This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on September 23, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Mail Room Clerk Services at Rota Naval Station, Spain

Closed

FA557525Q1002Federal

Submission Closed09/26/2025, 01:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

This solicitation seeks proposals for Mail Room Clerk Services at Rota Naval Station, Spain, managed by the 496 Air Base Squadron, Morón Air Base. The procurement follows FAR Part 12 and Part 13 procedures, emphasizing full and open competition, with awards going to the lowest responsible offeror that meets all technical and contractual requirements. The contract includes a base period and four option years, with a possible six-month extension, all structured through specific CLINs. Offerors must submit a comprehensive quote adhering to the Performance Work Statement and include all necessary registration details such as SAM UEI, CAGE code, and TIN to be eligible for award. The deadline for submitting questions is September 19, 2025, and quotes are due by September 26, 2025, with the timeline accelerated to facilitate necessary clearances and base access arrangements. The procurement emphasizes compliance with current FAR clauses and requires detailed technical descriptions for evaluation, with the award based solely on price and responsibility criteria.

General Info

U.S. Air Force seeks Mail Room Clerk proposals for Rota Naval Station, Spain, deadline September 26, 2025.

Agency

Department Of Defense → FA5575 496 Abs Pk

NAICS

561431 - Private Mail Centers

Place of Performance

Moron AB, ES-SE, ESP

Set-Aside

NONE

Documents

Performance Work Statement - Mail Orderly (September 2025)

11 pages · sow

High

Provisions and Clauses - Rota Mail Clerk (FA557525Q1002)

specifications

High

Q&A for FA557525Q1002 Rota Mail Room Clerk Services

1 page · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

2 updates

PhaseClosed

PostedSep 15

Combined Synopsis

Notice updatedSep 22

The notice description changed.

Notice updatedSep 23

The notice description changed.

Response DeadlineSep 26

Deadline has passed

Submission Closed

09/26/2025, 01:30:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA5575 496 Abs Pk

Contacts2 people available

OfficeAPO, AE, 09643-6585, USA

Organization / AgencyDepartment Of Defense → FA5575 496 Abs Pk

Office AddressAPO, AE, 09643-6585, USA

Contacts

Terrel Cloud

contact@example.gov

Borja Barbacid

contact@example.gov

Full Description

****************Amendment 02*********************** The purpose of this amendment is to provide the updated document with the Questions & Answers for all interested vendors. The quote deadline remains unchanged. *****************Amendment 01*********************** The purpose of this amendment is to provide the Questions & answers document for all interested vendors. The quote deadline remains unchanged. All questions submitted after the deadline of 22 September will not be taken into consideration. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government is not responsible for any costs incurred or associated with preparation and submission of an offer in response to this solicitation. NO OFFERORS WILL BE COMPENSATED FOR SUBMITTING AN OFFER. The 496 Air Base Squadron, Base Operations Support Section, Mor'n Air Base, Spain, is soliciting a requirement for Mail Room Clerk Services at Rota Naval Station, Spain in accordance with the attached Performance Work Statement (PWS). This procurement is in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented. This procurement will be conducted as a Full and Open Competition. Award will be made to the lowest priced, responsible Offeror whose offer conforms to all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. Please refer to ALL the attached documents for all specifications and details. *** Important Information to Consider *** The required performance dates for the subsequent option periods will be determined at the time the option is exercised. Please submit a quote that adheres to the requirements found in the attached PWS for a base period and four (4) option years. A sample CLIN structure as follows: CLIN 0001 - Base Period CLIN 1001 - Option Year 1 CLIN 2001 - Option Year 2 CLIN 3001 - Option Year 3 CLIN 4001 - Option Year 4 CLIN 5001 - 6 Month Extension (Pricing shall be the same as Option Year 4 IAW FAR 52.217-8). The accelerated timeline for this combined synopsis/solicitation is to allow the awardee enough time to process country clearance requirements and any additional base access requirements. *** Important Information to Consider *** BASIS FOR AWARD: In accordance with FAR 13.106-1(a)(2) offerors are notified that the award will be made to the lowest priced offeror that meets the minimum technical requirements in the PWS and this combined synopsis/solicitation. Offeror will be evaluated in accordance with FAR 13.106-2(b). Offerors must submit quotations for all items listed. Partial offers will not be considered for award. In accordance with FAR 52.212-1(b)(4), offerors are reminded that as a minimum, offers must show a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. The solicitation document and incorporated provisions and clauses are those in effect through FAR Federal Acquisition Circular (FAC) 2025-05 effective date: 08/07/2025, DFARS Change 01/17/2025 effective date: 01/17/2025, and DAFFARS Change 10/16/2024 effective date: 10/16/2024. The Provisions and Clauses that are applicable to this solicitation and subsequent contract, that are incorporated by reference and provided in full text can be found in the "Provisions and Clauses" attachment (Attachment 2). All offers must list SAM UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a SAM UEI number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in SAM database with the selected NAICS will make an offeror ineligible for award. The vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration. DEADLINE: Submit questions and quotes to TSgt Cloud and Mr. Barbacid via email: terrel.cloud@us.af.mil and borja.barbacid.1.es@us.af.mil All questions must be submitted to the above by 19 September 2025 no later than 2:00 PM CEST. All quotes must be received by 26 September 2025, no later than 3:30 PM CEST.

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