Z2DB--402-26-C09 Bangor Lewiston UPS Install

Request for Quotation Commercial Construction Bangor Lewiston UPS Install Solicitation Number 36C24126Q0607 Agency Department of Veterans Affairs Contracting Office 36C241 Network Contracting Office 1 Set-Aside Set-Aside for SDVOSB NAICS Code 238210 Electrical Contractors and Other Wiring Installation Contractors Small Business Size Standard $19.0 million Estimated Magnitude of Construction Between $25,000 and $100,000 Contract Type Firm-Fixed-Price Acquisition Method RFO FAR Part 12 Commercial Acquisition Procedures; RFQ/Purchase Order procedures under RFO FAR 12.201-1 Construction Requirements RFO FAR Part 36, VAAR Part 836, RFO FAR Subpart 22.4, and applicable VA facility requirements
1. Request for Quotation This is a Request for Quotation for commercial services, specifically commercial construction, prepared in accordance with RFO FAR Part 12, as supplemented by applicable construction requirements in RFO FAR Part 36, VAAR Part 836, and VAAR Subpart 819.70. Solicitation number 36C24126Q0607 is issued as a Request for Quotations (RFQ) for a firm-fixed-price commercial construction project to address the uninterrupted power supply (UPS) systems at two locations, Bangor and Lewiston Outpatient Clinics, by replacing the old UPS systems with new ones. 2. Commercial Construction Determination The Department of Veterans Affairs is acquiring this requirement as a commercial service under RFO FAR Part 12. The requirement is for construction services of a type offered and sold competitively in substantial quantities in the commercial marketplace, based on established catalog or market prices for specific tasks performed or specific outcomes to be achieved, and under standard commercial terms and conditions. Although this acquisition is conducted under Part 12, the resulting contract will include applicable construction requirements, including wage rates, specifications, safety, site investigation, contract administration, work coordination, and closeout requirements. 3. Description of Requirement The project requires a contractor to replace the existing Mitsubishi 2033C UPS systems at the VA Maine Bangor and Lewiston outpatient clinics by procuring two new 20kVA, 208V, three phase VRLA battery UPS units, installing them in the same locations as the old equipment, performing all necessary electrical work including running new wiring and installing breakers if existing infrastructure is incompatible and completing startup and commissioning after hours to avoid interrupting critical clinic operations. The contractor must also remove and properly dispose of the old UPS units and associated electrical materials, provide disposal receipts, obtain required electrical renovation permits, and warrant all work for one year, with all tasks completed within a 90-day performance period. The Contractor shall perform all work in accordance with the Attached Statement of Work, specifications, applicable codes, wage determination, site requirements, and all terms and conditions of the solicitation and resulting contract. 4. Period of Performance The period of performance shall be 90 calendar days after issuance of the Notice to Proceed. The Contractor shall not begin physical work on site until the Contracting Officer issues a written Notice to Proceed and the Contractor has submitted all required documentation, safety plan, schedule, and pre-performance submittals. 5. Site Visit A site visit is strongly encouraged and will be conducted as follows: Date September 1st, 2026 Time Bangor CBOC - 09:30AM, Lewiston CBOC - 1:00PM Location Bangor VA Clinic 35 State Hospital Drive Bangor, ME 04401-8816 Lewiston VA Clinic 15 Challenger Drive Lewiston, ME 04240 1041 VA Point of Contact Seth Bickford, Seth.Bickford@va.gov
Offerors are responsible for examining the site and satisfying themselves as to existing conditions, site access, utility constraints, staging limitations, security requirements, and all other matters that may affect performance. 6. Request for Information Questions shall be submitted in writing to the Contracting Specialist at Alexandru.Sava@va.gov no later than 04:30PM on September 3rd, 2026. The Government will not respond to oral questions. Answers will be issued by amendment to the solicitation. 7. Quotation Submission Instructions Quotations shall be submitted electronically to the Contracting Specialist at Alexandru.Sava@va.gov no later than 04:30PM on September 8th, 2026. Each quotation shall include: 1. Completed pricing for CLIN 0001. 2. Technical approach, including construction means and methods, phasing, schedule, safety, quality control, facility-protection measures, and coordination with VA operations. 3. Evidence of recent relevant construction experience of similar size, scope, complexity, and operating environment. 