Print Mail Services for HHSC/DDS at 6101 E Oltorf St, Austin, TX

The Health and Human Services Commission (HHSC) of Texas is soliciting competitive bids for comprehensive print and mail services to handle all outgoing agency correspondence from its facility at 6101 E Oltorf St in Austin, TX. The contract, identified as HHS0017305, is issued as an Invitation for Bids (IFB) with a firm-fixed-price structure, requiring bidders to submit detailed pricing via Exhibit C, which outlines line-item costs for services such as addressing, collating, packaging, sorting, and delivery of permit mail. The initial contract term runs from the award date through August 31, 2027, with two optional one-year renewals and a potential one-year extension at HHSC’s sole discretion, contingent on funding and operational needs. Bids must be submitted by May 15, 2026, at 10:30 AM Central Time via email, the HHS Online Bid Room, or hand delivery to specified Austin locations, with no hard copies accepted. All submissions must include mandatory exhibits including affirmations, uniform terms and conditions, a completed pricing sheet, contractor qualifications form, and Form 4109 for the Texas Identification Number. Contractors are required to comply with all federal, state, and local regulations, including USPS standards such as Intelligent Mail Barcode (IMb) application, CASS and MASS certification, and accurate submission of PS Form 3615, with deliveries finalized at the USPS BMEU in Austin. Mail must be sorted by class, maintained with exact weight uniformity, and tracked via documented pickup receipts that include date, location, tray count, and piece count. All personnel must pass comprehensive background checks covering Texas and out-of-state criminal and sex offender registries, and key personnel must be proficient in English and knowledgeable of the scope of work. Evaluation is based on best value, with significant emphasis on bidder compliance with specifications, demonstrated ability to meet performance requirements, and price. Past performance is heavily scrutinized, with vendors holding a VPTS rating below “C,” current corrective actions, or histories of non-performance automatically disqualified. Insurance requirements are specified with minimum coverage thresholds, and alternative methods may be accepted. Contractors are prohibited from submitting confidential information without proper redaction and must file Form 1295 if selected as an awardee. Payment follows the Texas Prompt Payment Act and will occur post-award using the Texas Identification Number, with monthly invoicing required and no electronic systems mandated.