Custodial Services for 2 school buildings

The Town of Hadley School Department is soliciting open market bids for professional custodial services at Hopkins Academy and Hadley Elementary School. The contract is structured for a three-year term, with a prorated first year running from November 15, 2026, through June 30, 2027, followed by two full contract years. The scope of work includes daily services for 186 school days and periodic deep-cleaning services for approximately 61 non-school days. Key maintenance requirements include bi-weekly weed-wacking around buildings and athletic field fences, though mowing has been removed from the scope. The District will provide all consumables, such as paper products, soap, and hand sanitizer. Bidders must have attended a mandatory pre-bid walkthrough on October 20, 2026, and submit their proposals electronically by October 30, 2026. Submissions must include a signed pricing form, a proposed staffing and supervision plan, a list of supplied equipment, and a sample quality-control process. Evaluation factors include the contractor's years of experience and at least three references from comparable contracts performed within the last five years. Award decisions may be made for both buildings together or separately. The successful contractor must maintain comprehensive insurance, including commercial general liability of at least 1,000,000 dollars, workers compensation, and automobile liability. All personnel must pass CORD background checks and adhere to strict student safety and security protocols. Additionally, the contractor is responsible for the proper labeling and secure storage of chemicals, ensuring they are inaccessible to students and accompanied by current Safety Data Sheets maintained on site. The District reserves the right to terminate the agreement after the first or second contract year with sixty days written notice.