4. Proposed superintendent and key personnel qualifications. 5. Acknowledgement of all amendments. 6. SAM Unique Entity ID and confirmation of active SAM registration. 7. Any exceptions, assumptions, or deviations. The Government may reject a quotation that takes exception to material solicitation requirements. 8. Evaluation and Basis for Award The Government intends to award one firm-fixed-price contract to the quote responsible, whose quotation conforms to the solicitation and represents the best value to the Government. In accordance with, ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Award will be made using the following factors: Factor 1 - Technical Approach The Government will evaluate whether the quotation demonstrates an adequate understanding of the work and a realistic approach to completing the project. The quotation should address schedule, sequencing, site logistics, safety, quality control, protection of existing VA facilities, utility coordination, and closeout. Factor 2 - Relevant Experience / Past Performance The Government will evaluate recent and relevant construction experience of similar size, scope, complexity, and operating environment. The Government may consider information provided by the quoter and information obtained from other sources. Factor 3 - Price The Government will evaluate price for reasonableness and, if necessary, realism to determine whether the price reflects a clear understanding of the work. The Government may award without discussions. The Government may reject any quotation that is incomplete, unreasonably priced, technically unacceptable, or otherwise fails to conform to the solicitation. 9. Responsibility To be eligible for award, the apparent successful quoter must be determined responsible. The Government may consider, among other matters, financial resources, construction experience, safety record, integrity, business ethics, organization, equipment, personnel, subcontractor management, and ability to comply with the required performance schedule. 10. Wage Determination and Labor Standards This acquisition is subject to applicable construction labor standards. The applicable wage determination is: Wage Determination No. ME20260004 & ME20260051 Revision No. 02 Date 18 May 2026 County/State Androscoggin, ME & Penobscot, ME The wage determination is incorporated into the solicitation and resulting contract. 11. Payments and Invoicing Payments shall be made under the contract payment clauses for fixed-price commercial procedures. The Contractor shall submit a schedule of values, progress payment requests, supporting documentation, and certifications required by the contract. Invoices shall be submitted through the VA Invoicing System, Tungsten. 12. Safety, Security, and Facility Requirements The Contractor shall comply with all applicable Federal, state, local, OSHA, VA, and facility-specific safety and security requirements. Contractor personnel shall comply with VA access, badging, escort, parking, patient-safety, privacy, restricted-area, utility outage, and communications requirements if applicable.
13. Submittals and Closeout The Contractor shall submit, as applicable: Construction schedule. Schedule of values. Safety plan. Quality control plan. Product data and shop drawings. Material certifications. Daily reports and Contractor Production Reports. Requests for information. Warranty documents. Operations and maintenance manuals. Final cleanup and punch-list completion documentation. 14. Special Notes regarding System of Award Management (SAM) System updates may lag policy updates. The SAM may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforcing requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. 15. Special Notes regarding FAR 52.229-3: Federal, State and Local taxes Offerors are hereby notified that under 36 Maine Revised Statutes Annotated §1760-C, no tax on sales, storage or use may be collected upon or in connection with tangible personal property that is to be physically incorporated in, and become a permanent part of, real property for sale to the Federal Government, except as otherwise provided by Section §1760-C. Therefore, the contractor s purchase of such tangible personal property within Maine that is to be physically incorporated in, and become a permanent part of, real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from Maine s state sales and use tax. To take advantage of the tax exemption the successful offeror under this solicitation must complete Form ST-A-119 Contractor s Exempt Purchase Certificate when it purchases construction materials for this contract and keep on file as required by the state of Maine tax laws. Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include state of Maine sales and use tax on sales of materials for incorporation into VA real estate under this contract.