J045--Coil Replacement

The solicitation J045–Coil Replacement, identified by number 36C24726Q0614, is a commercial services procurement issued by the Department of Veterans Affairs through the 247-NETWORK Contract Office 7 in Augusta, Georgia, with a deadline for responses on June 17, 2026. The requirement is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 238220, and only eligible concerns listed in the SBA certification database and meeting small business size standards may respond. The scope calls for the replacement of a failed evaporator coil in AHU 3 at the Fisher House on the Uptown Campus of the Augusta VA Medical Center, including all associated labor, materials, tools, equipment, and supervision—specifically encompassing refrigerant recovery, system pressure testing, and recharging in full compliance with EPA regulations. The contractor must be certified and experienced in commercial HVAC systems. The contract incorporates standard FAR clauses related to definitions, whistleblower rights, System for Award Management maintenance, disputes, and changes, along with VA-specific clauses covering contracting officer’s representative duties, commercial advertising, electronic payment submissions, and administrative contracting officer authority. All proposals must include a completed Unique Entity Identifier, SAM registration, and EFT indicator, and must adhere to the limitations on subcontracting certification. The solicitation evaluates offers based on best value, with past performance serving as a mandatory pass/fail gate requiring a satisfactory or higher rating, while technical capability and lowest price are weighted but not quantified. Offers must include detailed pricing for four line items: one unit for the coil, one for refrigerant and nitrogen, one for miscellaneous parts, and sixty labor hours, with all prices to be firm for 30 days after submission. Invoices must be submitted electronically via the OB10 Payment System in Austin, Texas, in arrears on a monthly basis, validated by the Contracting Officer’s Representative, and include invoice number, date of service, contractor details, purchase order number, service description, and total amount due. Payment will follow electronic funds transfer through the System for Award Management or third-party mechanisms. The Government reserves the right to inspect and reject nonconforming work without additional cost, and may extend performance for up to six months through written notice within 30 days. Contractors and their personnel are subject to VA security directives, records management standards, background investigations aligned with