Supply Rental Equipment

Yavapai County Public Works is soliciting rental equipment services under solicitation number 27-PW-01, with bids due by July 30, 2026, and an anticipated award date of August 19, 2026. The contract, effective from September 1, 2026, through August 31, 2027, is an indefinite delivery/indefinite quantity (IDIQ)-like arrangement allowing multiple vendors to be awarded to meet the County’s ongoing needs for construction and maintenance equipment such as air compressors, backhoes, and compactors. Equipment must be delivered F.O.B. Destination, with the contractor bearing all transportation costs and risks until delivery is complete at locations designated by the County, primarily within Arizona. All equipment must be new, unused, fully operational, warranty-backed, and compliant with OSHA, EPA, Arizona state regulations, and relevant industry standards including CSI MasterFormat and ADOT specifications; “equal or better” alternatives are acceptable if properly documented. Bidders must submit a complete proposal including pricing, equipment details, manufacturer and model information, and required attachments such as a Non-Collusion Affidavit, Subcontractor List, and Acknowledgment of Addendums, all submitted electronically via the OpenGov Procurement Portal with no physical submissions permitted. Proposals will be evaluated based on overall merit, with the County retaining discretion to waive minor irregularities and select bids in its best interest, indicating a trade-off approach rather than strictly lowest price. Contractors must be responsible and responsive, register for electronic funds transfer (EFT) payment, provide a completed IRS Form W-9, and maintain all necessary licensing and permits. Special requirements include mandatory certifications addressing forced labor compliance under Arizona law, ADA accessibility, non-discrimination under state executive orders, and prohibitions against offering gratuities to County personnel. The contract is subject to appropriation contingency, meaning continuation beyond the fiscal year depends on funding approval, and other Arizona government entities may utilize the contract under their own procurement rules. Insurance requirements may be elevated for subcontractors, and contractors are accountable for their subcontractors’ compliance. No contract value is specified, and no formal FAR clauses, clause numbering, or detailed packaging standards are included, though general expectations for preservation, marking, and quality control are referenced. All submissions must be made through the OpenGov portal, with the portal clock serving as the official time reference.