State Price Schedule (SPS) Advertisement 25-Year State Service and Retirement Awards

The California Department of General Services, Procurement Division (DGS-PD) has issued a solicitation (No. 0000037261) for qualified suppliers to participate in the State Price Schedule (SPS) program specifically for 25-Year State Service and Retirement Awards. This contract vehicle is a statewide, indefinite-delivery agreement designed to enable various California state departments to procure official retirement award items such as gold and silver watches, clocks, plaques with medallions, crystal awards, and vases. The contract term is three years with an optional two-year extension, and all agreements under this SPS are awarded on an "all or none" basis, requiring suppliers to submit comprehensive applications including product catalogs, price lists, certification documents, and compliance attestations. Suppliers applying must adhere to detailed application instructions that include submitting a formal SPS Supplier Application form (CMU 09-03), documentation verifying legal and business compliance (e.g., Seller’s Permit, Darfur and Iran Contracting Act certifications), and disclosures regarding generative AI use if applicable. Packaging requirements mandate that certificates be shipped in heavy-duty envelopes marked "Do Not Bend," with presentation folders designed to securely hold standardized 8.5" x 11" certificates featuring embossed and gold-foiled state seals. Deliveries must be completed within 30 calendar days after order receipt, with supplier responsibility extending until final inspection and acceptance at the ordering agency’s destination, consistent with FOB Destination terms. The procurement enforces strict compliance with applicable California statutes and regulations, including tax delinquency verification, and mandates acceptance of CAL-Card payments for approved vendors. Contract administration involves submitting invoices electronically within seven days of delivery, with payment terms consistent with the California Prompt Payment Act. The state retains oversight through designated contract managers and administrators but does not specify assigned contract officer representatives within the documentation. No specific federal acquisition clauses are incorporated, reflecting the state-focused nature of the SPS contract. Evaluation primarily hinges on meeting mandatory technical and compliance requirements rather than a scored or ranked methodology, likely utilizing a Lowest Price Technically Acceptable award approach. Suppliers are required to coordinate security clearances for deliveries to secure facilities, with noncompliance potentially constituting contract default. The solicitation emphasizes transparency, accuracy of certifications, and formal state approval processes to maintain integrity in administering recognition awards to state employees celebrating 25 years of service.