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Audio/Visual (A/V) and Multimedia Technical Support

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract seeks comprehensive audiovisual and multimedia technical support services for an event to be held in Falls Church, Virginia, with a zip code of 22042. Services required include full-scope A/V operations encompassing sound systems, lighting design and execution, projection equipment, live streaming capabilities, and dedicated on-site technician support to ensure seamless performance throughout the event. The subcontract is designated as a Small Business Set Aside under the NAICS code 238220, indicating that only qualified small businesses are eligible to respond. The solicitation was posted on August 5, 2026, with a firm deadline for responses on August 12, 2026, at 8:00 p.m. The contracting activity is under the Department of Defense, specifically the FA8003 771 Enterprise Sourcing Squadron, indicating this support is intended for a federal or military-related event requiring high reliability and technical proficiency in multimedia delivery.

General Info

Small business set aside for A/V tech support at Falls Church event by DoD, bid due August 12, 2026.

Agency

Department Of Defense → FA8003 771 Enterprise Sourcing SquadronView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Falls Church, VA, 22042, USA

Set-Aside

SBA

Documents

(0)

No documents available

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Timeline

Posted

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Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA8003 771 Enterprise Sourcing Squadron
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of Defense → FA8003 771 Enterprise Sourcing Squadron
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Provide full A/V technical services including sound, lighting, projection, livestreaming, and on-site technician support during the event.

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New
Federal
Conference Venue Procurement & ContractingThe contract seeks to secure and manage a commercial hotel facility located within five miles of Defense Health Headquarters in Falls Church, Virginia, to serve as a dedicated event venue for official functions. The selected vendor must provide a fully operational lodging block, multiple meeting rooms equipped to support government conferences and events, and a range of ancillary services including catering, audiovisual support, housekeeping, and logistical coordination. The facility must meet stringent operational standards to ensure seamless event execution, data security, and compliance with federal protocols for guest accommodation and information handling. This is a Small Business Set Aside contract under NAICS code 721120, specifically reserved for small businesses seeking subcontracting opportunities with the Department of Defense. The solicitation is issued by the FA8003 771 Enterprise Sourcing Squadron and requires proposals to be submitted by August 12, 2026, with the venue expected to be operational following award. The place of performance is fixed in Falls Church, zip code 22042, and bidders must demonstrate the capacity to deliver consistent, high-quality services aligned with defense mission needs. Vendor qualifications will be evaluated based on past performance, compliance readiness, scalability, and ability to maintain secure, reliable operations under federal oversight.
Casino Hotels

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about 22 hours ago

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NAICS: 561920
New
Federal
FORMAL RFQ - AFMEDCOM POM Working Group Conference Support
Solicitation # FA800326Q0010
The U.S. Air Force Medical Command is soliciting services under a Firm-Fixed-Price contract to support the Program Objective Memorandum Working Group Conference, with a strict Low Price Technically Acceptable evaluation approach. The event is scheduled for September 13–18, 2026, at a single commercial hotel within five miles of Defense Health Headquarters in Falls Church, Virginia. The contractor must provide turnkey conference support including a main hall for 80 attendees in a “School House” layout, a dedicated 10-person breakout space, comprehensive A/V systems with technical staff on-site and fully operational by 0800 on September 14, and 35 single-occupancy hotel rooms for the duration. All lodging rates must not exceed $275.00 per night excluding taxes, and the contractor must submit a signed Hotel Attestation Form confirming no auxiliary or vendor exclusivity fees will be billed to the government. Technical acceptability is a pass/fail threshold: failure in any sub-factor—venue proximity, space configuration, A/V performance, lodging block, or attestation compliance—results in disqualification regardless of price competitiveness. The solicitation is a total small business set-aside under NAICS code 561920, with offers required to be submitted in two distinct electronic files: File 1 containing administrative and technical documentation—including the required Past Performance Questionnaire, Small Business Subcontracting Plan, and Hotel Attestation Form—and File 2 providing a detailed pricing schedule in Excel format. Proposals must be submitted via email to the designated contracting officer and specialist by 4:00 p.m. Eastern Time on August 12, 2026, with all questions and clarifications directed through SAM.gov's Q&A system. Only small businesses in good standing with SAM.gov and compliant with all FAR and DFARS clauses—including those addressing cybersecurity, whistleblower rights, trafficking in persons, DEI discrimination, labor standards, and prohibited telecommunications equipment—may respond. Payment will be processed through WAWF using DoDAAC F87700, and no government funds are obligated for the lodging block, which is paid by attendees via government travel cards. The award will go to the technically acceptable offeror with the lowest total evaluated price, combining fixed-price services and the calculated cost of the lodging block, with no trade-offs permitted between technical merit and cost.
Convention and Trade Show Organizers

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about 22 hours ago

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NAICS: 561920
Federal
Turnkey Event Management and IntegrationThe contract requires the prime integrator to manage all aspects of a turnkey event including venue coordination, audiovisual services, lodging arrangements, and full on-site setup, with all components required to be fully operational and ready by 0800 on the event day. The contractor serves as the sole point of contact for government personnel, ensuring seamless execution and unified communication throughout the event lifecycle. All services must be delivered with precision and reliability to meet mission-critical expectations without delays or disruptions. This is a small business set-aside subcontract under NAICS code 561920, categorized under event management services, and is issued by the Department of Defense’s FA8003 771 Enterprise Sourcing Squadron. The place of performance is located in Falls Church, Virginia, with a response deadline of August 11, 2026, at 8:00 PM Eastern Time. The solicitation is open exclusively to qualified small businesses and emphasizes end-to-end accountability for logistical and operational success on a single, fixed timeline.
Convention and Trade Show Organizers

