was posted on January 25, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Sources Sought Event Planning

Closed
ES240024Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920
New
SLED
Community Health Event Coordination and LogisticsThe Community Health Event Coordination and Logistics subcontract supports prime contractors in executing projects for the Queen Anne's County Health Department in Maryland. The scope of work focuses on the planning and scheduling of prevention events, which includes coordinating with community partners, securing venues, and managing all associated event logistics. The contractor is responsible for providing and utilizing necessary equipment such as audio-visual systems, tables, and tents to ensure the successful delivery of community health initiatives. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026. Interested parties must submit their responses by the deadline of November 11, 2026. Further details and application processes are managed through the Maryland eMaryland Marketplace Advantage portal.
Queen Anne's County Health Department

POSTED

about 14 hours ago

DEADLINE

in 13 days
NAICS: 561920
New
Federal
Technical Workshop Facilitation & ManagementThe Technical Workshop Facilitation and Management subcontract supports prime contractors on DARPA projects by overseeing the logistics, registration, and professional facilitation of technical events. The scope of work involves coordinating complex interactions between algorithm experts, hardware vendors, financial stakeholders, and end-users. Key responsibilities include managing event scheduling, venue coordination, and the administration of registration websites through specialized event management software. To ensure successful delivery, the contractor must hold professional certification in technical program management or event planning. The primary deliverables for this engagement are a series of executed workshops and comprehensive synthesized reports. This opportunity is associated with NAICS code 561920 and falls under the jurisdiction of the Defense Advanced Research Projects Agency within the Department of Defense.
Defense Advanced Research Projects Agcy

POSTED

about 22 hours ago

DEADLINE

in 2 months
NAICS: 561920
New
Federal
IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events
Solicitation # 1131PL27R0001
The United States Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, agenda development, interpretation, and post-event evaluation. The contract features a total aggregate ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This solicitation is a partial small business set-aside under NAICS code 561920. Task orders are limited to a maximum of 3 million dollars each, with an annual service limit of 5 million dollars per contractor. Awards are based on a best-value tradeoff, where non-price factors, specifically technical expertise and relevant past performance, are significantly more important than price. Contractors must provide personnel across nine core labor categories and adhere to strict quality control and information security standards. Proposals must be submitted in two separate volumes by November 6, 2026, and must include a technical proposal, past performance data, and pricing information.
US Trade And Development Agency

POSTED

about 22 hours ago

DEADLINE

in 8 days
NAICS: 561920
New
SLED
Event Operations and Staffing ConsultantThe Event Operations and Staffing Consultant subcontract involves providing operational planning and workforce analysis for prime contractors managing cultural event projects for the County of Hawai‘i. The selected consultant will be responsible for developing staffing recommendations for event execution, creating operational workflows for vendor management, and producing a comprehensive Execution Transition Package. Qualified candidates must possess professional experience in planning marketplace initiatives or large-scale cultural events. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026, with a response deadline of November 28, 2026.
Research and Development

POSTED

1 day ago

DEADLINE

in 30 days
NAICS: 561920
New
SLED
ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT
Solicitation # 27-0071
The County of Hawai‘i is soliciting a qualified consultant for the Island of Hawai‘i Japanese Hula Festival and Marketplace Planning Project under solicitation number 27-0071. This six-month engagement aims to establish the foundational partnerships, cultural protocols, and operational frameworks necessary to launch two complementary cultural tourism initiatives in Fall 2027. The project focuses on a culturally-grounded approach to economic development, centering authentic Hawaiian practices and locally-made products to support local hālau and creative entrepreneurs while positioning the island as a leader in sustainable, place-based tourism. The selected vendor will be responsible for delivering 16 major outputs, including a final planning report with execution recommendations, an execution transition package, and an updated budget. Awarding will be based on best value, with an evaluation scoring system that prioritizes proposer experience in event planning, Hawaiian cultural competency, and established partnerships in Japan and Hawai‘i, alongside cost. The contract is governed by Hawai‘i Revised Statutes Chapter 103D and requires compliance with non-discrimination and non-debarment certifications. Payments are processed within 30 days of service completion, and for contracts exceeding $25,000, final payment is contingent upon a state tax clearance. Proposals must be submitted electronically via the OpenGov Procurement System by November 28, 2026.
Research and Development

POSTED

1 day ago

DEADLINE

in 30 days
NAICS: 561920
New
SLED
Concert Execution and Event StaffingThe Concert Execution and Event Staffing subcontract involves providing on-site operational management and staffing for prime contractors on live event projects for the City of South Fulton. The scope of work includes managing event flow, coordinating load-in and load-out processes, and overseeing venue logistics for an expected attendance of 5,400 people. To ensure successful execution, the contractor will utilize essential equipment such as communication headsets, event signage, and crowd control barriers. Strict adherence to OSHA and local safety regulations is required throughout the duration of the project. The contractor is responsible for delivering fully executed live events along with all necessary safety and operational compliance documentation. This opportunity is listed under NAICS code 561920, with a response deadline set for December 15, 2026.
City of South Fulton

