Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, August 5 at 2:00 PM EDT

Register Free →
logo
Get CLEATUS

Records Retention and Information Destruction

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The contract titled Records Retention and Information Destruction requires full compliance with HRS Chapter 487R for the secure handling, retention, and destruction of records and personal information upon termination. All activities must align with state-mandated protocols to ensure data privacy and legal compliance throughout the lifecycle of the information under management. The subcontract is tied to the Department of Business, Economic Development, & Tourism in Hawaii and is classified under NAICS code 561431, indicating specialized administrative and support services related to document and records management. There is no set-aside classification, and the solicitation is open for submissions with a response deadline of September 1, 2026. The contract does not specify an office address or place of performance, suggesting flexibility in operational location, but the work must still be executed in accordance with Hawaii state law. Proposals must demonstrate proven capability in secure destruction methods and retention practices that meet or exceed statutory requirements, with particular emphasis on safeguarding personal information and providing verifiable proof of compliance upon contract conclusion.

General Info

Comply with Hawaii HRS Chapter 487R for secure records retention and destruction by September 1, 2026.

Agency

Hawaii → Department of Business, Economic Development, & TourismView Agency

NAICS

561431 - Private Mail CentersView NAICS

Place of Performance

HI, US

Set-Aside

NONE

Documents

(0)

No documents available

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

Posted

subcontract

Response Deadline

Submission deadline

Response Deadline

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyHawaii → Department of Business, Economic Development, & Tourism
ContactsNo contacts available
OfficeN/A
Organization / Agency
Hawaii → Department of Business, Economic Development, & Tourism
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

Show more
Ensure compliant retention and secure destruction of records and personal information per HRS Chapter 487R upon contract termination.

Similar Contracts

Same NAICS industry code

NAICS: 561431
Federal
Document Management and Archival ServicesThe contract titled Document Management and Archival Services requires the comprehensive organization, secure storage, and controlled transfer of hardcopy documentation related to employment records, with strict adherence to indexing standards and audit readiness protocols. All activities must ensure the integrity, traceability, and accessibility of physical records throughout their lifecycle, supporting compliance with regulatory and operational requirements. The work involves meticulous handling of sensitive personnel documents, including cataloging, labeling, and maintaining chain-of-custody procedures to meet audit criteria without deviation. This subcontract is issued by the Department of Labor, specifically under the Cas Division 3 Procurement, with a NAICS code of 561431 for Document Preparation Services. Responses are due by August 6, 2026, at 4:00 PM, following the posting date of July 23, 2026. Performance is expected to occur at a location identified by the zip code 77416, though the exact city and state are not specified. The contract does not indicate a set-aside classification, and no point of contact information is provided in the posted data. Interested parties must access the full solicitation through the provided SAM.gov link to submit proposals and verify additional requirements.
DOL - Cas Division 3 Procurement

POSTED

13 days ago

DEADLINE

in 1 day
View Details
NAICS: 561431
DIBBS
Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.
Defense Logistics Agency

POSTED

15 days ago

DEADLINE

N/A
View Details
NAICS: 561431
SLED
Recordkeeping and Public Records Access SupportThe contract requires the secure storage and management of contractor records to ensure ongoing compliance with public records access requirements for a minimum of seven years. This effort is critical to maintaining transparency and legal adherence, with all records needing to be readily available for inspection and retrieval during the retention period. The work must be performed in Boston, Massachusetts, with the ZIP code 02201 designated as the place of performance, and the task falls under NAICS code 561431, which pertains to document preparation services. The contract is structured as a subcontract with no set-aside provisions, and submissions must be received by August 5, 2026, at 5:00 PM, following a posting date of July 20, 2026. The procuring agency is listed as 143 - Procurement under the Massachusetts government structure, though no specific point of contact or office address details are provided.
143 - Procurement

POSTED

16 days ago

DEADLINE

in about 3 hours
View Details
NAICS: 561431
SLED
Mail Processing Services
Solicitation # 2026-1187
Texas Tech University is soliciting proposals for comprehensive mail processing services to handle the preparation, processing, and distribution of various types of correspondence including printed materials, express mail, certified mail, magazines, and marketing communications directed to students, parents, donors, alumni, and other targeted groups. The services are required on an as-needed basis with no guaranteed minimum volume or contract value, and the resulting agreements will be non-exclusive, allowing the university to award multiple contracts if it determines such an approach best serves its operational needs. Proposals must be submitted by August 7, 2026, and the solicitation number is 2026-1187, posted on July 8, 2026, through the Texas SmartBuy portal. The primary point of contact for questions and submissions is Crystal Leal, reachable by phone at 806-834-5833 or email at crystal.leal@ttu.edu. The services are to be performed in Texas, with no specific city or zip code designated for performance location.
Texas Tech University

