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Document Scanning and Digitization Services

Active

State & Local

Response Deadline12/03/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for the City of Portsmouth in Virginia involves the physical conversion of paper human resources records into digital formats. The selected provider will utilize high-volume industrial scanners and OCR software to digitize personnel files, applicant documents, and retiree records. A critical component of the scope includes indexing and classifying these documents to ensure they map correctly to the HRDMS while maintaining strict adherence to PII data privacy and security standards. The project falls under NAICS code 561431 and requires the delivery of fully indexed electronic files. Interested parties must submit their responses by December 3, 2026. Performance of the services will take place within the City of Portsmouth.

General Info

Digitize and index City of Portsmouth HR records by December 3, 2026.

Agency

Virginia → City of Portsmouth

NAICS

561431 - Private Mail Centers

Place of Performance

CITY OF PORTSMOUTH, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of 340-27-YE.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFP#340-27-YE DOCUMENT MANAGEMENT SYSTEM FOR HUMAN RESOURCES

AI Contract Breakdown

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Timeline

PostedOct 27

subcontract

Response DeadlineDec 3

Submission deadline

Response Deadline

12/03/2026, 07:00:00 PM UTCin about 1 month

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Organization & Contact Information

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AgencyVirginia → City of Portsmouth

ContactsNo contacts available

OfficeN/A

Organization / AgencyVirginia → City of Portsmouth

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs physical conversion of paper HR records into digital formats for prime contractors on Commonwealth of Virginia city projects. Scans physical personnel files, applicant documents, and retiree records using high-volume industrial scanners and OCR software. Indexes and classifies documents to map to the HRDMS while adhering to PII data privacy and security standards. Delivers digitized, indexed electronic files.

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