This Solicitation opportunity from Department Of Veterans Affairs was posted on January 30, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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R604 - Support Administrative Mailing/Distribution

Closed

36C24625Q0349Federal

Submission Closed02/07/2025, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561431

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RFP: Virtual Mailroom

Solicitation # RFP_Virtual_Mailroom

The Los Angeles County Employees Retirement Association (LACERA) has issued a solicitation for a Virtual Mailroom service provider. This opportunity is designated for performance in Pasadena, California, and is managed by a local government organization. Interested vendors must submit their responses by the deadline of December 4, 2026, at 4:00 PM PT. Prospective bidders are required to access the official bid documents and any subsequent addenda through the provided web links. Because the solicitation is hosted on external platforms, vendors may need to complete additional registrations to participate. All inquiries regarding the contract language or missing information should be directed to the originating agency.

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Solicitation # 754-TXST-2026-RFP-523-VPGOI

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Solicitation # RFP 2027-09

The City of Edinburg is soliciting proposals under RFP 2027-09 for comprehensive mail services to support the daily operations of the City Secretary's Department and the Utility Billing Water Department. The selected vendor will be responsible for receiving, sorting, metering, and processing outgoing correspondence, including approximately 90,000 pieces of mail annually for the City Secretary and roughly 30,000 water bills per month for the Utility Billing division. To be eligible, vendors must maintain a permanent business location within the Rio Grande Valley, specifically in Edinburg or within a 25-mile radius of City Hall. The provider is required to maintain a secure environment for all mail and comply with all United States Postal Service requirements and state and federal confidentiality laws. The contract will be awarded based on a weighted evaluation focusing on cost proposal and pricing (25%), service reliability and turnaround time (20%), technical approach (20%), vendor qualifications (15%), local availability (15%), and past performance (5%). Local vendors within Edinburg city limits may receive a 5% bid price preference. Administrative requirements include monthly itemized invoicing separated by department and the submission of various certifications, including disclosures regarding conflicts of interest, litigation, and boycotts of Israel and energy companies. Proposals are due by November 3, 2026, and must be submitted as a single PDF via the e-procurement portal along with required physical copies.

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Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.

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Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.

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POSTED

DEADLINE

Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

AI Contract Overview

This amendment updates the NAICS code to 561431, which designates the contract for Private Mail Centers, and the PSC code R604, related to Support Administrative Mailing and Distribution services. It pertains to the Mailroom services at the Asheville, North Carolina VAMC, under a contract originally solicited by the 246-NETWORK Contracting Office 6. The response deadline for proposals has been extended to February 7, 2025, at 4:00 pm. The contract is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), emphasizing opportunities for qualified small business vendors. The contracting office is based in Hampton, VA, and the point of contact for inquiries is Contract Specialist David Hoover. This update ensures the contract aligns with specific NAICS and PSC codes relevant to mailing and administrative support services, with an extended timeline for submission to accommodate interested vendors.

General Info

Amendment updates NAICS and PSC codes; extends proposal deadline to February 7, 2025.

Agency

Department Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

NAICS

561431 - Private Mail Centers

Place of Performance

Asheville, NC, 28805, USA

Set-Aside

SDVOSBC

Documents

Amendment 0001 to Solicitation 36C24625Q0349

amendment

High

Quality Assurance Surveillance Plan (QASP) - Hampton VA Medical Center

7 pages · qasp

High

Solicitation 36C24625Q0349 - Mailroom Services for Charles George VAMC

30 pages · rfq

High

Wage Determination - Asheville Buncombe (12-23-2024)

1 page · wage-determination

High

Wage Determination for Contract - Franklin NC 12-23-2024

wage-determination

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

4 updates

PhaseClosed

PostedJan 24

Presolicitation

Type ChangedJan 24

Presolicitation → Solicitation

Deadline changedJan 29

Response deadline changed from Jan 29, 2025 to Jan 30, 2025.

Notice updatedJan 30

Response deadline changed from Jan 30, 2025 to Feb 7, 2025. The notice title changed. NAICS code changed from 561710 to 561431. Set-aside added: Service-Disabled Veteran-Owned Small Business Set Aside. The notice description changed.

Notice updatedJan 30

The notice title changed. Set-aside removed. The notice description changed.

Notice updatedJan 30

The notice title changed. Set-aside added: Service-Disabled Veteran-Owned Small Business Set Aside. The notice description changed.

Response DeadlineFeb 7

Deadline has passed

Submission Closed

02/07/2025, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

Contacts1 person available

OfficeHAMPTON, VA, 23667, USA

Organization / AgencyDepartment Of Veterans Affairs → 246-NETWORK Contracting Office 6 (36C246)

Office AddressHAMPTON, VA, 23667, USA

Contacts

David S HooverContract Specialist

contact@example.gov

Full Description

This amendment is for the purpose of updating the NAICS code to 561431 - Private Mail Centers and the PSC code R604 - Support Administrative Mailing/Distribution as well as extending the submission date to February 7, 2025 at 4:00pm. For the Mailroom service under the Asheville, NC, VAMC.