This Government Contract opportunity from Kentucky was posted on July 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Logistics & On-Site Coordination

Closed

State & Local

Submission Closed07/24/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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SLED

Community Health Event Coordination and LogisticsThe Community Health Event Coordination and Logistics subcontract supports prime contractors in executing projects for the Queen Anne's County Health Department in Maryland. The scope of work focuses on the planning and scheduling of prevention events, which includes coordinating with community partners, securing venues, and managing all associated event logistics. The contractor is responsible for providing and utilizing necessary equipment such as audio-visual systems, tables, and tents to ensure the successful delivery of community health initiatives. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026. Interested parties must submit their responses by the deadline of November 11, 2026. Further details and application processes are managed through the Maryland eMaryland Marketplace Advantage portal.

Queen Anne's County Health Department

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DEADLINE

Technical Workshop Facilitation & ManagementThe Technical Workshop Facilitation and Management subcontract supports prime contractors on DARPA projects by overseeing the logistics, registration, and professional facilitation of technical events. The scope of work involves coordinating complex interactions between algorithm experts, hardware vendors, financial stakeholders, and end-users. Key responsibilities include managing event scheduling, venue coordination, and the administration of registration websites through specialized event management software. To ensure successful delivery, the contractor must hold professional certification in technical program management or event planning. The primary deliverables for this engagement are a series of executed workshops and comprehensive synthesized reports. This opportunity is associated with NAICS code 561920 and falls under the jurisdiction of the Defense Advanced Research Projects Agency within the Department of Defense.

Defense Advanced Research Projects Agcy

POSTED

DEADLINE

IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The United States Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, agenda development, interpretation, and post-event evaluation. The contract features a total aggregate ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This solicitation is a partial small business set-aside under NAICS code 561920. Task orders are limited to a maximum of 3 million dollars each, with an annual service limit of 5 million dollars per contractor. Awards are based on a best-value tradeoff, where non-price factors, specifically technical expertise and relevant past performance, are significantly more important than price. Contractors must provide personnel across nine core labor categories and adhere to strict quality control and information security standards. Proposals must be submitted in two separate volumes by November 6, 2026, and must include a technical proposal, past performance data, and pricing information.

US Trade And Development Agency

POSTED

DEADLINE

Event Operations and Staffing ConsultantThe Event Operations and Staffing Consultant subcontract involves providing operational planning and workforce analysis for prime contractors managing cultural event projects for the County of Hawai‘i. The selected consultant will be responsible for developing staffing recommendations for event execution, creating operational workflows for vendor management, and producing a comprehensive Execution Transition Package. Qualified candidates must possess professional experience in planning marketplace initiatives or large-scale cultural events. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026, with a response deadline of November 28, 2026.

Research and Development

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DEADLINE

ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

Solicitation # 27-0071

The County of Hawai‘i is soliciting a qualified consultant for the Island of Hawai‘i Japanese Hula Festival and Marketplace Planning Project under solicitation number 27-0071. This six-month engagement aims to establish the foundational partnerships, cultural protocols, and operational frameworks necessary to launch two complementary cultural tourism initiatives in Fall 2027. The project focuses on a culturally-grounded approach to economic development, centering authentic Hawaiian practices and locally-made products to support local hālau and creative entrepreneurs while positioning the island as a leader in sustainable, place-based tourism. The selected vendor will be responsible for delivering 16 major outputs, including a final planning report with execution recommendations, an execution transition package, and an updated budget. Awarding will be based on best value, with an evaluation scoring system that prioritizes proposer experience in event planning, Hawaiian cultural competency, and established partnerships in Japan and Hawai‘i, alongside cost. The contract is governed by Hawai‘i Revised Statutes Chapter 103D and requires compliance with non-discrimination and non-debarment certifications. Payments are processed within 30 days of service completion, and for contracts exceeding $25,000, final payment is contingent upon a state tax clearance. Proposals must be submitted electronically via the OpenGov Procurement System by November 28, 2026.

Research and Development

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DEADLINE

Concert Execution and Event StaffingThe Concert Execution and Event Staffing subcontract involves providing on-site operational management and staffing for prime contractors on live event projects for the City of South Fulton. The scope of work includes managing event flow, coordinating load-in and load-out processes, and overseeing venue logistics for an expected attendance of 5,400 people. To ensure successful execution, the contractor will utilize essential equipment such as communication headsets, event signage, and crowd control barriers. Strict adherence to OSHA and local safety regulations is required throughout the duration of the project. The contractor is responsible for delivering fully executed live events along with all necessary safety and operational compliance documentation. This opportunity is listed under NAICS code 561920, with a response deadline set for December 15, 2026.

POSTED

DEADLINE

Conference Space and Meeting Facility ServicesThe US Embassy Bangkok, under the Department of State, is seeking a subcontractor to provide and manage a large-scale conference space and meeting facility in Thailand. The selected provider will be responsible for maintaining a dedicated environment capable of accommodating 35 to 50 persons daily between the hours of 08:00 and 18:00. The facility must be specifically configured with six round tables seating eight people each, along with four rectangular tables and additional seating. The contractor is required to ensure the space is fully configured and available for the entire duration of the course to support prime contractors working on embassy projects. Responses for this opportunity are due by November 12, 2026.

