Tents, Tables, and Chairs (Rental) at Columbus AFB

The contract requires the rental and management of tents, tables, and chairs for the 2026 Columbus Air Force Base Freedom Fest, scheduled for July 4, 2026, at locations on base including Harpe Blvd between Simler Blvd and 2nd Street and Walker Center Building 1030 in Columbus, Mississippi. The contractor must deliver, assemble, secure, dismantle, and remove 24 tents—including 11 each of 20x40 ft and 10x10 ft pop-up styles and two 20x20 ft tents—along with 1,100 black or white folding plastic chairs and 150 eight-foot rectangular folding tables. All equipment must be fire-retardant, waterproof, and capable of withstanding wind speeds of at least 35 mph, with tables strictly limited to the specified eight-foot size. Performance is limited to a defined window: setup must be completed by 1:00 p.m. on July 4, 2026, with teardown and site restoration finishing no later than 5:00 p.m. on July 6, 2026. The contract is issued as a Request for Quote under FAR Part 12 for commercial items and will be awarded on a firm-fixed-price basis. The solicitation is a total small business set-aside with a NAICS code of 532289 and a size standard of $12.5 million in annual receipts, requiring offerors to certify their small business status and provide their Unique Entity ID and CAGE code. All vendors must maintain an active registration in the System for Award Management and comply with mandatory clauses covering cybersecurity, security prohibitions, Buy American requirements, whistleblower protections, and restrictions on procurement from sanctioned regions and regimes. The contractor is responsible for all transportation, personnel, equipment, and logistical support to meet performance timelines and base access requirements, including obtaining prior approval for base entry through a formal request submitted at least one week in advance with full personnel names and vehicle details. Personnel must wear issued identification badges at all times and return them upon contract completion. Inspection and acceptance occur on-site upon delivery and after removal, with final sign-off contingent on complete site restoration and absence of damage. Payment will be processed through Wide Area WorkFlow (WAWF) by the Department of Defense with remittance to the Columbus, Mississippi DoDAAC, and accelerated payments to small business subcontractors are required. Proposals must