Standby Contract for Debris Monitoring Services

The City of University Park is soliciting proposals for a standby, as-needed contract for post-disaster debris monitoring and consulting services. The primary objective is to engage a qualified firm to provide independent third-party monitoring of debris removal operations to ensure full compliance with FEMA and other federal, state, and local regulatory requirements, thereby maximizing the City's disaster recovery reimbursement. The contract consists of an initial one-year term with the possibility of four optional annual renewals. The selected firm must be experienced in FEMA and insurance reimbursement procedures and will be responsible for providing qualified personnel, maintaining defensible records such as load logs and daily reports, and advising the City throughout the recovery process. Proposals are due by October 14, 2026, at 10:00 am, with electronic submission via the OpenGov portal preferred. The City will evaluate respondents based on their ability to provide best value, and the final award recommendation is subject to City Council approval. Upon activation, the firm must be able to mobilize personnel and equipment within twelve hours. Required documentation includes a pricing proposal with unit-based and hourly rates, a Not-to-Exceed ceiling for initial mobilization, and résumés for key personnel. Additionally, the contractor must meet stringent insurance requirements, including Commercial General Liability and Workers' Compensation, and provide payment and performance bonds worth 100 percent of the estimated contract price within ten business days of activation.