USDA Forest Service Ninemile Ranger District Janitorial Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The USDA Forest Service has issued solicitation number 1284LM26Q0004, a combined synopsis/solicitation for commercial janitorial services to be performed at government-owned facilities within the Ninemile Ranger District in Huson, Montana. This acquisition is a total small business set-aside under NAICS code 561720, with a size standard of $22 million in annual receipts. The contract coverage includes a base year of service from January 1, 2026, through December 31, 2026, plus four one-year option periods through December 31, 2030. The scope requires janitorial services such as floor care, restroom sanitation, waste removal, and general cleaning for several district offices, with services scheduled weekly or biweekly depending on the season. Work is expected to maintain compliance with OSHA safety standards and incorporate the use of USDA-certified biobased cleaning products per the USDA BioPreferred Program. Performance is to be monitored through a government-approved Quality Control Plan including end-of-shift inspections and corrective action protocols, with financial penalties imposed for failure to meet cleanliness standards. Award will be determined on a Lowest Price, Technically Acceptable (LPTA) basis, considering price fairness, technical approach, and past performance evaluations. The solicitation mandates proper vendor registration in SAM with an active Unique Entity Identifier (UEI) and requires specific certifications, including biobased product certification. The contract type is firm-fixed-price, and payments will be made via electronic funds transfer. Contractor personnel must undergo government-conducted background investigations prior to performing work onsite, with compliance to key personnel requirements and submission of employee rosters. The solicitation provides detailed FAR and AGAR clauses relevant to small business concerns, ethics, labor standards, and environmental compliance. Proposals are due by December 23, 2026, and must be submitted in three distinct volumes: technical, price, and certifications, adhering to specific submission and formatting instructions via email. The USDA offers an internal protest process through its Ombudsman Program, encouraging resolution of disputes before pursuing external forums. Overall, the contract ensures environmentally responsible, quality-driven janitorial services tailored to support the operational needs of the USDA Forest Service facilities in the specified Montana district.
General Info
Agency
NAICS
Place of Performance
Huson, MT, 59846, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1284LM26Q0004 is issued as a Request for Quotation (RFQ) for Janitorial Services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/far-overhaul.
The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22M. This acquisition is a total small business set-aside. All responsible sources may submit a quotation which shall be considered by the agency.
See “Attachment 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.
NOTICE FOR FILING AGENCY PROTESTS
United States Department of Agriculture (USDA) Ombudsman Program
The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.
Informal Forum with the Ombudsman
- Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.
- Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.
- Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman
- Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.
- Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.
- Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.
- Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.
- Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.
- Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.
Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.
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