Consolidated County-Wide Cost Allocation Plan

Cortland County is soliciting proposals under RFP No. 26-ADM-014 for professional services to develop a Consolidated County-Wide Cost Allocation Plan, a DSS Indirect Cost Proposal, and a Space Occupancy and Maintenance in Lieu of Rent (MILOR) Analysis. The scope of work includes preparing annual reports, providing claiming instructions, conducting review meetings, and offering audit support. The initial term of the engagement covers fiscal years ending December 31, 2026, 2027, and 2028, with the option for the County to renew for up to two additional one-year terms. Final deliverables must be submitted in both PDF and editable electronic formats, specifically including Excel workbooks with intact formulas. Proposals are due by October 22, 2026, at 2:30 PM and must include a separate all-inclusive lump sum fixed fee for each fiscal year. Evaluation is based on the greatest benefit to the County, with a preference for businesses implementing a drug-free workplace program. Required submission documents include firm contact information, project specifications, a schedule of fees, licenses, a W-9, and executed exhibits regarding non-collusive bidding and conflict of interest. The successful contractor must provide proof of liability, disability, workers' compensation, and vehicle insurance, naming the County of Cortland as an additional insured. Additionally, the contractor must comply with New York State standard contract clauses and implement safeguards to protect electronic protected health information.