Maintenance/Calibration, Testing, and Recharging Services of Portable Fire Extinguishers

The Defense Health Agency Contracting Activity Healthcare Contracting Division-West is soliciting commercial services for the maintenance, calibration, testing, and recharging of portable fire extinguishers at the U.S. Naval Hospital in Guam, under solicitation number HT941026Q2017. This combined synopsis and solicitation, issued under FAR Subpart 12.6, is a total small business set-aside with a NAICS code of 541990 and a size standard of $19.5 million, requiring all offerors to be certified small businesses registered in the System for Award Management with an active UEI/CAGE code. The work requires annual inspections, six-year maintenance, and 12-year hydrostatic testing of 192 extinguishers per the Performance Work Statement, with full compliance to NFPA Standard 10. All services must be performed by personnel holding NFPA 10 and DOT certifications for hydrostatic testing, and include pickup and delivery, leak testing, recharging, and replacement of parts or tags. Each extinguisher must be tagged with the month and year of service and the provider’s identity, with 100% performance standards applied to all inspection, maintenance, and recharging tasks. A site visit is scheduled for July 2, 2026, and quotations must be submitted electronically by July 24, 2026, in PDF format using Attachment 1, along with completed representations and certifications per FAR 52.212-3. Offers will be evaluated solely on a lowest price technically acceptable basis, with technical capability serving as a mandatory pass/fail gate; failure to demonstrate certification as a qualified service provider disqualifies the offeror regardless of price. The contract includes options for four consecutive one-year periods beginning August 2027, with FOB destination terms. Contractors must be registered in both SAM and WAWF, and must submit invoicing and receiving reports electronically through WAWF using specific DoDAAC codes. Compliance with privacy regulations including HIPAA, the Privacy Act, and FOIA is required, and contractors handling DHA data must complete a Privacy Impact Assessment and coordinate any data sharing agreements with the DHA Privacy Office. Security incidents involving PII or PHI must be investigated immediately and reported at the contractor’s expense. All contract clauses, including those for certification, ethical conduct, identity verification, and electronic payment processes, are incorporated by reference and must be accepted without deviation.