This Solicitation opportunity from Hawaii was posted on May 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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IFB 27-12 2026 Hawaii Tourism Conference Service Provider

Closed

B26002729State & Local

Submission Closed05/22/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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AI Contract Overview

The Hawai‘i Tourism Authority (HTA), a state agency responsible for managing tourism in Hawai‘i and operating under the Department of Business, Economic Development & Tourism, is seeking a qualified conference service provider for its upcoming Hawai‘i Tourism Conference. The contractor will be responsible for comprehensive event coordination, including managing venue and transportation logistics, overseeing registration processes, handling budget management, and ensuring smooth on-site event operations. The conference is tentatively scheduled for September 24-25, 2026, and the services are geared toward supporting HTA’s mission of promoting authentic Hawaiian culture and sustainable tourism. This solicitation, identified as IFB 27-12 2026 Hawaii Tourism Conference Service Provider (solicitation number B26002729), was posted on May 8, 2026, with a response deadline of May 22, 2026. The contract performance will take place on Oahu, Hawai‘i, and interested parties are encouraged to contact the HTA through the designated point of contact, Tracey Fermahin. This opportunity is managed by the Hawai‘i state government and emphasizes collaboration with various tourism stakeholders to effectively market and communicate Hawai‘i's unique multiethnic culture and natural resources during the event.

General Info

HTA seeks provider for Hawai‘i Tourism Conference September 2026, handling logistics, registration, and budget.

Agency

Hawaii → Department of Business, Economic Development, & Tourism

Contract Value

$31,455.48

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

HI, USA

Set-Aside

NONE

Awardee

Pacific Rim Concepts LLC

Award Issued Date

05/22/2026, 12:00:00 AM UTC

Documents

AG-008 103D General Conditions (1.10.23)

16 pages · general-conditions

High

Attachment 02 - Bid Form (Bidder Statement of Qualifications)

rfp

High

IFB 27-12 Addendum 1: 2026 Hawai'i Tourism Conference Service Provider

amendment

High

IFB 27-12 Bid Form - 2026 Hawai‘i Tourism Conference Service Provider

ifb

High

IFB No. 27-12: 2026 Hawaii Tourism Conference Service Provider

ifb

High

Attachment 03 - Subcontractor References

past-performance

Low

Attachment 04 - Corporate Resolution

other

Low

Attachment 05: Confidential Information List

supporting-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 8

Solicitation

Response DeadlineMay 22

Deadline has passed

Submission Closed

05/22/2026, 12:00:00 AM UTC

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Organization & Contact Information

AgencyHawaii → Department of Business, Economic Development, & Tourism

Contacts1 person available

OfficeHI, USA

Organization / AgencyHawaii → Department of Business, Economic Development, & Tourism

Office AddressHI, USA

Contacts

Tracey Fermahin

contact@example.gov

+1 (555) 000-0000

Full Description

The Hawai‘i Tourism Authority (HTA) is a state agency established under Chapter 201B, Hawai‘i Revised Statutes, to manage tourism for the State. The HTA is administratively attached to the Department of Business, Economic Development & Tourism (DBEDT). The HTA’s powers and responsibilities include coordinating with global marketing contractors, visitor industry partners, travel trade, MCI partners, and community stakeholders to ensure that destination marketing and communications align with our unique Hawaiian and multiethnic cultures, authentic activities, and natural resources. The HTA is seeking a qualified conference service provider to perform services, including venue and transportation coordination, registration and budget management, and on-site event logistics as outlined in the scope for HTA’s Hawai‘i Tourism Conference tentatively scheduled for September 24 – 25, 2026.