Travel Nevada Meeting Planner

The State of Nevada Division of Tourism is seeking a qualified meeting planning company under solicitation 10TCA-S3261 to provide comprehensive event services for the Governor's Conference on Tourism, Rural Roundup, FAMs, domestic missions, and sponsored receptions. The selected vendor will be responsible for all aspects of event management, including planning, procurement, contract administration, financial management, budget reconciliation, and on-site execution. The contract is capped at 450,000 dollars per contract year, with some cost schedules indicating a potential two-year term. Proposals must be submitted via the NevadaEPro portal by September 16, 2026, at 1:00 pm. Award decisions will be based on the best interest of the State, evaluating technical competence, realism, and vendor history. The contractor must adhere to strict insurance requirements, including commercial general liability and workers compensation, with insurers rated A-VII or better by A.M. Best and deductibles not exceeding 50,000 dollars per occurrence. The agreement is governed by Nevada state law, including NRS Chapter 41 liability limitations and public records requirements under NRS 239.010. Additionally, the vendor must certify compliance with federal lobbying regulations and non-discrimination laws, including the Americans with Disabilities Act and the Civil Rights Act of 1964. Payment for services will be processed electronically, typically within 45 to 60 days of invoice receipt.