POSTED

1 day ago

DEADLINE

in about 2 months
NAICS: 561920
New
Federal
Conference Space and Meeting Facility ServicesThe US Embassy Bangkok, under the Department of State, is seeking a subcontractor to provide and manage a large-scale conference space and meeting facility in Thailand. The selected provider will be responsible for maintaining a dedicated environment capable of accommodating 35 to 50 persons daily between the hours of 08:00 and 18:00. The facility must be specifically configured with six round tables seating eight people each, along with four rectangular tables and additional seating. The contractor is required to ensure the space is fully configured and available for the entire duration of the course to support prime contractors working on embassy projects. Responses for this opportunity are due by November 12, 2026.
US Embassy Bangkok

POSTED

2 days ago

DEADLINE

in 14 days
NAICS: 561920
New
Federal
Resident Seminar Logistical CoordinationThe Resident Seminar Logistical Coordination subcontract involves providing comprehensive logistical planning and coordination for prime contractors supporting Homeland Security and Innovation Center projects. The scope of work focuses on managing resident executive seminars, which includes coordinating venue and facility requirements, overseeing instructor and speaker schedules, and administering participant enrollment. Due to the nature of the events, the contract requires specialized experience in high-level executive event planning to ensure the successful delivery of coordinated seminar schedules and bookings. This opportunity is issued by the Department of Defense under the W7NE Uspfo Activity Ma Arng agency, falling under NAICS code 561920. The solicitation was posted on October 27, 2026, with a response deadline set for November 11, 2026.
W7NE Uspfo Activity Ma Arng

POSTED

2 days ago

DEADLINE

in 14 days
NAICS: 561920
New
Grant
Event & Venue ManagementThis subcontract opportunity, titled Event and Venue Management, is issued by the Bureau of Human Resources within the Department of State. The contract focuses on providing essential venue and catering services to support prime contractors working on Department of State projects. Specifically, the selected provider will be responsible for securing appropriate venue spaces for workshops and delivering comprehensive food and beverage services for all event participants. The procurement falls under NAICS code 561920 and was posted on October 27, 2026. Interested parties must submit their responses by the deadline of November 23, 2026. This engagement ensures that the necessary infrastructure and hospitality services are in place to facilitate successful government-related workshops and events.
Bureau Of Human Resources

POSTED

2 days ago

DEADLINE

in 25 days
NAICS: 561920
New
SLED
Exercise Logistics and Facility CoordinationThe Exercise Logistics and Facility Coordination subcontract supports prime contractors on projects for the Mississippi State Department of Health within the Emergency Preparedness and Response agency. The selected provider is responsible for identifying and procuring training venues, managing all facility logistics including audiovisual and technology requirements, and recruiting simulation role players. Key deliverables include comprehensive venue procurement documentation, detailed logistics plans, and dedicated on-site event support to ensure seamless physical infrastructure. To be eligible for this opportunity, contractors must possess a valid general business license to operate within the state of Mississippi. The project falls under NAICS code 561920. Interested parties should note that the response deadline is December 1, 2026, following a posting date of October 26, 2026.
Emergency Preparedness & Response

POSTED

3 days ago

DEADLINE

in about 1 month
NAICS: 561920
New
SLED
CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.
Department of Transportation

POSTED

3 days ago

DEADLINE

in 19 days
NAICS: 561920
New
Federal
Secure Document and Media Destruction ServicesThis subcontract for Secure Document and Media Destruction Services supports prime contractors on Naval Supply Systems Command projects through the Navsup Flt Logistics Ctr Norfolk. The scope of work involves the secure collection, transport, and certified destruction of Controlled Unclassified Information and Personally Identifiable Information. The service provider is responsible for furnishing 64-gallon lockable collection barrels and performing scheduled pickups on a bi-weekly or bi-monthly basis, with destruction occurring either on-site or at a designated facility. Compliance is a critical component of this contract, requiring strict adherence to DFARS 252.204-7000 and 252.204-7003 regulations. Additionally, personnel must complete OPSEC Awareness training to ensure the secure handling of sensitive materials. The project falls under NAICS code 561920 and is focused on delivering verified destruction of documents and media to maintain Department of Defense security standards.
Navsup Flt Logistics Ctr Norfolk

