This Government Contract opportunity from Pennsylvania was posted on September 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Transcript Digitization and Ingestion Specialist

Closed

State & Local

Submission Closed10/12/2026, 05:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561431

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Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

AI Contract Overview

The Transcript Digitization and Ingestion Specialist subcontract supports prime contractors on Pennsylvania Department of Education projects by converting physical paper records and various electronic formats into a standardized digital repository. The scope of work involves the collection and ingestion of PDFs, electronic records, and paper stock, including handwritten transcripts and aged or damaged documents, utilizing high-resolution industrial scanners and OCR software to deliver a fully indexed digitized database. This engagement requires strict adherence to FERPA compliance to ensure the security and privacy of student records. The opportunity is categorized under NAICS code 561431, with a response deadline of October 12, 2026.

General Info

Digitizing Pennsylvania student records into a secure database, FERPA compliant, deadline October 12, 2026.

Agency

Pennsylvania → Department of Education

NAICS

561431 - Private Mail Centers

Place of Performance

PA, USA

Set-Aside

NONE

Documents

This scope was carved out of 6100066135.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Central Repository

AI Contract Breakdown

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Timeline

PhaseClosed

PostedSep 10

subcontract

Response DeadlineOct 12

Deadline has passed

Submission Closed

10/12/2026, 05:00:00 AM UTC

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Organization & Contact Information

AgencyPennsylvania → Department of Education

ContactsNo contacts available

OfficeN/A

Organization / AgencyPennsylvania → Department of Education

Office AddressN/A

ContactsNo contact information available

Full Description

Performs conversion of physical paper records and electronic formats into a standardized digital repository for prime contractors on Pennsylvania Department of Education (PDE) projects. Collects and ingests paper records, PDFs, and electronic records, including damaged or aged paper stock and handwritten transcripts. Uses high-resolution industrial scanners and OCR software. Requires FERPA compliance. Delivers a fully indexed, digitized database of transcripts.