POSTED

DEADLINE

Resident Seminar Logistical CoordinationThe Resident Seminar Logistical Coordination subcontract involves providing comprehensive logistical planning and coordination for prime contractors supporting Homeland Security and Innovation Center projects. The scope of work focuses on managing resident executive seminars, which includes coordinating venue and facility requirements, overseeing instructor and speaker schedules, and administering participant enrollment. Due to the nature of the events, the contract requires specialized experience in high-level executive event planning to ensure the successful delivery of coordinated seminar schedules and bookings. This opportunity is issued by the Department of Defense under the W7NE Uspfo Activity Ma Arng agency, falling under NAICS code 561920. The solicitation was posted on October 27, 2026, with a response deadline set for November 11, 2026.

W7NE Uspfo Activity Ma Arng

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DEADLINE

Event & Venue ManagementThis subcontract opportunity, titled Event and Venue Management, is issued by the Bureau of Human Resources within the Department of State. The contract focuses on providing essential venue and catering services to support prime contractors working on Department of State projects. Specifically, the selected provider will be responsible for securing appropriate venue spaces for workshops and delivering comprehensive food and beverage services for all event participants. The procurement falls under NAICS code 561920 and was posted on October 27, 2026. Interested parties must submit their responses by the deadline of November 23, 2026. This engagement ensures that the necessary infrastructure and hospitality services are in place to facilitate successful government-related workshops and events.

Bureau Of Human Resources

POSTED

DEADLINE

CGH_MMD_ITQ_26004_CN1_R703132_Provision of Event Management Services for CGH Lunar New Year Donor Appreciation Event 2027

Solicitation # Doc2446552376

Changi General Hospital Pte Ltd, through its contracting agent ALPS Pte Ltd, is seeking proposals for the provision of event management services for the CGH Lunar New Year Donor Appreciation Event 2027. This invitation to quote, identified as ITQ No. CGH_MMD_ITQ_26004_CN1_R703132, is open for submissions starting October 28, 2026, at 8:00am and will close on November 6, 2026, at 3:00pm Singapore Time. Interested suppliers must submit their entire response exclusively through the Ariba Sourcing platform to avoid potential disqualification. It is strongly recommended that vendors register using a generic company email address to ensure all notifications are received. All clarifications should be directed to the buyer using the contact details provided within the event portal rather than through Ariba Discovery Q&A or Event Messages.

POSTED

DEADLINE

Exercise Logistics and Facility CoordinationThe Exercise Logistics and Facility Coordination subcontract supports prime contractors on projects for the Mississippi State Department of Health within the Emergency Preparedness and Response agency. The selected provider is responsible for identifying and procuring training venues, managing all facility logistics including audiovisual and technology requirements, and recruiting simulation role players. Key deliverables include comprehensive venue procurement documentation, detailed logistics plans, and dedicated on-site event support to ensure seamless physical infrastructure. To be eligible for this opportunity, contractors must possess a valid general business license to operate within the state of Mississippi. The project falls under NAICS code 561920. Interested parties should note that the response deadline is December 1, 2026, following a posting date of October 26, 2026.

Emergency Preparedness & Response

POSTED

DEADLINE

CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.

Department of Transportation

POSTED

3 days ago

DEADLINE

in 18 days

AI Contract Overview

The contract titled Event Logistics & On-Site Coordination requires comprehensive management of on-site logistics for public seminars held within a state park in Richmond, Kentucky. Responsibilities include coordinating with vendors, managing schedules and timing, overseeing event setup and breakdown, and ensuring strict adherence to all applicable state regulations governing public gatherings in state park environments. The subcontractor will serve as the primary point of operational control on the ground, ensuring seamless execution from initial arrival through conclusion of each event while maintaining compliance with safety, environmental, and permitting requirements. This opportunity, posted by the Kentucky Department of Criminal Justice under NAICS code 561920 for other support services for events, is open for bids with a response deadline of July 24, 2026. The solicitation is structured as a subcontract, with no set-aside classification specified, and the place of performance is limited to the designated state park location in Richmond. All activities must align with the agency’s objectives for public seminars, and the contractor must demonstrate proven experience in event coordination within regulated public spaces. The official solicitation details are available through the Kentucky state procurement portal.

General Info

Manage on-site logistics for public seminars in Richmond state park with full compliance and vendor coordination.

Agency

Kentucky → Department of Criminal Justice

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Richmond, KY, USA

Set-Aside

NONE

Documents

This scope was carved out of RFQ-525-2700000001-1.

The full solicitation package (7 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFQ-525-2700000001-1 | KYPCIS Catering / Lexington FY27

AI Contract Breakdown

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Timeline

PhaseClosed

PostedJul 17

subcontract

Response DeadlineJul 24

Deadline has passed

Submission Closed

07/24/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyKentucky → Department of Criminal Justice

ContactsNo contacts available

OfficeN/A

Organization / AgencyKentucky → Department of Criminal Justice

Office AddressN/A

ContactsNo contact information available

Full Description

Manage on-site event logistics including vendor coordination, timing, setup, and compliance with state regulations for public seminars at the state park.

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