POSTED

28 days ago

DEADLINE

in 2 days
View Details
NAICS: 561431
SLED
Direct Mail and Presort Letter Shop ServicesThe contract seeks vendors to provide direct mail and presort letter shop services for bulk USPS mailing operations, encompassing the full range of preparation activities including sorting, addressing, and insertion of mail pieces. The work is designed to leverage automation and presorting techniques to achieve optimal postage cost reductions by meeting USPS postal regulations and volume-based discounts. This subcontract supports efficient mail delivery through compliance with industry standards for barcoding, sequencing, and density requirements that qualify for reduced rates. The solicitation is posted under NAICS code 561431, which classifies it under mail and presort services, and is managed by ESC Region 8 under the Texas agency presence. The opportunity is open for responses through August 21, 2026, with no set-aside provisions specified. All work is expected to be performed in alignment with USPS guidelines to ensure eligibility for automation and presort discounts, and performance will be tied to accurate, timely processing of large-scale mail campaigns. The contract details are accessible via the Texas SmartBuy portal for interested parties seeking to participate.
ESC REGION 8

POSTED

about 1 month ago

DEADLINE

in 16 days
View Details
NAICS: 561431
Federal
In FY2026, OCIO\OSOHE\DBOPC\DESPOB we will be buying one (1) Notice Inserter for the Second Support center (SSC) This effort further enhances the capabilities of Notice production in the SSC.In fiscal year 2026, the Office of the Chief Information Officer (OCIO), specifically the OSOHE\DBOPC\DESPOB division, plans to acquire one Notice Inserter for the Second Support Center (SSC). This acquisition is aimed at enhancing the SSC's notice production capabilities, which plays a critical role in the efficient processing and distribution of notices. The procurement reinforces the organization's commitment to improving operational efficiency and technological capacity within the SSC. The contract is forecasted by the Social Security Administration's DITEM office and supports the agency's broader efforts to modernize and streamline its communication processes. Although specific details such as solicitation numbers, set-aside designations, NAICS codes, and location specifics are not provided, the purchase underscores a strategic investment in office automation equipment to support ongoing service improvements. The Notice Inserter will likely contribute to faster, more reliable notice handling, ultimately benefiting the agency's service delivery.
Social Security Administration - DITEM

POSTED

2 months ago

DEADLINE

N/A
View Details
NAICS: 561431
Federal
Records Management ServicesThe contract involves providing records management services focused on implementing solutions that ensure compliance with federal records regulations and the management of electronic records systems. It is a subcontract opportunity categorized under NAICS code 561431, which pertains to private investigation and security services, often inclusive of records management. The contract is issued by the Department of Housing and Urban Development, specifically through its Research and Community Support division, with the work to be performed in Washington, D.C. The solicitation was posted on April 6, 2026, and the deadline for responses is April 30, 2027, at 3:00 PM. This contract requires expertise in handling federal records in accordance with applicable regulations, enhancing the organization's ability to manage and maintain electronic records effectively. While no set-aside or organization type is specified, the opportunity emphasizes compliance, records system implementation, and support for federal agency operational records needs.
Cpo : Research And Community Suppor

POSTED

4 months ago

DEADLINE

in 9 months
View Details
NAICS: 561431
Federal
Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.
Nac Federal Supply Schedule (36F797)

POSTED

4 months ago

DEADLINE

N/A
View Details
NAICS: 561431
Federal
Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.
Office Of Centralized Acquisition Services

POSTED

9 months ago

DEADLINE

N/A
View Details
NAICS: 561431
SLED
Public Records Management and Format ConversionThis contract involves the conversion and delivery of public records into non-proprietary formats, specifically ASCII and .TXT, in compliance with state law requirements. The contractor is responsible for ensuring that these records are complete, accurate, and easily accessible to authorized parties. The services are categorized under NAICS code 561431, indicating professional secretarial services, and the contract is managed by DAS Procurement on behalf of the state of Connecticut. The subcontract was posted on November 4, 2025, with a response deadline set for November 5, 2028, allowing potential subcontractors ample time to prepare their proposals. While specific location details and points of contact are not provided, the contract emphasizes adherence to public record regulations and maintaining data integrity throughout the conversion process. The overarching goal is to facilitate transparent public access to government records in standard, open formats.
DAS Procurement

