Annual Contract for HRIS Solution

Tarrant County is soliciting proposals for a comprehensive, unified Human Resource Information System (HRIS) that delivers an integrated suite of HR, compensation, benefit management, payroll, timekeeping, talent management, and workforce administration functions within a single, natively built platform, without reliance on third-party systems. The solicitation, identified as F2026121 Addendum 2, has a submission deadline of June 15, 2026, at 2:00 p.m. CT, following an extension from the original date. Addendum No. 2 updates the Statement of Work by removing the HRIS System Capability Response Matrix (Attachment A) and eliminating the Cooperative Purchasing Confirmation and Secondary/Alternate Award Agreement Confirmation attributes, emphasizing that all responses must be fully integrated into the narrative proposal rather than submitted as separate attachments. The contract will have a base term of twenty-four months, with the option for Tarrant County to renew for three additional twelve-month periods, contingent upon mutual agreement and timely submission of updated documentation at least thirty days prior to each option period. All pricing must remain firm throughout the entire potential seven-year duration of the contract, including base and option periods. Contract administration is managed through the Tarrant County Purchasing Department with Chris Lax serving as the primary contracting officer. Payment processing is handled by the Auditor’s Office, with invoices required to be sent via email to sap-invoices@tarrantcountytx.gov. Vendors must comply with stringent security requirements, including background checks for personnel accessing county systems, submission of detailed personal information, and continuous maintenance of clearance status. Vendors are required to designate a primary information security contact and submit resumes for all proposed project team members and subcontractors. Additionally, mandatory certifications under Texas state laws prohibit participation in boycotts of Israel, Iran, Sudan, energy companies, or discrimination against firearm and ammunition industries, with violations potentially leading to contract termination. Disclosure of interested parties under HB 1295 is required within ten business days of award, and formal communication with county officials or evaluation committees is strictly prohibited. Evaluation will be based on a best value trade-off approach, prioritizing vendor qualifications, project planning, and narrative responsiveness, though specific weights and full evaluation criteria are not fully disclosed. Acceptance of deliverables will be determined through internal validation processes including payroll and benefits data reconciliation, audit trail compliance, and adherence to U.S. employment and tax regulations, with no formal inspection location specified but clear authority reserved to the county for final approval.