This Government Contract opportunity from California was posted on August 31, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Plan Scanning and Indexing Specialist

Closed

State & Local

Submission Closed09/18/2026, 11:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561431

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Solicitation # RFP_Virtual_Mailroom

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Solicitation # 754-TXST-2026-RFP-523-VPGOI

Texas State University is soliciting proposals under solicitation number 754-TXST-2026-RFP-523-VPGOI for a qualified mail house services provider. The primary objective is to support the Admissions Office and other university departments through the storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually. Required services include web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication, presorting, addressing, labeling, and a full range of fulfillment activities such as folding, tabbing, gluing, collating, inserting, sealing, and metering. Additionally, the provider must offer print on demand, proofing, USPS documentation, and the pickup and delivery of publications. The selected contractor must support the university's nonprofit bulk-mail permit, ensure full compliance with USPS requirements, and maximize available postal discounts. Performance expectations include the provision of a dedicated account representative and the completion of mailing requests generally within 72 hours. Proposals must be submitted electronically via the TXST MarketPlace Jaggaer System by November 13, 2026, at 5:00 p.m. CT. The point of contact for this solicitation is Dan Alden.

Texas State University

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DEADLINE

Solicitation # RFP 2027-09

The City of Edinburg is soliciting proposals under RFP 2027-09 for comprehensive mail services to support the daily operations of the City Secretary's Department and the Utility Billing Water Department. The selected vendor will be responsible for receiving, sorting, metering, and processing outgoing correspondence, including approximately 90,000 pieces of mail annually for the City Secretary and roughly 30,000 water bills per month for the Utility Billing division. To be eligible, vendors must maintain a permanent business location within the Rio Grande Valley, specifically in Edinburg or within a 25-mile radius of City Hall. The provider is required to maintain a secure environment for all mail and comply with all United States Postal Service requirements and state and federal confidentiality laws. The contract will be awarded based on a weighted evaluation focusing on cost proposal and pricing (25%), service reliability and turnaround time (20%), technical approach (20%), vendor qualifications (15%), local availability (15%), and past performance (5%). Local vendors within Edinburg city limits may receive a 5% bid price preference. Administrative requirements include monthly itemized invoicing separated by department and the submission of various certifications, including disclosures regarding conflicts of interest, litigation, and boycotts of Israel and energy companies. Proposals are due by November 3, 2026, and must be submitted as a single PDF via the e-procurement portal along with required physical copies.

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Library and Instructional Resource Inventory ServicesThis subcontract for Library and Instructional Resource Inventory Services supports Seattle Public Schools by providing physical audits and digital validation of textbooks, library materials, and instructional resources. The contractor is responsible for scanning barcodes, verifying asset locations, and reconciling physical stock against digital records using the Follett Destiny system. The role requires expertise in asset management standards or library science to ensure accuracy in resource tracking. The primary deliverables include updated digital records and a comprehensive validated inventory report. This project is categorized under NAICS code 561431 and is designed to support prime contractors in managing resource distribution and accountability.

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Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.

Defense Logistics Agency

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Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.

Nac Federal Supply Schedule (36F797)

POSTED

DEADLINE

Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

AI Contract Overview

The Plan Scanning and Indexing Specialist subcontract supports the Development Services Department of the City of Redlands by providing comprehensive document digitization services for prime contractors. The scope of work involves preparing physical documents through fastener removal and page repair, followed by high-resolution duplex scanning using CCITT Group IV compression. To ensure data usability, the specialist must execute optical character recognition with a minimum accuracy rate of 99.5% and index all files according to specific Laserfiche templates. Execution of this contract requires specialized equipment, including large-format scanners, and must be conducted within a secure facility located in California. Upon completion of the digitization process, the specialist is responsible for delivering the indexed digital files on portable hard drives and returning all original physical documents to the client. Interested parties must submit their responses by the deadline of September 18, 2026.

General Info

Subcontract for document digitization, scanning, and indexing services for the City of Redlands.

Agency

California → Development Services Department of City of Redlands

NAICS

561431 - Private Mail Centers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 20260918JDB.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Plan Scanning Services

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedAug 31

subcontract

Response DeadlineSep 18

Deadline has passed

Submission Closed

09/18/2026, 11:30:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Development Services Department of City of Redlands

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → Development Services Department of City of Redlands

Office AddressN/A

ContactsNo contact information available

Full Description

Performs document digitization for prime contractors on City of Redlands projects. Prepares documents by removing fasteners and repairing torn pages, performs duplex high-resolution scanning with CCITT Group IV compression, and executes OCR with 99.5% accuracy. Indexes files using Laserfiche templates. Requires large-format scanners and a secure California-based facility. Delivers indexed digital files on portable hard drives and returned original documents.