POSTED

9 months ago

DEADLINE

in about 2 years
View Details
NAICS: 561431
SLED
Public Notification and Comment Management
California Forestry and Fire Protection, Department of

POSTED

10 months ago

DEADLINE

N/A
View Details

More opportunities from Hawaii → Department of Business, Economic Development, & Tourism

Same awarding agency

NAICS: 541219
SLED
Subcontractor Tax Clearance Verification and OnboardingThe contract requires verification of tax clearance certificates for all proposed subcontractors before engagement, ensuring compliance with HRS §103-53. This includes maintaining accurate and up-to-date compliance records throughout the contractual period and acting as the primary liaison for the approval and processing of all related documentation. The role demands careful coordination with subcontractors to confirm their tax standing and to ensure all submissions meet state regulatory requirements without delay or error. The contract falls under the NAICS code 541219 and is issued by the Hawaii Department of Business, Economic Development, & Tourism. It is open for response until September 1, 2026, and is classified as a subcontract opportunity with no specified set-aside. All activities associated with tax clearance verification and documentation approval must be conducted in alignment with state law, and the contractor is expected to manage end-to-end compliance processes for subcontractor onboarding. The place of performance and specific office address are not detailed, but all duties are tied to statewide regulatory obligations under Hawaii law.
Other Accounting Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541512
SLED
Data Privacy and Confidentiality Safeguards ImplementationThe contract requires the implementation of comprehensive administrative and technical safeguards to secure personal information, ensuring that all data handling practices meet strict confidentiality standards. This includes developing and enforcing robust breach response protocols to rapidly detect, contain, and report any unauthorized access or data compromise, minimizing risk to individuals and maintaining regulatory compliance. All data processing activities must be limited strictly to the scope of the agreement, with clear policies in place to prevent excessive or unnecessary retention, requiring timely deletion or anonymization once the contractual purpose is fulfilled. The contract is structured as a subcontract under NAICS code 541512, associated with the Department of Business, Economic Development, & Tourism in Hawaii. It was posted on July 27, 2026, with a response deadline of September 1, 2026, indicating a timeline for qualified vendors to submit proposals. While specific performance locations and point of contact details are not provided, the requirement emphasizes operational accountability and adherence to privacy principles throughout the duration of the engagement. The absence of set-aside designations suggests open competition among eligible subcontractors.
Computer Systems Design Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541618
SLED
Organizational Conflict of Interest (OCI) Disclosure and Mitigation PlanningThe contract requires the identification of potential organizational conflicts of interest and the development of detailed mitigation strategies to safeguard objectivity in performance, with specific requirements to complete Form 1 and establish firewalls or role exclusions to prevent biased influence. These measures are designed to ensure that no competing interests compromise the integrity of the work or decision-making processes tied to the engagement. The solicitation is structured as a subcontract under NAICS code 541618, indicating a focus on management consulting services, and is issued by the Department of Business, Economic Development, & Tourism in Hawaii with a response deadline of September 1, 2026. All parties must align their internal structures and procedures to meet the mandated controls, ensuring full compliance before performance commences.
Other Management Consulting Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541218
SLED
Tax and Business Compliance Certification SupportThe contract supports the acquisition and renewal of essential business and tax compliance documents required for operations in Hawaii, specifically including the General Excise Tax License, Tax Clearance Certificates, and Certificates of Good Standing from state agencies. This effort ensures ongoing legal standing and regulatory adherence for entities conducting business within the state, with all tasks centered on timely and accurate submissions to avoid interruptions in operational capacity. The work is structured as a subcontract under NAICS code 541218 and is administered by the Hawaii Department of Business, Economic Development, and Tourism. The solicitation was posted on July 27, 2026, and responses are due by September 1, 2026, with no set-asides designated, meaning it is open to all eligible subcontractors. All performance activities are to be conducted in alignment with Hawaii’s state regulatory requirements, though no specific location for performance is outlined beyond the state boundary.

