This Government Contract opportunity from California was posted on August 31, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Plan Scanning and Indexing Specialist

Closed

State & Local

Submission Closed09/18/2026, 11:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561431

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RFP: Virtual Mailroom

Solicitation # RFP_Virtual_Mailroom

The Los Angeles County Employees Retirement Association (LACERA) has issued a solicitation for a Virtual Mailroom service provider. This opportunity is designated for performance in Pasadena, California, and is managed by a local government organization. Interested vendors must submit their responses by the deadline of December 4, 2026, at 4:00 PM PT. Prospective bidders are required to access the official bid documents and any subsequent addenda through the provided web links. Because the solicitation is hosted on external platforms, vendors may need to complete additional registrations to participate. All inquiries regarding the contract language or missing information should be directed to the originating agency.

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Solicitation # 754-TXST-2026-RFP-523-VPGOI

Texas State University is soliciting proposals under solicitation number 754-TXST-2026-RFP-523-VPGOI for a qualified mail house services provider. The primary objective is to support the Admissions Office and other university departments through the storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually. Required services include web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication, presorting, addressing, labeling, and a full range of fulfillment activities such as folding, tabbing, gluing, collating, inserting, sealing, and metering. Additionally, the provider must offer print on demand, proofing, USPS documentation, and the pickup and delivery of publications. The selected contractor must support the university's nonprofit bulk-mail permit, ensure full compliance with USPS requirements, and maximize available postal discounts. Performance expectations include the provision of a dedicated account representative and the completion of mailing requests generally within 72 hours. Proposals must be submitted electronically via the TXST MarketPlace Jaggaer System by November 13, 2026, at 5:00 p.m. CT. The point of contact for this solicitation is Dan Alden.

Texas State University

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Solicitation # RFP 2027-09

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Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.

Nac Federal Supply Schedule (36F797)

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Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

AI Contract Overview

The Plan Scanning and Indexing Specialist subcontract supports the Development Services Department of the City of Redlands by providing comprehensive document digitization services for prime contractors. The scope of work involves preparing physical documents through fastener removal and page repair, followed by high-resolution duplex scanning using CCITT Group IV compression. To ensure data usability, the specialist must execute optical character recognition with a minimum accuracy rate of 99.5% and index all files according to specific Laserfiche templates. Execution of this contract requires specialized equipment, including large-format scanners, and must be conducted within a secure facility located in California. Upon completion of the digitization process, the specialist is responsible for delivering the indexed digital files on portable hard drives and returning all original physical documents to the client. Interested parties must submit their responses by the deadline of September 18, 2026.

General Info

Subcontract for document digitization, scanning, and indexing services for the City of Redlands.

Agency

California → Development Services Department of City of Redlands

NAICS

561431 - Private Mail Centers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 20260918JDB.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Plan Scanning Services

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedAug 31

subcontract

Response DeadlineSep 18

Deadline has passed

Submission Closed

09/18/2026, 11:30:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Development Services Department of City of Redlands

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Development Services Department of City of Redlands

Office AddressN/A

ContactsNo contact information available

Full Description

Performs document digitization for prime contractors on City of Redlands projects. Prepares documents by removing fasteners and repairing torn pages, performs duplex high-resolution scanning with CCITT Group IV compression, and executes OCR with 99.5% accuracy. Indexes files using Laserfiche templates. Requires large-format scanners and a secure California-based facility. Delivers indexed digital files on portable hard drives and returned original documents.