Record Retention and Audit Readiness Services

The contract titled Record Retention and Audit Readiness Services requires the successful bidder to maintain all contract-related documentation for a minimum of three years following financial close, in strict adherence to the federal regulation 2 CFR §200.334. This includes organizing, storing, and securing records in a manner that ensures full audit readiness for federal oversight bodies, with the explicit intent of supporting inspections, reviews, and compliance verifications. All records must be accessible, accurate, and traceable to meet federal standards without delay or omission. This subcontract is issued by Region 4 Esc under the Texas agency structure, with the NAICS code 561431 indicating services related to office administrative support. The solicitation was posted on May 6, 2026, and responses are due by June 25, 2026. Performance location details are not specified, but the obligation to comply with federal audit requirements applies regardless of geographic scope. The contractor must operate under strict compliance protocols to ensure no record is lost, altered, or inadequately documented during the retention period, and must be prepared to produce materials promptly upon request during any federal audit cycle.