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541611
SLED
Professional Services Coordination and Compliance ManagementThe contract titled Professional Services Coordination and Compliance Management requires the successful bidder to coordinate multi-party service delivery across various stakeholders, ensuring seamless integration and operational efficiency. Central to the role is maintaining strict compliance with all applicable federal and state laws, particularly those governing independent contractor relationships, including proper classification, tax withholding, reporting obligations, and adherence to labor and employment regulations. The contractor must assume full responsibility for the regulatory and administrative burdens associated with managing independent contractors, ensuring all activities are transparent, legally compliant, and financially sound. This subcontract is issued by the Department of Business, Economic Development, & Tourism in Hawaii under NAICS code 541611, which corresponds to management consulting services. The solicitation was posted on July 27, 2026, with a response deadline of September 1, 2026. While details on the place of performance and point of contact are not specified, the work is expected to support agency objectives in Hawaii, requiring the contractor to operate with a high degree of autonomy and accountability. The absence of a set-aside designation means the contract is open to all eligible bidders regardless of size or status, with emphasis on demonstrated expertise in coordination, legal compliance, and contractor oversight.
Administrative Management and General Management Consulting Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541611
SLED
Organizational Conflict of Interest (OCI) MitigationThis contract requires the identification of potential organizational conflicts of interest related to procurement activities and the development of detailed mitigation strategies to ensure fairness and integrity in government contracting. Key mitigation methods include implementing information firewalls and enforcing personnel exclusions to prevent compromised decision-making or access to nonpublic information. The work is structured as a subcontract under NAICS code 541611, which pertains to management consulting services, and is being issued by the Department of Business, Economic Development, & Tourism in Hawaii. Proposals must be submitted by September 1, 2026, with no set-aside status specified, meaning the opportunity is open to all eligible contractors regardless of business size or category. The performance location and point of contact details are not provided, and all submissions must be made through the official Hawaii procurement portal.
Administrative Management and General Management Consulting Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541219
SLED
Tax Compliance and Certificate ManagementThe contract requires the management of tax clearance certificate compliance for all subcontractors engaged under the agreement, ensuring that valid certificates are obtained and submitted before any contract modifications are processed or final payments are issued. This obligation is critical to maintaining regulatory adherence and preventing payment delays or contract disruptions. The scope centers exclusively on verifying and documenting tax compliance status, with no other administrative or operational responsibilities implied. Issued by the Hawaii office of the Department of Business, Economic Development, & Tourism under NAICS code 541219, this subcontract-focused solicitation opens for responses on July 27, 2026, with a submission deadline of September 1, 2026. There is no set-aside designation specified, and the place of performance is not defined beyond the agency’s jurisdiction, meaning compliance efforts may apply to subcontractors operating across Hawaii. All work must be carried out in strict alignment with the state’s tax compliance requirements, and failure to submit timely certificates will result in payment holds or modification rejections.
Other Accounting Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 561331
SLED
Personnel Provision and ManagementThe contract titled Personnel Provision and Management requires the supply and ongoing management of qualified personnel who are fully licensed and compliant with all applicable regulatory standards to perform duties under the agreement. The work is classified as a subcontract under NAICS code 561331, which pertains to employment placement agencies, and is issued by the Department of Business, Economic Development, & Tourism in Hawaii. All personnel must meet exacting compliance criteria to ensure they are eligible and capable of fulfilling the obligations tied to the contract, with the expectation of consistent oversight and adherence to state and federal regulations throughout the performance period. The solicitation was posted on July 27, 2026, with a firm response deadline of September 1, 2026, and the place of performance is centered in Hawaii, though specific location details are not provided. The contract does not specify a set-aside designation or additional organizational type requirements, and no point of contact is listed in the available data. Interested parties must submit proposals through the official Hawaii eProcurement portal referenced in the provided link, ensuring all submissions are completed and submitted prior to the deadline to remain eligible for consideration.

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541920
SLED
Data Security and Confidentiality ComplianceThe contract titled Data Security and Confidentiality Compliance requires the implementation of robust technological safeguards to protect personal information and ensure adherence to both state and federal data privacy regulations. This includes deploying secure systems, maintaining data integrity, and establishing protocols for ongoing monitoring and risk mitigation. The contractor must also provide comprehensive staff training programs to ensure all personnel understand their responsibilities regarding data handling, confidentiality, and security procedures, with an emphasis on preventing unauthorized access or disclosure. In addition to preventive measures, the contract mandates strict breach reporting procedures that require timely notification of any data incidents in accordance with legal requirements. All activities under this subcontract must be performed in alignment with the North American Industry Classification System code 541920 and are under the jurisdiction of the Hawaii Department of Business, Economic Development, & Tourism. The solicitation was posted on July 27, 2026, with responses due by September 1, 2026, and the place of performance is in Hawaii, though specific location details are not provided. The subcontract is open to qualified entities seeking to support government operations through enhanced data protection and compliance services.

