Notice of Award Ground ambulance services and support staff for Fort Leavenworth, Kansas

The contract award is for ground ambulance services and support staff at Fort Leavenworth, Kansas, under a firm-fixed-price arrangement with a base period from June 1, 2026, through May 31, 2027, and four optional one-year periods extending through May 31, 2031. The contract is a total small business set-aside under FAR 19.5, with the NAICS code 621910 for other ambulatory health care services, and all offerors must represent as small businesses. Performance is required at the AHC MUNSON LEAVENWORTH facility within Fort Leavenworth, with inspection and acceptance occurring on-site. Services encompass advanced life support emergency responses, non-emergency patient transport, and full compliance with DoDI 6025.13, Kansas state EMS standards, and federal data protection laws including HIPAA and the Privacy Act. The contractor must maintain 95% compliance with inspection checklists for general tasks, 90% for response and transport timelines, and 100% for personnel licensing, training, and credentialing. Personnel must undergo background checks, including LEIE exclusion list verification, and may require Common Access Cards, Child Care National Agency Checks, and installation access badges displaying contractor ID and role. All staff must clearly identify as contractors and avoid implying government affiliation. The evaluation process prioritizes past performance as the most important factor, followed equally by technical capabilities and compensation plan, with price serving as a tie-breaker only among technically acceptable, essentially equal proposals. Proposals must be submitted in five volumes through electronic submission by the designated deadline, with strict formatting requirements: Volume I (administrative), Volume II (past performance with PPI Sheets), Volume III (technical narrative capped at 20 pages), Volume IV (compensation structure by specialty), and Volume V (Excel-based pricing with formulas). Contract administration is governed by WAWF for invoicing and DFARS clauses for payment and reporting. Multiple DFARS and FAR clauses apply, including prohibitions on certain telecommunications equipment, cyber incident reporting, whistleblower protections, subcontractor restrictions, and limitations on payments to influence federal transactions. Unique deviations allow for modified application of clauses related to small business set-asides, executive compensation reporting, and SAM maintenance. The contractor is also responsible for phase-in and phase-out periods at no extra cost, safeguarding sensitive data, and complying with DoD-specific policies on antiterrorism, toxic material