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9 days ago

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NAICS: 561510
Federal
Lodging Block ManagementA small business set aside contract has been issued to secure and manage a block of 35 standard single rooms at a rate not to exceed $275 per night for the dates of September 13 through 18, 2026. The effort is part of lodging support for attendees, requiring full confirmation and coordination assistance throughout the stay. The contract falls under NAICS code 561510 and is classified as a subcontract, with performance centered in Falls Church, Virginia, 22042. The solicitation was posted on July 28, 2026, and responses are due by August 11, 2026. The contracting activity is under the FA8003 771 Enterprise Sourcing Squadron, part of the Department of Defense, with the opportunity restricted to small businesses as defined by the SBA.
Travel Agencies

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9 days ago

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NAICS: 561910
Federal
Meeting Space and Room Setup LogisticsThe contract titled Meeting Space and Room Setup Logistics is a Small Business Set Aside under the NAICS code 561910, managed by the FA8003 771 Enterprise Sourcing Squadron within the Department of Defense. It requires comprehensive logistical coordination for a main conference room of at least 1,200 square feet capable of accommodating 80 attendees, along with a dedicated breakout space for 10 participants. Responsibilities include designing and executing the room layout, arranging seating configurations, installing all necessary signage, and setting up staging elements to support event functionality. The opportunity was posted on July 28, 2026, with a firm deadline for proposals set for August 11, 2026, at 8:00 PM. Performance of the work is to be completed at Falls Church, Virginia, with a ZIP code of 22042. This subcontract is exclusive to small business concerns as defined by the SBA, and all required services must be delivered on-site at the specified location.
Packaging and Labeling Services

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NAICS: 238210
Federal
Audiovisual (A/V) Equipment and Technician SupportThe contract calls for the full supply and installation of audiovisual systems including displays, projectors, sound systems, microphones, and streaming infrastructure, with dedicated on-site technical support provided throughout the duration of the event. All equipment must be sourced, configured, and operational in accordance with the required specifications to ensure seamless performance during scheduled activities. The contractor is responsible for the end-to-end execution of the A/V setup and must maintain readiness to troubleshoot and resolve technical issues in real time while on location. This is a Small Business Set Aside subcontract under NAICS code 238210, exclusively available to qualified small businesses, issued by the Department of Defense through the FA8003 771 Enterprise Sourcing Squadron. The place of performance is firmly established in Falls Church, Virginia, with a zip code of 22042. The solicitation was posted on July 28, 2026, and responses are due by August 11, 2026, at 8:00 PM Eastern Time. All proposals must align with the technical requirements and demonstration of capability to deliver a fully functional, reliable A/V environment under direct supervision at the designated site.
Electrical Contractors and Other Wiring Installation Contractors

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9 days ago

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NAICS: 721110
Federal
Venue Selection and Hotel CoordinationThe contract requires the identification and securing of a commercial hotel within five miles of DHHQ in Falls Church, Virginia, that satisfies specific space, lodging, and audiovisual requirements to support official operations. The selected venue must accommodate all logistical needs related to events or gatherings, including adequate meeting rooms, accommodation capacity, and fully functional A/V equipment. The contractor will serve as the primary point of contact for all venue-related logistics, coordinating with the hotel and internal stakeholders to ensure seamless execution of requirements. The opportunity is a Small Business Set Aside under NAICS code 721110 for lodging, with a response deadline of August 11, 2026, and is administered by the Department of Defense’s FA8003 771 Enterprise Sourcing Squadron. Performance is strictly limited to the Falls Church area with a ZIP code of 22042, and the contractor must demonstrate proven experience in managing commercial hospitality contracts for government or defense-related entities.
Hotels (except Casino Hotels) and Motels

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9 days ago

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NAICS: 561920
Federal
AMENDMENT #1 - DRAFT RFQ - AFMEDCOM POM Working Group Conference Support
Solicitation # FA800326Q0010-DRAFT
The U.S. Air Force, through the 771 Enterprise Sourcing Squadron, has issued a draft Request for Quotation (RFQ) under solicitation number FA800326Q0010-DRAFT, amended on 28 July 2026, to solicit turnkey conference support services for the AFMEDCOM POM Working Group meeting. This draft is strictly for market research and does not constitute a formal solicitation; no quotes or proposals are currently being accepted, and the Government will not reimburse any costs incurred by industry in response to this notice. The requirement is a total small business set-aside under NAICS code 561920, targeting event planners with experience in coordinating large-scale conference logistics. The work involves securing a single commercial hotel within five miles of the Defense Health Headquarters in Falls Church, Virginia, to host a conference from 13 to 18 September 2026. The contractor must provide an all-inclusive firm-fixed-price package covering a minimum 1,200 square foot main conference space configured for 80 attendees, a breakout room for 10 personnel, a block of 35 lodging rooms at or below the GSA JTR rate of $275 per night, and a fully operational audiovisual system with on-site technical support, all ready by 0800 on 14 September 2026. No food, beverage, or auxiliary hotel fees such as labor, rigging, or vendor exclusivity charges may be billed to the Government; these must be fully absorbed into the fixed-price contract line item. Offerors must submit a signed Hotel Coordination Attestation confirming hotel availability and compliance with fee restrictions, and a formal Small Business certification, along with their UEI and CAGE codes, through two distinct electronic files—one for technical response and one for pricing in MS Excel. Evaluation will follow a Lowest Price Technically Acceptable method, where technical compliance is a pass-fail threshold and award will go to the lowest total evaluated price among all technically acceptable responses. Key submission guidelines require responses to be no more than two pages for administrative information and five pages for technical details, with no page limits for pricing. Response submissions must be sent by email to the designated contracting officer and contract specialist by 4:00 PM Eastern Time on 11 August 2026, and all inquiries must be submitted via the official Q&A spreadsheet. The Government does not provide a contract
Convention and Trade Show Organizers

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