POSTED

3 days ago

DEADLINE

in 6 days

General Info

Agency

Department Of Transportation → Department Of Commerce Sspo

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

DC, USA

Set-Aside

NONE

Documents

2

Department of Commerce Event Management Services PWS

PDF, High priority: read this firstsow
High

Department of Commerce Event Planning Sources Sought Notice

PDF, Low prioritysources-sought
Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed
Posted

Sources Sought

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

Show more
AgencyDepartment Of Transportation → Department Of Commerce Sspo
Contacts2 people available
OfficeWASHINGTON, DC, 20230, USA
Organization / AgencyDepartment Of Transportation → Department Of Commerce Sspo
Office AddressWASHINGTON, DC, 20230, USA
Contacts
Kisha Baker
contact@example.gov
Katherine Vultaggio
contact@example.gov

Full Description

Show more
Department of Commerce Enterprise Services is conducting Market Research to support an Event Planning BPA. We are requesting targeted capability statements. Large and Small Businesses are encouraged to participate. Please see the attached Sources Sought and Work Performance Statement (PWS) for details. ***************************************No Phone Calls Please*********************************************************** ******************************************DUE DATE February 9, 2024 2pm EST****************************************

More opportunities from Department Of Transportation → Department Of Commerce Sspo

Same awarding agency

NAICS: 721110
New
Federal
Notice of Intent - BIS Annual Conference
Solicitation # 134440-26-0001
The U.S. Department of Commerce, through the Office of Acquisition Management, intends to award a sole-source contract to the Washington Hilton Hotel to provide conference facilities and associated services for the Bureau of Industry and Security Update Conference on Export Controls and Policy. This flagship event serves as a critical forum for government officials, foreign representatives, and private sector stakeholders to discuss export control regulations and national security policies. The contract covers a base period for a single conference event. The government has identified the Washington Hilton Hotel as the only source capable of meeting the specific requirements for participant capacity and flexible space configuration, specifically the ability to accommodate approximately 1,630 attendees in both theater and round-table arrangements. While this is not a formal solicitation, interested parties who can refute the sole-source determination must submit a written response by November 11, 2026. If no qualified responses are received within 15 days of the notice, the contract will be awarded to the Washington Hilton Hotel.
Hotels (except Casino Hotels) and Motels

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2 days ago

DEADLINE

in 13 days
View Details
NAICS: 561920
Federal
Shared Services Procurement Office Government and Business Exchange Program
Solicitation # 1331L5-GABE-PROGRAM
The Government and Business Exchange (GABE) Program, managed by the Department of Commerce Shared Services Procurement Office, serves as an industry engagement forum designed to facilitate structured dialogue between the government and private industry. The program aims to improve the government's understanding of industry capabilities and ensure industry providers have a clear grasp of government mission requirements and objectives. Interested companies must submit a request via the official form to participate in these sessions, where they can provide product demonstrations and service overviews. Sessions are scheduled at the discretion of the Department of Commerce based on the order of request and topical priority, though a session is not guaranteed for every applicant. To maintain efficiency and diversity, meetings are generally limited to 30 minutes, and individual vendors are typically restricted from meeting more than once every six months. To preserve procurement integrity, GABE sessions cannot be used to discuss active procurements or any matters that might compromise the fairness of the acquisition process.
Convention and Trade Show Organizers

POSTED

3 months ago

DEADLINE

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NAICS: 541611
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Change Management and Transition SupportThe contract focuses on supporting organizational change during the transition phase to ensure the successful adoption of the new BAS system. Key activities include managing stakeholder communication, providing necessary training, and developing process documentation. These efforts are designed to facilitate a smooth and effective change management process, minimizing disruption and enhancing user readiness. Awarded as a subcontract under NAICS code 541611, the contract is associated with the Department of Commerce Sspo within the Department of Transportation. The place of performance is Washington, with the postal code 20230. The contract was posted on June 15, 2026, and is geared toward delivering comprehensive transition support to ensure that all involved parties are well-prepared and the new system integration proceeds efficiently.
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5 months ago

DEADLINE

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NAICS: 518210
Federal
Data Extraction and Reporting (DATA Act Compliance)This contract involves developing and maintaining data extraction routines to ensure compliance with the Digital Accountability and Transparency Act (DATA Act), focusing on financial reporting and data standardization. It is a subcontract issued by the Department of Commerce, connected to the Department of Transportation, aimed at supporting efforts to improve transparency and accountability in federal spending through accurate data handling. The work will be performed in Washington, DC, and falls under NAICS code 518210, which relates to data processing, hosting, and related services. The contract emphasizes adherence to regulatory requirements for data quality and reporting standards to facilitate clear and consistent financial disclosures. The contract was posted on June 15, 2026, and supports ongoing efforts to enhance financial data transparency for federal agencies.
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NAICS: 541511
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5 months ago

DEADLINE

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NAICS: 541611
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