DCR-VSP-New River Trail State Park -Portable Toilet Contract (1) One Year with (4) Four- (1) One-Year Optional Renewals Start 2027

The Virginia Department of Conservation and Recreation is soliciting bids for a portable toilet rental and service contract at New River Trail State Park. The scope of work includes providing equipment, labor, supervision, and supplies for the rental and weekly servicing of regular standard and wheelchair-accessible units at both the Northern Management Area in Max Meadows and the Southern Management Area in Galax. The contractor is responsible for waste collection, disposal in accordance with Department of Health standards, and necessary disinfection to maintain sanitation and prevent wildlife attraction. The initial contract period runs from January 1, 2027, to December 31, 2027, with four optional one-year renewal periods. Bids must be submitted electronically through the eVA portal by 1:00 PM EST on September 30, 2026. The contract will be awarded to the lowest responsive and responsible bidder based on a grand total evaluation of mandatory bid lines for the first twelve months. Required submission components include the Vendor Data Sheet, Pricing Schedule, State Corporation Commission Form, Small Business Subcontracting Plan, and a Commonwealth of Virginia Substitute W-9 Form. Bidders must certify compliance with various anti-discrimination laws and safety standards, and the agency reserves the right to cancel the contract with 60 days' written notice. Payment terms are Net 30, and credit card processing fees are capped at 3% per transaction.