Western Conference Services

The Department of State has awarded a sole-source, time-and-materials contract to Western Door Federal, LLC under contract number 19AQMM20D0128 for comprehensive conference and event management services supporting both domestic and international diplomatic events. The contract, valued at $24,000,000, is justified under FAR 6.103 due to unusual and compelling urgency, ensuring uninterrupted service continuity without disruption to mission-critical government functions. The original performance period was set to expire on June 30, 2026, with an extension under consideration to bridge gap until a new contract is awarded. Performance is centered in Washington, D.C., with services extending globally as required by the Department of State’s bureaus. The contractor possesses unique institutional expertise essential for managing high-stakes diplomatic conferences, and transitioning to a new vendor would result in unacceptable operational delays and duplicated costs. The contracting activity is the Bureau of Global Acquisitions under agency code 19AQMM, with point of contact personnel located in Washington, DC. Although the contract is structured as firm-fixed hourly rates under a time-and-materials framework, no detailed line-item pricing, CLINs, or SLINs were provided. The award was made under an 8(a) set-aside, and Western Door Federal, LLC is implied to be an 8(a) small business, though formal socioeconomic certifications from the offeror were not documented. No specific evaluation factors, inspection criteria, packaging requirements, or invoicing methods were outlined, as the document reflects a justificatory record rather than a full competitive solicitation. Payment and administrative details, including remittance instructions, COR/COTR information, and accounting codes, are either unspecified or incomplete, with only the vendor’s physical address and agency location confirmed.