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 541430
SLED
RFP 27-14 Hilo Urban Trails Content and Experience Development
Solicitation # P27000092
The Hawaiʻi Tourism Authority is soliciting proposals to develop comprehensive content and experience materials for the Hilo Urban Trails Project, aimed at enhancing visitor engagement through storytelling, trail frameworks, and orientation tools that connect tourists with Hilo’s cultural, historical, and natural assets. The project seeks to create both physical and digital resources that promote walkable and multimodal exploration, foster place-based understanding, and deepen connections between visitors and local businesses, community institutions, and public spaces in greater Hilo. The effort aligns with HTA’s mission to manage tourism sustainably while respecting Hawaiian culture, preserving natural resources, and supporting economic goals tied to community-driven values. Proposals must be submitted by September 1, 2026, in response to solicitation number P27000092, which was posted on July 27, 2026. The contract falls under the Department of Business, Economic Development, and Tourism and is open to qualified firms or individuals with expertise in content development, experiential design, and community engagement. Primary contact for inquiries is Tracey Fermahin, reachable via email or phone. The project will be carried out in Hawaii, with no set-aside provisions specified, and all details can be accessed through the official online portal provided.
Graphic Design Services

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 487990
SLED
RFP 27-13 Capitol Historic District Urban Trail Walking Tour
Solicitation # RFP 27-13
The Hawaiʻi Tourism Authority, under the Department of Business, Economic Development, & Tourism, is soliciting proposals for the planning, design, development, and implementation of a cultural corridor experience in the Capitol Historic District on Oʻahu. The contract, identified as P27000091, requires the selected offeror to deliver a comprehensive tourist experience that includes content creation, user experience design, and the development of a QR code-based system, coordinated with third-party platforms. Proposals are due by September 1, 2026, and the contract will be awarded under a state procurement process governed by Hawaiʻi Revised Statutes and Administrative Rules, including provisions on procurement, cost data, confidentiality, and tax compliance. The selected contractor will operate as an independent entity with full responsibility for execution, subject to state inspection and approval at key points during performance. Performance must align with cultural values, community desires, and sustainable tourism goals, with deliverables tied to contractual compliance rather than specific technical standards. The contractor must secure qualified personnel, maintain active state licenses including a general excise tax license and tax clearance certificates, and ensure all employees complete security awareness training and sign confidentiality agreements. Organizational conflicts of interest must be fully disclosed and mitigated, and no subcontracting or assignment is permitted without prior written state consent. The state retains the right to inspect work in progress, accept deliverables at the place of performance, and require termination for noncompliance. Records must be retained per HRS Chapter 487R, security breaches reported immediately, and hazardous material releases halted until state directives are followed. Payment is contingent upon tax clearance and fund availability, with invoicing submitted as original documents and no electronic systems like WAWF specified. While no contract value, delivery schedule, or fixed price format is provided, modifications exceeding $25,000 or 10% require approval by the head of the purchasing agency, and campaign contributions using state funds are strictly prohibited. The award methodology is not explicitly stated, but evaluation likely weighs compliance, risk mitigation, and cultural alignment over price alone.
Scenic and Sightseeing Transportation, Other

POSTED

9 days ago

DEADLINE

in 26 days
View Details
NAICS: 561611
SLED
Piping Labeling and MarkingThe contract entails the stenciling of piping systems in an occupied building to comply with ANSI A13.1 standards, ensuring each pipe is clearly marked with its service type and flow direction. This work requires precision and adherence to safety and labeling guidelines to maintain operational integrity in active facilities. In addition to pipe labeling, the scope includes the installation of equipment nameplates and identification labels, which must be securely affixed and legible for ongoing facility management and emergency response. The project is classified as a subcontract under NAICS code 561611 and is being managed by the Hawaii Department of Business, Economic Development, and Tourism. All work must be completed without disrupting building operations, necessitating careful scheduling and coordination with on-site personnel. The solicitation was posted on July 24, 2026, with responses due by August 22, 2026, and performance will take place within the state of Hawaii.
Investigation and Personal Background Check Services

POSTED

12 days ago

DEADLINE

in 16 days
View Details